Government Oversite

Welcome to the Carroll County NH Commissioners meeting from 9/4/13. Commissioners: David Babson, David Sorensen and Asha Kenney collectively administer the business of the County. The Board exercises budgetary control over County operations and prepares the annual budget for the approval by the County Delegation. The Board met at the County Administration Building, 95 Water Village Rd, Ossipee and began this meeting at 8:30 am.

00:39 Review of Agenda items; review of previous meeting minutes; August 28th; Babson- corrections; Kenney- corrections; redacted released approved minutes; releasing draft minutes;

06:00 Babson reports- MVC Labor Day Buffet; paid for his own meal; MVC admittance policy; cooperative extension educational seminar;

10:32 Kenney reports- Strafford County investigator meeting with Commissioners Sorensen;

12:11 Howard Chandler- MVC Administrator; State Nursing Home survey results; inspections; discussion- the process having a State survey at MVC; discussion- Labor day brunch;

18:56 Minimum length of Carroll County residency standard; discussion- determining length of residency regarding admittance; transferring residents from other nursing homes; discussion- criteria of need;

22:37 Admittance list priority; discussion- different admittance scenarios; 25% private, 10% medicare, 65% medicaid; maintaining quality of care; discussion- top quality of service; dialysis; special needs;

27:46 Hospice services; census; grant applications; (2) 5,000 grants; raised gardens; loaned golf cart; carpet installation settlement; wrapping up construction projects; sidewalk issues; flag pole lighting; request for funding- construction bond fund; landscaping; additional patient lifts; refurbished lifts; transfer of 30,000; discussion- purchase of lifts at half the cost;

35:43 Patient lifts in relation to staff and patient safety; discussion- number of lifts to be purchased; budget constraints; County Delegation involvement; immediate need of 3 lifts; budget supporting computer upgrades;

44:25 Work session; discussion- compiling written procedures for review by Delegation subcommittee formed to perform an audit of County operations; discussion- email received from Delegation (Representative Mark McConkey) asking for written policies; Job descriptions; financial polices; RSA's that govern County Commissioners; publicly accessible information;

50:30 Portland Audit; 2011; 2012; Babson- vehicle maintenance costs; reducing costs; RFP bids for vehicle maintenance; process of accepting bids; part discounts; Belknap County Jail residents; County Superior Court lawn mowing; reports on Families in Transition interest in Old Nursing Home Annex; letter of intent from probation;

58:08 Babson- released non public minutes; chart of data being posted to County website; discussion- releasing contents of non public minutes; discussion of review of non public minutes per 91a request;

1:01:10 Hales Location abatement; (motion and vote); commissioners email function; Primex claims letter regarding Richard Moulton; settlement amount; discussion- process of answering emails; choosing administrative assistant to distribute emails; Kenney expresses concern over Administrative assistant reading then processing commissioners emails;

1:12:44 Letter of complaint regarding a speeding deputy; Kenney gives report;

1:15:06 Ed Comeau what provision in the 91a law gives provision to reviewing proper sealing of non public meetings minutes in non public?; Sorensen- "that's the way we did it- that's my answer"; discussion of County Clerks responsibilities per RSA;

1:18:05 Process of buying MVC patient lifts; Mellissa Seamans, Carroll County Independent- vehicle maintenance; County maintenance department; purchasing department; yearly comparison of vehicle maintenance cost; performance audit; bidding policy; right to know request policy; non public meeting minutes spreadsheet discussion; missing meeting minutes; discussion of process of handing over non public minutes to new commissioners;

1:26:25 Kenney discusses process of non public meetings convened in the past as it was reported to her by a long term employee; Kenney argues with Seamans; discussion ensues regarding Seamans' role in minute taking as a previous County recording secretary; Kenney and Seamans discusses the details of her passed employment; recreating missing meeting minutes; 2013 non public minutes that are not complete; discussion of released spread sheet showing review of Non Public minutes; tracking minutes;

1:35:43 Non Public per 91a: para 2 (e) unanimous vote. __