**MEETING DATE:** 12/30/2020
**TIME IN:** 09:06 
**OFFICIALS PRESENT:** Commissioner: David L. Babson; Amanda Bevard; Terry McCarthy 
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans 
**OPERATOR:** Ed Comeau 

**MOTIONER:** Babson 
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 12/22/2020
**SECOND:** McCarthy 
**DISCUSSION:** None 
**CORRECTIONS:** None 
**BABSON:** Yes
**BEVARD:** Yes
**MCCARTHY:** Yes 

**REGISTRAR:** Lisa Scott; Revenue collections; Expenditures; 53 week payroll; Overtime; 2021 calendar; Realestate market; Dockets; 

**MANIFEST:**
**WEEK ENDING DATE:** 12/22/2020
**TOTAL:** $39,583.17

**CHECK MANIFEST:** Babson: Postage metering charge; County credit card use policy; I.T.; Jon Rich; Zoom accounts; 

**CHIEF FINANCIAL OFFICER:** Fergus Cullen: Report distributed; 2019 Draft audit document; Closing entries; Supplemental spreadsheets; Adjusting starting position;  

**MOTIONER:** McCarthy  
**MOTION DETAILS:** 
To accept the 2019 Draft audit document 
**SECOND:** Babson  
**DISCUSSION:**  No 
**BABSON:** Yes 
**BEVARD:** Yes
**MCCARTHY:** Yes

**CHIEF FINANCIAL OFFICER:** Fergus Cullen: Interest penalties: Joe Costello: Late Town Taxes; Bartlet; Harts Location; Conway; 12/17/2020; Madison; Freedom; 

**MOTIONER:** Babson 
**MOTION DETAILS:** 
To charge a penalty to towns that were late paying County taxes; December 17, 
**SECOND:** McCarthy 
**DISCUSSION:**  Costello: Certified letter; Notice;  
**BABSON:** Yes 
**BEVARD:** Yes
**MCCARTHY:** Yes

**CHIEF FINANCIAL OFFICER:** Fergus Cullen: Bond Council; Bond refinancing; Encumbrance requests; Sheriff; Registrar of Deeds record restoration bond; 2021 Audit;  Bachelder Associates; Jail audit/Financial/Performance; 

**COUNTY ATTORNEY:** Michaela Andruzzi; Civil Commitment encumbrance; Sexually violent predator; Civil Commitment process costs; Contingency fund proposal; 

**TREASURER:** Joe Costello; Cash flow projection; Bond payment; 

**HUMAN RESOURCE:** Chris Hereoux; 20-16 Hours; Part time RN's; Earned sick time; Health benefits policy document; Elected Officials; 80/20; 

**MOTIONER:** Bevard 
**MOTION DETAILS:** 
To give all elected officials option to buy into at 100%; County medical coverage; 
**SECOND:** Babson  
**DISCUSSION:**  No 
**BABSON:** Yes 
**BEVARD:** Yes
**MCCARTHY:** Yes

**EXECUTIVE COORDINATOR:** Hales Location meeting; 01/13/2020; Encumbrances; Disposal/Shredding; $4,000.00; Definition of encumbrance; Sheriff: Equipment; Encumbrances: Cruiser equipment installation; $8,000.00; 20201 holiday schedule/Calendar; 

**MOTIONER:** Bevard  
**MOTION DETAILS:** 
That Carroll County follow the same calendar as the State Holiday calendar; 
**SECOND:** McCarthy 
**DISCUSSION:**  Babson: Pros/Cons;  
**BABSON:** Yes 
**BEVARD:** Yes
**MCCARTHY:** Yes

**SHERIFF ENCUMBRANCES:** $8,000.00; State Bidding; 

**MOTIONER:** Babson 
**MOTION DETAILS:** 
To authorize encumbrance; $8,000.00; Sheriff cruiser equipment purchase/installation; 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**BABSON:** Yes 
**BEVARD:** Yes
**MCCARTHY:** Yes

**MOTIONER:** McCarthy  
**MOTION DETAILS:** 
To accept the contract between the Carroll County Commission; MVC AFSCME; Local 3685 Council 93 AFL-CIO; April  01, 2021-April 01, 2022; 
**SECOND:** Bevard  
**DISCUSSION:**  No 
**BABSON:** Yes 
**BEVARD:** Yes
**MCCARTHY:** Yes

**COMMISSIONERS REPORTS:** Babson; Letter regarding Fryeburg Academy; Costello: Cell phone purchase by exiting Commissioners; $25.00; 

**MOTIONER:** McCarthy  
**MOTION DETAILS:** 
To allow exiting commissioners the option to purchase their cell phones for $25.00;  
**SECOND:** Babson  
**DISCUSSION:**  Completion of term; Price agreed upon;  
**BABSON:** Yes 
**BEVARD:** Yes
**MCCARTHY:** Yes

**MEDIA QUESTIONS:** Ed Comeau; ACS/AVENUE migration account balances; RSA 91-a:; 

**DRAFT 2019 AUDIT:** Public distribution; 

**MOTIONER:** Babson   
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**MOTION DETAILS:** NON PUBLIC IN: TIME: 00:00
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**SESSION #1** 12/21/2020 RSA 91-A:3 II (c)
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SESSION #2** 12/21/2020 RSA 91-A:3 II (c)
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SESSION #3** 12/21/2020 RSA 91-A:3 II (c)
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Bevard   
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**DISCUSSION:**
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**BABSON:** Yes
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**BEVARD:**  Yes  
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**MCCARTHY:** Yes
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**MOTIONER:** Bevard   
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**MOTION DETAILS:** TO SEAL THE FOLLOWING:
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**SESSION #1** 12/21/2020 RSA 91-A:3 II (c) SEALED 
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
________________
**SESSION #2** 12/21/2020 RSA 91-A:3 II (c) UNSEALED 
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
________________
**SESSION #3** 12/21/2020 RSA 91-A:3 II (c) UNSEALED 
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Babson 
_________________
**DISCUSSION:** None
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**BABSON:** Yes
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**BEVARD:**  Yes
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**MCCARTHY:** Yes

**MOTIONER:** McCarthy  
**MOTION DETAILS:** 
To accept the contract between the Carroll County Commission; MVC AFSCME; Local 3685 Council 93 AFL-CIO; April  01, 2021-April 01, 2022; 
**SECOND:** Babson  
**DISCUSSION:**  No 
**BABSON:** Yes 
**BEVARD:** Yes
**MCCARTHY:** Yes

**MOTIONER:** McCarthy  
**MOTION DETAILS:** 
To Accept NHIT; Not to exceed 3.82; 2021 Health Insurance; 
**SECOND:** Babson  
**DISCUSSION:**  No 
**BABSON:** Yes 
**BEVARD:** Yes
**MCCARTHY:** Yes

**BUDGET IMPACT OF UNION CONTRACT:** $300,000.00 Approx. 

**OUTGOING COMMISSIONERS GIFTS:** McCarthy letter to the Editor; 

**MOTIONER:** Bevard  
**MOTION DETAILS:** 
To adjourn 
**TIME:** 00:00