**MEETING DATE:** 01/13/2021
**TIME IN:** 09:00 
**OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari;   
**OFFICIALS ELECTRONIC:** xx
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans 
**OPERATOR:** Ed Comeau 

**HALES LOCATION SELECTMEN'S MEETING:** Motion to reconsider; Hales Budget; 

**MOTIONER:** McCarthy    
**MOTION DETAILS:** 
To reconsider; Hales Location budget; 
**SECOND:** Tessari 
**DISCUSSION:**  State filings; Deadlines;  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MOTIONER:** Plache  
**MOTION DETAILS:** 
To accept Hales Location Budget; 
**SECOND:** Tessari 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
**NOTE:** Changes; History of this event needs clarification; 

**HALES LOCATION:** 
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**NOTE:** The previous vote to accept the Hales budget was rescinded; The updated budget resent to State; Q: Were these changes heard by the Hales Location residents; Treasurer reports documents in disarray; MS Forms filed with the State; 
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**MOTIONER:** Plache  
**MOTION DETAILS:** 
To approve: MS 636; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MOTIONER:** Plache  
**MOTION DETAILS:** 
To accept: 2021Warrants; $74,000.00 Schools; $235,322.00: Municipal; 
**SECOND:** No verbal 2nd: Tessari next to speak.  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MOTIONER:** Plache  
**MOTION DETAILS:** 
To approve; MS 26; School; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**HALES LOCATION:** Overpayment of taxes; Check authorization; 

**MOTIONER:** Tessari  
**MOTION DETAILS:** 
To approve checks; Overpayment of property taxes; and authorize the Treasurer to sign the checks; **NOTE:** No amounts stated; No map and lot; Needs clarification and detail; 
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**HALES LOCATION:** Deposits/Revenue; Property tax payments; Resident/Mortgage overpayment; Overdue property taxes; 17 outstanding properties;  

**MOTIONER:** McCarthy  
**MOTION DETAILS:** 
To adjourn 
**TIME:** 09:20

**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval HALES LOCATION Selectmen:
**DATE:** 01/13/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MOTIONER:** Tessari  
**MOTION DETAILS:**
Public meeting minute approval COMMISSION 
**DATE:** 01/06/2021
**SECOND:** Plache  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MEDIA QUESTIONS:** Daymond Steer; Conway Daily Sun; Medically Assisted Treatment; Trump rallies; Towns late payment of taxes; Appeals; 

**MEDIA QUESTIONS:** Ed Comeau; RSA 91-a: Requests submitted; 

**MANIFEST:**
**WEEK ENDING DATE:** 01/01/2021 01/08/2021
**NOTE:** Not available; Not competed; Late checks; 

**REPORT: MVC:** Howard Chandler; Covid-19 vaccinations; Covid-19 testing; CMS; HHS; Exemptions; Testing reimbursement; State reimbursement agreement; Budget preparation; Medicaid revenue; Proshare; Employee benefit policy; 

**HUMAN RESOURCES** Chris Hereoux; Sick time policy; Prorated sick time; Non Union employees; Non CBA employees; Part time versus Per diem; Family First Covid-19 leave; Cares Act extension; Remote workforce; Checkmate; Accruals; Flex spending accounts; (FSA);  

**CFO REPORT:** Fergus Cullen; 2020 budget/expenses; Over budget: 40 separate lines; 53 payrolls; ACA Spreadsheet; W2: employee forms; Daft 2019 management letter; Melanson presentation; Bond Council: [https://www.devinemillimet.com/](https://www.devinemillimet.com/) ;Refinancing: Carroll County Nursing Home; Public issuance; Private issuance; Direct Issuance; Bond Rating; Bond bank versus Direct Issuance; Registry book restoration bond; Unreconciled 2020 accounts; Avenue seats; Jon Rich;  

**TREASURER'S REPORT:** Joe Costello; Account reconciliations; Bank balances; 12/2019; Pancreatic cancer; Stage four; Tax anticipated note; TAN; Cash flow projection; Continuing resolution; 

**MANIFEST:**
**WEEK ENDING DATE:** 01/05/2021
**TOTAL:** $211,578.77
**MANIFEST:**
**WEEK ENDING DATE:** 12/30/2021
**TOTAL:** $81,614.64

**EXE COORDINATORS REPORT:** Mellisa Seamans: Line item transfer policy; Civics Plus agreement; Civics Plus invoice; 

**COMMISSION COMMENTS/REPORTS:** Tax penalty violation vote; 

**MOTIONER:** McCarthy   
**MOTION DETAILS:** 
To rescind vote; To not send out violations; failure to send county tax payment by deadline.  
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**COMMISSIONER'S COMMENTS AND REPORTS:** 

**MOTIONER:** Tessari   
**MOTION DETAILS:** 
To adopt; Certificate of Authority; MVC; Howard Chandler; 
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**CFO: JUSTICE DEPARTMENT GRANT; AUDITORS REPRESENTATION LETTER- MELANSON:** 

**MEDIA QUESTIONS:** Daymond Steer; Conway Daily Sun; Town late payment of taxes; Ed Comeau: GovernmentOversite-com: RSA 91-a: Requests; Releasing Draft management letter; 

**MOTIONER:** Tessari    
______________
**MOTION DETAILS:** NON PUBLIC IN: TIME: 11:30
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**SESSION #1** 01/13/2021 RSA 91-A:3 II (c)
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
________________
**SESSION #2** 01/13/2021 RSA 91-A:3 II (c)
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
________________
**SESSION #3** 01/13/2021 RSA 91-A:3 II (c)
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
________________
**SESSION #4** 01/13/2021 RSA 91-A:3 II (b)
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(b) The hiring of any person as a public employee.
_________________
**SECOND:** McCarthy    
_________________
**DISCUSSION:**
_______________
**PLACHE:** Yes
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**MCCARTHY:**  Yes  
_____________
**TESSARI:** Yes
______________
________________
**MOTIONER:** Plache 
____________
**MOTION DETAILS:** Non public out: 00:00
________
**SECOND:** Tessari 
_______________
**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes  
_____________
**TESSARI:** Yes
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**MOTIONER:** Plache    
________________
**MOTION DETAILS:** TO SEAL THE FOLLOWING:
________________ 
**SESSION #1** 01/13/2021 RSA 91-A:3 II (c)
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
________________
**SESSION #2** 01/13/2021 RSA 91-A:3 II (c)
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
________________
**SESSION #3** 01/13/2021 RSA 91-A:3 II (c)
__________________
(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
________________
**SESSION #4** 01/13/2021 RSA 91-A:3 II (b)
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(b) The hiring of any person as a public employee.
________________
**SECOND:** Tessari   
_________________
**DISCUSSION:** None
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**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes  
_____________
**TESSARI:** Yes

**MOTIONER:** McCarthy  
**MOTION DETAILS:** 
To Recess until 01/14/2021 9:00 am. 
**TIME:** 00:00

**OFFICIAL MINUTES:** 
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[https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/minutes/comm-minutes-final-011321.pdf](https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/minutes/comm-minutes-final-011321.pdf)