**MEETING DATE:** 01/20/2021
**TIME IN:** 09:10 
**OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari;   
**OFFICIALS ELECTRONIC:** xx
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans 
**OPERATOR:** Ed Comeau 

**MOTIONER:** Tessari   
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 01/13/2021
**SECOND:** Plache  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MEDIA QUESTIONS:** Conway Daily Sun; Daymond Steer; 2019 Audit; Account reconciliations; 

**MANIFEST:**
**WEEK ENDING DATE:** 01/12/2021
**TOTAL:** $113,299.96

**CFO REPORT:** Fergus Cullen; 2019 Audit; Melanson; Representation letter; Audit presentation request; ACA spreadsheet- in house; 2020 Audit; Bank Reconciliation 2019; 2020 Audit;  2020 revenue figures; Avenue; Refinancing bonds; Bond Bank; Bond Council; Registrar of Deeds: Book restoration/preservation; Association of Counties conference; Avenue financial software; Training; Purchase order; Accounts payable modules; Melanson contract; Melanson/Auditors presentation; Bachelder Associates; 

**DEPARTMENT OF PUBLIC WORKS:** Will Dewitt; Outside maintenance; Salt spreader electronics failures; Salt supplies; Brush removal/burning; Tree storm maintenance; Water system maintenance; Water system leak repairs; Sewage building heater thermostat; Annual waste water report; Water system computer controls; 4th quarter water testing; PFAS testing; Ground water testing; Hay sales; Round baler; Baler wrapper; 

**HUMAN RESOURCES: REPORT:** Chris Hereoux; Leslie Heaton; MVC; Sick time policy; Emergency paid leave: Covid-19 reimbursement; Flex banking accounts; 

**MOTIONER:** Plache  
**MOTION DETAILS:** 
To extend the employee flex spending accounts 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**TREASURERS REPORT:** Joe Costello; Tax Anticipate Note: (TAN) use process/reporting; HALES Location: MS 22; MS323;  

**MOTIONER:** McCarthy   
**MOTION DETAILS:** 
To sign; MS 22; MS 232; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**HALES LOCATION BUSINESS:** Deposits: $4,685.00; $462.00; $12,174.83; Steve Hamilton; Assessing;  Whitney Consulting; USPAP report;  

**EXECUTIVE COORDINATOR REPORT:** Line item transfer policy; Line item over expenditure penalty; Civics Plus website agreement; 

**COMMISSIONERS REPORTS:** Monthly account reconciliations; 

**MEDIA QUESTIONS:** Ed Comeau; GovernmentOversite-com; Melanson/Auditors; Onsite presentation of audit findings; 2019 Audit; 2020 Account reconciliations; Representation letter; Attorney correspondence; 

**COMMISSIONER'S COMMENTS:** 2019 Audit presentation request; Representation letter; Account classifications; 

**MEDIA QUESTIONS:** Melanson; Requested audit presentation; 

**COMMISSIONER'S COMMENTS:** 2019 Audit; Management letter; 

**MOTIONER:** Plache  
**MOTION DETAILS:** 
To accept/Sign the Melanson Representation letter; To authorize the Chair to sign the Melanson representation letter; Authorize the Treasurer to sign representation letter; 12/30/2020 Letter; 
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
**NOTE** [PVkPjdGjPJijp35tQhjLIc7Ly20sDpoj](https://www.minds.com/OPR1/blog/legal-review-unit-lru-1125793809919016960) 

**MOTIONER:** Plache  
**MOTION DETAILS:** 
To distribute the management letter; 2019 Audit; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MOTIONER:** Tessari   
**MOTION DETAILS:** 
To release the Facility managers report; Siemens Energy Upgrade; Project overview to the Public/Delegation; 
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MOTIONER:** Tessari    
______________
**MOTION DETAILS:** NON PUBLIC IN: TIME: 11:30
________________ 
**SESSION #1** 01/20/2021 RSA 91-A:3 II (a)
______________
(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
________________
**SESSION #2** 01/20/2021 RSA 91-A:3 II (b)
_____________
(b) The hiring of any person as a public employee.
________________
**SESSION #3** 01/20/2021 RSA 91-A:3 II (c)
__________________
(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
_________________
**SECOND:** Plache     
_________________
**DISCUSSION:**
_______________
**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes  
_____________
**TESSARI:** Yes
_____________
**NOTE:** Recording post Non public not collected. 

**OFFICIAL MINUTES:** 
_________
[https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/minutes/comm-minutes-01202021.pdf](https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/minutes/comm-minutes-01202021.pdf)