**MEETING DATE:** 02/03/2021
**TIME IN:** 09:05 
**OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari;   
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans 
**OPERATOR:** Ed Comeau 

**HALES LOCATION SELECTMEN MEETING:** Joe Costello: Administrators compensation; Fryeburg Academy payment; Deposits; Tax collections; 

**MOTIONER:** Plache  
**MOTION DETAILS:** 
To authorize; Costello; Sign Hales Location checks presented; 00:00:03
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**HALES LOCATION SELECTMEN MEETING:** Tax delinquencies; Tax collections; Costello: Profit and loss budget versus actual document; Interest and penalty; Total expenses; Monthly financial reporting; Quickbooks; DRA: MS reports; Auditors report: DRA; Hales audit 2021; Armstrong: Email: Needed signature?; Cullen; 

**MOTIONER:** Plache   
**MOTION DETAILS:** 
To adjourn 
**TIME:** 09:20

**RECESS:** Scheduled non meeting; Town warrants; Town of Conway; Hales Location governmental organization; 

**COMMISSION MEETING:** Pledge; 09:30; Chandler; Smith; Paula; Bob Murray; Clearview; Will Dewitt; Avellani; 

**MOTIONER:** Tessari   
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 01/20/2021
**SECOND:** Plache  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 01/27/28/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**SIGNATURES:** Costello: Engagement letter; Tax anticipation note; Divine Macmillan; Legal fees; 

**MANIFEST:**
**WEEK ENDING DATE:** 01/27/2021
**TOTAL:** $140,161.21

**MOTIONER:** Plache  
**MOTION DETAILS:** 
To approve; Sign; Engagement letter; Divine Macmillan; Tax anticipated note; legal; Authorize; Costello; Signature; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**LINE ITEM TRANSFERS:** Fergus Cullen; Revenue offset; Sheriff forestry; Encumbrance requests; Line item: 2020-011; Final payment 2019 audit; 

**MOTIONER:** Plache   
**MOTION DETAILS:** 
To approve line item transfer request:
**REQUESTER:** CFO 
**REQUEST NUMBER:** 2020-11 $5,500.00
**SECOND:** Tessari   
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**LINE ITEM TRANSFERS:** Bob Murray; 2020-12; Elevator repair; Encumbrances; Capital project; Costello: Invoice: Consolidated Communications; 

**MOTIONER:** Plache   
**MOTION DETAILS:** 
To approve line item transfer request:
**REQUESTER:** CFO 
**REQUEST NUMBER:** 2020-12 $[Poor audio]
**SECOND:** Tessari   
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**LINE ITEM TRANSFERS:** Bob Murray; Propane; Pellets; 2020-43; Retirement; Medicare; 2020-45; Interdepartmental transfer; 

**MOTIONER:** Tessari   
**MOTION DETAILS:** 
To approve line item transfer request:
**REQUESTER:** CFO 
**REQUEST NUMBER:** 2020-45
**SECOND:** Tessari   
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
**Note:** Audio is very poor; 

**LINE ITEM TRANSFERS:** Bob Murray; 2020-46; Pellets; Salary; Medicare; New equipment; Interdepartmental transfer; 

**MOTIONER:** Plache    
**MOTION DETAILS:** 
To approve line item transfer request:
**REQUESTER:** CFO 
**REQUEST NUMBERS:** 2020-43-45-46-47-48
**SECOND:** Tessari   
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
**Note:** Audio is very poor; 

**BOND REFINANCING:** Steve Maceroni; Renelle L'Huillier; Fergus Cullen; Public (audio______) management; Municipal advisors; (Audio is poor); Bond rating; Bank direct purchase; RFP; County financial review; GFOA; Bond Council; State authorization laws; Tax rules; IRS; Costello: $10,800,000.00; Registry of Deeds; Nursing Home bond; Public financial management; Philadelphia; Boston; Cost of issuance fees; Establishing a bond rating; Cost of bond rating; Delegation public hearing posting requirements; 

**LINE ITEM TRANSFERS:** Lisa Scott: 2020-33; Will Dewitt/ DPW: 2020-36 PAFS; Sheriff: Dominic Richardi: 2020-34; Cullen: 53 payroll weeks; Financial software coding error; Sheriff: 2020-35; MVC: 2020-41; 2020-42; 2020-40; 2020-44; Hand written input; Jail: 2020-37; 2020-29; Treasurer: 2020-30; 2020-39; I.T.: 2020-38; Requests without signatures; 

**MOTIONER:** Plache    
**MOTION DETAILS:** 
To approve line item transfer request:
**REQUESTER:** xx 
**REQUEST NUMBERS:** 2020-38-39-30-29-44-40-42-41-35-34-36-33
**SECOND:** Tessari   
**DISCUSSION:**  Tessari: Remove 2020-37; 31; 32;   
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**COMMISSIONERS COMMENTS/REPORTS:** Tessari; 18 checks not signed off; I.T. Department check not signed; Registrar of Deeds check not signed; Checkmate; Financial control policy; Jail denominational service; 

**RECESS/RECONVENE:** Public comments: Covid-19 closure; Public access to administration building; 

**MOTIONER:** McCarthy  
**MOTION DETAILS:** 
To adjourn 
**TIME:** 11:32

**OFFICIAL MINUTES:** 
_______
[https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/minutes/cccm_02.03.2021.pdf](https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/minutes/cccm_02.03.2021.pdf)