**MEETING DATE:** 04/07/2021
**TIME IN:** 9:20  
**OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari; 
**OFFICIALS ELECTRONIC:** None
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans 
**OPERATOR:** Ed Comeau 

**ADMINISTRATIVE:** (Additional agenda items)
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Registrar: 2 RFP; Jail: Northern Human Services Contract; Victim Witness Advocate: Victim witness grant application; RSA 91-a:3 II (c,a,c,c); Water billing abatement; Jail Superintendent: Starting Point MOU; 

**ADMINISTRATIVE:** (Minute approval) 
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**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 03/31/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MEDIA INQUIRY:** 
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Ed Comeau; GovernmentOversite-com; 2020 Audit update; Availability: First quarter financial data; Anonymous letter; 

**FINANCIAL:**
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**MANIFEST:**
**WEEK ENDING DATE:** 03/31/2021
**TOTAL:** $67,055.90

**ADMINISTRATIVE:** (Department head report: Bob Murray)
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Snow maintenance; MVC Weather panel installation; MVC Bus purchase; RFP: Administration building boiler room door replacement; MVC: 1st shift housekeeper hire; Laundry aid hire; 2nd shift maintenance painter position hire; State survey; Jon Rich; Fiber optic upgrade; Security camera installations; I.D. Badge replacement; Jail: Outdoor lighting failure; Administration building: Window replacement; Jail: RFP: Sally port operator replacement; HVAC maintenance agreement; McCarthy: I.D. Badge security logs; Security key badge access list; Plache: Tour of annex; Annex expansion project committee; Architect; Annex expansion project committee members; 


**ADMINISTRATIVE:** (Request for Proposals: Bob Murray)
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RFP: HVAC Maintenance agreement; Air conditioning roof top unit failure; RFP: Jail: Sally port door operator replacement; 3 openers; 

**ADMINISTRATIVE:** (Request for proposal authorization)
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**MOTIONER:** Plache  
**MOTION DETAILS:** 
To authorize: RFP: Jail: Sally port door operator replacement; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Department head report: Bob Murray)
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Plache: Annual HVAC agreement versus multi year contract; Not auto renewed; 

**FINANCIAL:** (Additional auditing costs)
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Bachelder Associates; Financial statements= $4,500.00; Single audit:= $6,500.00; Credit card audit; 

**FINANCIAL:** (Hales Location/County)
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Hales Location Draft 2020 audit; County 2020 audit completion timeline; 02/2021 close of books; Bonny; Armstrong; Hales: Tax collector forms; Hales: Contracted employee bonding; Tax collector bonding requirement; Town of Conway: Deputy Tax Collector; 

**FINANCIAL:** (Hales Admin salary)
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**MOTIONER:** Plache  
**MOTION DETAILS:** 
To authorize: Treasurer to sign; $1,000.00 check; Admin. Salary; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Covid-19 Mask requirement)
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Covid-19 protocols; Social distancing requirement; 

**FINANCIAL:** (Refinancing nursing home bond/Registrar book/plan restoration bond)
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PFM; (*PFM Overview • PFM was founded in 1975 on the principle of providing sound independent and fiduciary financial advice to governmental and not-for-profit entities around the country • PFM is 100% owned by the firm's Managing Directors and consists of seven affiliates*) NH Bond Bank; Bond rating; Advisor fee; Debt carry; Available cash; Interest rates; Bank loan; Bond RFP; Engagement letter; Bond Bank cost break down; Terms; PFM/NHMBB; NH Municipal Bond Bank comparison; Savings; Bond approval date; Cash on hand; Payment schedule; CFO Cullen; Bond Bank required documents; Application approval process; Loan agreement; Certificate of Commission vote; Public hearing notice requirement; 

**FINANCIAL:** (Refinancing nursing home bond/Registrar book/plan restoration bond)
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PFM: NH Bond Bank; Double interest payments; Private bonding risks; Bond ratings; 

**FINANCIAL:** (Registrar of Deeds RFP)
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Purchase of book binders; 

**FINANCIAL:** (Registrar book binders RFP)

**MOTIONER:** Plache  
**MOTION DETAILS:** 
To authorize: Registrar: RFP Book Binders;  
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**FINANCIAL:** (Registrar of Deeds: RFP's) 
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Conditional approval; Bond attorney review; Safe harbor management contract guidelines for municipal bonding of projects; RFP: Primex general liability insurance; Transportation of County book/plan records to/from restoration/preservation facility; Essex Vermont restoration facility; 170 plan books; Attorney review: Sheehan Phinney Bass; Deeds revenue report distributed; 

**ADMINISTRATIVE:** (HR; Covid-19: Emergency sick leave policy/travel guideline update)
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Quarantine requirement; MVC covid-19 protocols; 


**MOTIONER:** Tessari   
**MOTION DETAILS:** 
To amend: Emergency Sick Leave Policy; CDC guidelines; 
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (HR; Covid-19)
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Chris Heroux; American Rescue Plan Act; Family First Covid-19 Act; Tax credits; Employer contributions Social Security/Medicare taxes; Family Medical Leave; 2/3 wages; FMLA; Emergency Paid medical leave; 

**RECESS/RECONVENE:** 
**TIME OUT:** 11:30
**TIME IN:** 11:53



**ADMINISTRATIVE:** (Jail; MOU; Contracts)
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Jail Superintendent; Sean Eldridge; Northern Human Services; Mental Health services; Mary; Primecare; Psychiatric services;   

**ADMINISTRATIVE:** (Vote to accept; Northern Human Services agreement)

**MOTIONER:** Plache  
**MOTION DETAILS:** 
To approve: Jail; Northern Human Services agreement; 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Abstain: Husband employed by Northern Human Services; Home Care;  


**ADMINISTRATIVE:** (Jail; MOU; Contracts)
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Jail Superintendent; Sean Eldridge; Jail Representative; 

**ADMINISTRATIVE:** (Jail Super; Appointment to NH Association of Counties;)
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**MOTIONER:** Tessari   
**MOTION DETAILS:** 
To appoint: Jail Superintendent: Sean Eldridge; NH Association of Counties; Jail Representative; 
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes


**ADMINISTRATIVE:** (MOU: Starting Point)
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Jail Superintendent; Sean Eldridge; PREA Standards; Mental Health Services; Bureau of Justice; 



**ADMINISTRATIVE:** (MOU: Starting Point)
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**MOTIONER:** Plache  
**MOTION DETAILS:** 
To approve: MOU; Starting Point; Authorize Chair to singularly sign; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes


**ADMINISTRATIVE:** (Jail RFP: Securus)
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Jail Superintendent; Sean Eldridge; [Go to web: Securus](https://securustech.net/); Video visitation; RFP; Covid-19 protocols; Inmate telephone revenue; Electronic medical records; Primecare; Video call monitoring; 

**MOTIONER:** Tessari      
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**MOTION DETAILS:** To go into Non Public session: **TIME:** 12:12
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**SESSION #1** 04/07/2021 RSA 91-A:3 II (a)
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The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
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**SESSION #2** 04/07/2021 RSA 91-A:3 II (c)
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache      
_________________
**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes  
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**TESSARI:** Yes
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**MOTIONER:** Plache       
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**MOTION DETAILS:** Non public out: 13:01
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**MOTIONER:** McCarthy/Plache
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**MOTION DETAILS:** To seal Session #1, #2 
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**SESSION #1** 04/07/2021 RSA 91-A:3 II (a) SEALED 
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The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
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**SESSION #2** 04/07/2021 RSA 91-A:3 II (c)  SEALED
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SESSION #3** 04/07/2021 RSA 91-A:3 II (c) 
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Tessari       
_________________
**DISCUSSION:** Tessari: Did not participate in Session #3; 
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**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes  
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**TESSARI:** Yes


**ADMINISTRATIVE:** (Victim Witness grant; Federal)
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Heather Morgan: Director: Victim Services; County Attorney Office; Domestic Violence Unit; Special grant conditions; Signature authorization requested; Book cover; John Waters; Jimmy Fallon; Case assistant; Plea discussions; Restitution; Victim of Crimes Act; Child Advocacy Center; 

**ADMINISTRATIVE:** (Victim witness grant authorizations)
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**MOTIONER:** Tessari 
**MOTION DETAILS:**
To authorize: Motion details read into record; 
**SECOND:** Plache 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Federal per diem reporting policy)
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Department of Justice grant auditing requirement; Federal grant guidelines; March 10, 2021; 03/10/2021; 

**ADMINISTRATIVE:** (Department of Justice grant auditing guidelines vote)
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**MOTIONER:** Plache
**MOTION DETAILS:**
To reaffirm: New Federal per diem reporting guidelines; 
**SECOND:** Tessari 
**DISCUSSION:**  Re- approval of new federal reporting guidelines 
**MCCARTHY:** Did not vote;  
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Auditors credit card review)
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Credit card policy changes; Auditors request; Alcohol; Nursing Home happy hour; MVC alcohol exception; Avellani; Public release of credit card audit review; 

**ADMINISTRATIVE:** (Line item transfer 2021-01)
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**MOTIONER:** Plache  
**MOTION DETAILS:** 
To approve line item transfer request:
**REQUESTER:** County Attorney 
**REQUEST NUMBER:** 2021-01 
**AMOUNT** $8,000.00 FROM:** Special Fees and services;  
**SECOND:** Tessari   
**DISCUSSION:**  Request details read into record; Earned accrued time: Outgoing employee; $12,000.00; Payouts;  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (2021 Annual report)
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Annual report budget: $700.00; Statutory required information; Covid-19 funding 2020; 

**ADMINISTRATIVE:** (Commissioners comments/Reports)
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Tessari: Meeting attendance 04/14/2021; Bonding decision; NH Bond Bank; 

**PUBLIC:**  (XX)
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Create bond cost/savings public information sheet; $6,000.00 audit; [EC027; EC028:](https://www.minds.com/OPR1/blog/legal-review-unit-lru-1125793809919016960) LRU; RTK requested: 01/11/2021; (RSA 91-A: IV: IV. (a) Each public body or agency shall, upon request for any governmental record reasonably described, make available for inspection and copying any such governmental record within its files when such records are immediately available for such release.
(b) If a public body or agency is unable to make a governmental record available for immediate inspection and copying the public body or agency shall, within 5 business days of a request:
(1) Make such record available;
(2) Deny the request; or
(3) Provide a written statement of the time reasonably necessary to determine whether the request shall be granted or denied and the reason for the delay.
(c) A public body or agency denying, in whole or part, inspection or copying of any record shall provide a written statement of the specific exemption authorizing the withholding of the record and a brief explanation of how the exemption applies to the record withheld.); Tabling motions; Jail inspection 2020/2021; 2018 Annual Report corrections; $16,000.00 legal expenses;  Single audit: Covid-19 Federal funds special audit; Comeau v. Carroll County; Audit completion timeline 2021; 

**RECESS/RECONVENE:**
**TIME:** 13:35
**TIME:** 14:05

**FINANCIAL:** (Legal invoice)
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___________, Hatfield: $3,341.00; Jackson Lewis: $378.00; Billing details not provided; Flossien needs edit; Non public;  

**ADMINISTRATIVE:** (HVAC Maintenance agreement RFP)
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**MOTIONER:** Plache
**MOTION DETAILS:**
To authorize: Seasonal HVAC maintenance RFP; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MOTIONER:** Tessari      
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**MOTION DETAILS:** To go into Non Public session: **TIME:** 14:09
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**SESSION #3** 04/07/2021 RSA 91-A:3 II (a)
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The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
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**SESSION #4** 04/07/2021 RSA 91-A:3 II (c)
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
_________________
**SECOND:** Plache      
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes  
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**TESSARI:** Yes
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**MOTIONER:** Plache       
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**MOTION DETAILS:** Non public out: 16:26
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**MOTIONER:** Plache
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**MOTION DETAILS:** To seal Session #3; #4;  
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**SESSION #3** 04/07/2021 RSA 91-A:3 II (a) SEALED 
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The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
___________
**SESSION #4** 04/07/2021 RSA 91-A:3 II (c) SEALED 
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Tessari       
_________________
**DISCUSSION:** None 
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**PLACHE:** Yes
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**MCCARTHY:**  Yes  
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**TESSARI:** Yes

**MOTIONER:** Plache  
**MOTION DETAILS:** 
To adjourn 
**TIME:** 16:26
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**OFFICIAL MINUTES:** 
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[https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/minutes/cccm_04.07.21.pdf](https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/minutes/cccm_04.07.21.pdf)