**MEETING DATE:** 05/05/2021 (Hales Location Selectmen)
**TIME IN:** 09:12 
**OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari; 
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans 
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** OPR1 

**ADMINISTRATIVE:** (Hales Location Selectmen meeting)
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April 2021 monthly report distributed; NHAAF; NH Association for assessing officials dues; List of Hales Location Administrator duties read into record; PA-28; Surety bond; Steve Hamilton; MS 535; Building permit process; Hales Location homeowners association; 

**FINANCIAL:** (Vote: Hales Admin. Salary)
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**MOTIONER:** Plache
**MOTION DETAILS:**
To pay: Denise Leighton $1,000.00; Authorize the County Treasurer to sign check; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**FINANCIAL:** (Hales Location Admin. Surety Bond)
______________
NH Association of Assessing Officials; $20.00; 

**FINANCIAL:** (Vote: NH Association of Assessing Officials dues)
__________________
**MOTIONER:** Plache
**MOTION DETAILS:**
To pay: Hales Location; NH Association of Assessing Officials dues: $20.00; RSA 31-8; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Hales Location building permit process)
_______________________
Hales Location Architectural committee; Building permit process; Pearl/Frank;  

**ADMINISTRATIVE:** (Vote: Hales; Meeting minutes)
__________________
**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 01/13/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Vote: Hales; Meeting minutes)
__________________
**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 02/03/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Vote: Hales; Meeting minutes)
__________________
**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 03/03/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Vote: Hales; Meeting minutes)
__________________
**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 03/31/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Vote: Meeting minutes)
__________________
**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 04/14/2021
**SECOND:** McCarthy 
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Hales Location: Debit-credit card)
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Costello: Hales Location 2020 audit invoice; Denise Leighton: Debit card; Meeting minutes- Auditor; 

**ADMINISTRATIVE:** (Vote: Adjournment)
__________________
**MOTIONER:** Plache  
**MOTION DETAILS:** 
To adjourn 
**TIME:** 09:28
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**COUNTY COMMISSION MEETING:** 
____________
**MEETING DATE:** 05/05/2021 (County Commission)
**TIME IN:** 09:28 
**OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari; 
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans 
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** OPR1

**ADMINISTRATIVE:** (Additional agenda items)
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HOC-Jail; Sean Eldridge; RFP: Video camera installation; Facilities Manager: Bob Murray; Propane tank regulator valve; MVC Bus delivery; Costello: Heath Bars; 

**ADMINISTRATIVE:** (Vote: Commission: Meeting minutes)
__________________
**MOTIONER:** No motion   
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 04/21/2021
**SECOND:** No second  
**DISCUSSION:** None
**CORRECTIONS:** NP Sealing; Page 1;  
**MCCARTHY:** No vote taken  
**PLACHE:** No vote taken 
**TESSARI:** No vote taken 

**ADMINISTRATIVE:** (Vote: Commission; Meeting minutes)
__________________
**MOTIONER:** No motion made  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 04/28/2021
**SECOND:** No second made  
**DISCUSSION:** Plache: Did not read; 
**CORRECTIONS:** None 
**MCCARTHY:** No vote taken  
**PLACHE:** No vote taken 
**TESSARI:** No vote taken

**ADMINISTRATIVE:** (Vote: Commission: Meeting minutes)
__________________
**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 04/29/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MEDIA INQUIRES:** 
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Ed Comeau; GovernemntOversite-com; Outstanding right to know requests: EC027: Sheriff's Department; Homeland Security Grant; EC028: Email data between Finance Office and Melanson: 2019 Auditors; Commission: Requested Non public session to discuss EC028; [LRU](https://www.minds.com/OPR1/blog/legal-review-unit-lru-1125793809919016960); County Commission RSA 91-A: Right to know request policy;    

**FINANCIAL:** (Manifest total)
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**MANIFEST:**
**WEEK ENDING DATE:** 04/28/2021
**TOTAL:** $109,608.65

**ADMINISTRATIVE:** (Deeds activity; Revenue-Expenditures)
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Lisa Scott; Registrar of Deeds; Annual report; Lands record management system; Non public requested to discuss land management system contractor; Docket counts; Up 58%; Real estate sales; Revenue spreadsheet distributed; Cumulative revenue; Expenditure review; Dues licenses; Bond Bank; Bond Offering; Tammy; RFP: Book-Plan-Restoration; Vendor onsite visitation; Bid opening; Deed book binders;  

**ADMINISTRATIVE:** (Deeds activity; RFP: Deed binders)
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Lisa Scott; Registrar of Deeds: RFP: Cott Systems; Kofile Inc; 

**FINANCIAL:** (County Treasurer activity report)
__________________
Joe Costello; Finance Office work load; Staffing levels; Covid-19 grant funding; Public hearing; 2020 Audit update; 

**ADMINISTRATIVE:** (Greenhouse use MOU)
________________
UNH Cooperative Extension MOU; Greenhouse; Hight tunnel; Repairs; Will Dewitt; DPW; MOU read into record; NH Association of Conservation District funds; UNH Grant recipients; Research; Education; Vegetable trials; Donated produce; Greenhouse area maintenance; No termination date; 

**RECESS- RECONVENE:** (10:03- 10:18)
________
Armstrong: Line item transfer documents; Will Dewitt; DPW; Farm Manager; UNH Cooperative extension; Greenhouse MOU; Greenhouse maintenance; 

**ADMINISTRATIVE:** (Vote: UNH MOU Greenhouse)
__________________
**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: UNH MOU Greenhouse use; Authorize Chair to sign; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Water system analysis)
________________
Water Source protection plan appointments; Emily; Water system engineering study; General services agreement; RFP creation; Underwood Engineering; PFSA water testing; Boy scouts blueberry pruning demonstration; Dale Drew; Bird distractor; 

**FINANCIAL:** (Vote: Line item transfers)
__________________
**MOTIONER:** Plache   
**MOTION DETAILS:** 
To approve line item transfer request:
**REQUESTER:** Human Resource; HR generalist overtime 
**REQUEST NUMBER:** 2021-02 
**SECOND:** Tessari    
**DISCUSSION:**  Dept. Head letter missing;  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Employee cell phone policy)
________________
Line item transfers; Employee cell phones; Right to know requests; 

**ADMINISTRATIVE:** (Blueberry bushes; Boy scouts)
____________________________
Dale Drew; County Lands Committee; Bird deterrent laser; Jail-HOC RFP review; Video camera installation; PREA grant requirements; Prison Rape Elimination Act; RSA 91-A: policy; Delegation: Revenue-Expenditure reporting; 1st quarter number; Bank account reconciliation;  

**FINANCIAL:** (Vote: Line item transfer request)
__________________
**MOTIONER:** Plache   
**MOTION DETAILS:** 
To approve line item transfer request:
**REQUESTER:** HR Director; Overtime;  
**REQUEST NUMBER:** 2021-03 
**SECOND:** Bevard  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**FINANCIAL:** (Propane tank repairs)
_____________________________
Propane tank valve replacement; Propane tank supply lines; Propane tank check valve; Eastern Propane; Russ Howard; $3,850.00; Equipment repair budget line; MVC new bus delivery; RFP: Nursing Home annex; Architect; 

**ADMINISTRATIVE:** (Vote: Non public sessions)
__________________
**MOTIONER:** Tessari       
______________
**MOTION DETAILS:** To go into Non Public session: **TIME:** 10:53
________________
**SESSION #1** 05/05/2021 RSA 91-A:3 II (a)
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(a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
_____________
**SESSION #2** 05/05/2021 RSA 91-A:3 II (b)
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(b) The hiring of any person as a public employee.
_________________
**SECOND:** Plache       
_________________
**DISCUSSION:** None
_______________
**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes  
_____________
**TESSARI:** Yes 
__________
**MOTIONER:** Plache          
____________
**MOTION DETAILS:** Non public out: 11:40
____________
**MOTIONER:** Tessari   
________________
**MOTION DETAILS:** To seal Session: #1-2
___________
**SESSION #1** 05/05/2021 RSA 91-A:3 II (a) **STATUS:** Sealed 2/3
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(a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
_____________
**SESSION #2** 05/05/2021 RSA 91-A:3 II (b) **STATUS:** Sealed 2/3
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(b) The hiring of any person as a public employee.
_________________
**SECOND:** Plache [*No second; Next to speak, affirming intent to seal]()         
_________________
**DISCUSSION:** None 
_______________
**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes  
_____________
**TESSARI:** Yes 
________
**[NOTE:]()** RSA 91-A:3 III Minutes of such sessions shall record all actions in such a manner that the vote of each member is ascertained and recorded. Minutes and decisions reached in nonpublic session shall be publicly disclosed within 72 hours of the meeting, unless, by recorded vote of 2/3 of the members present taken in public session, it is determ…..

**ANNOUNCEMENT:** (Hiring: Jail programs; MVC Admin. CFO)
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HOC- Jail: Jim Stoddard: Jail program director; Deidra Brown: MVC Nursing Home Administrator; CFO: George Zookey; 

**FINANCIAL:** (HOC- Security cameras; PREA grant requirements)
_________________________
Jail Superintendent: Sean Eldridge; 18 cameras; RFP Posting; 

**FINANCIAL:** (Vote: RFP: Video camera installations)
__________________
**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: RFP: PREA Grant video camera installations; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ANNOUNCEMENTS:** (Corrections Appreciation week)
_____________

**FINANCIAL:** (Vote: Deeds binder purchase)
__________________
**MOTIONER:** Plache/Plache
**MOTION DETAILS:**
To award: Cott Systems; 150 binders: $10,830.00; /and to authorize the Registrar to sign purchase agreement; 
**SECOND:** Tessari/Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Use of County property RSA)
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RSA 28:8-D use of County property; RE: UNH Greenhouse MOU; Boy Scout blueberry agreement; Boy Scout blueberry agreement; 3 year agreement; 

**ADMINISTRATIVE:** (Vote: Non public sessions)
__________________
**MOTIONER:** Tessari       
______________
**MOTION DETAILS:** To go into Non Public session: **TIME:** 11:57
________________
**SESSION #3** 05/05/2021 RSA 91-A:3 II (c) [KHV3dfSOrTUHDJidOCX6nDW6oYKEzSC4](https://www.minds.com/OPR1/blog/legal-review-unit-lru-1125793809919016960)
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
_________________
**SECOND:** Plache       
_________________
**DISCUSSION:** None
_______________
**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes  
_____________
**TESSARI:** Yes 
__________
**MOTIONER:** Plache          
____________
**MOTION DETAILS:** Non public out: 15:33
____________
**MOTIONER:** Tessari   
________________
**MOTION DETAILS:** To seal Session: #3
___________
**SESSION #3** 05/05/2021 RSA 91-A:3 II (c) [KHV3dfSOrTUHDJidOCX6nDW6oYKEzSC4](https://www.minds.com/OPR1/blog/legal-review-unit-lru-1125793809919016960)
______________
(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
_________________
**SECOND:** Plache       
_________________
**DISCUSSION:** None 
_______________
**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes  
_____________
**TESSARI:** Yes 
________
**[NOTE:**]() While in public meeting commission moved into NP Exemption (c), then on NP out in public noted exemptions: (a) (b) (c); Ref: RSA 91-A:3 I (b) Any motion to enter nonpublic session shall state on its face the specific exemption under paragraph II which is relied upon as foundation for the nonpublic session. The vote on any such motion shall be by roll call, and shall require the affirmative vote of the majority of members present.
______________

**ANNOUNCEMENTS:** (Right to know response letters)
__________________
Right to know request response letter; [EC029:](https://www.minds.com/OPR1/blog/legal-review-unit-lru-1125793809919016960); Verbal RTK request: Re: ACS-Avenue Inc. Migration Balance verification document; REF: 11-10-2020 Time: 05:25:00; ACS-AVENUE migration balance verification; 

**ADMINISTRATIVE:** (Vote: Adjournment)
__________________
**MOTIONER:** Plache  
**MOTION DETAILS:** 
To adjourn 
**TIME:** 15:37

**OFFICIAL MINUTES:** 
__________
May 5, 2021 Page 1 of 3 Board of Commissioners
County of Carroll
Commissioner’s Meeting
Carroll County Administration Building
May 5, 2021
Present: Chairman Terry McCarthy, Vice-Chairman Matthew Plache, Clerk Kimberly Tessari,
Treasurer Joe Costello, Representative Lino Avellani, DPW Director Will DeWitte, CCHOC
Superintendent Sean Eldridge, Director of Maintenance Bob Murray, Executive Coordinator
Mellisa Seamans, Ed Comeau (GovernmentOversite.com)
Call to Order 9:28 a.m.
Pledge of Allegiance
Approval of Meeting Minutes
MOTION: “To approve the minutes of April 29” by Comm’r Plache, 2nd Comm’r
Tessari. Passed 3-0.
The approval of the April 21 and April 29 meeting minutes is held to the May 12 meeting.
Media Questions
Mr. Comeau requested the Board review the County Right to Know policy to make sure they are adhering to
it. He currently has two outstanding requests.,
Public Comment
None
Manifest
The manifest for April 28, 2021 is $109,608.65.
Department Head Report – Register of Deeds Lisa Scott
The 2020 annual report has been submitted. The land records management system is going well with a new
vendor. Extreme increases in docket counts this year, up 58%. At this point in 2020, 16% of expense line item
was spent; this year 22%. Reg. Scott expressed concern the expense line will not cover the increase in dockets
if the trend continues. Reg. Scott provided revenue reports. The County should know the final rate for the
MVC refinance and Registry Restoration bonds by the end of the day.
Bid Opening – Deed Book Binders
The board opened and announced bids received from two vendors:
Cott Systems 100 binders x $72.90 each = $7,290
150 binders x $72.20 each = $7,220
KoFile 100 binders x $75 each + $500 shipping = $8,000
150 binders x $73 each + $655 shipping = $11,605
Register Scott took the bids for review and returned later in the meeting with a recommendation to purchase
150 binders from Cott Systems at $10,830.
MOTION: “To accept the Cott Systems’ bid of $10,830 for 150 binders and to authorize
the Register of Deeds to sign” by Comm’r Plache, 2nd Comm’r Tessari. Passed 3-
0.
May 5, 2021 Page 2 of 3 Board of Commissioners
Memorandum of Understanding – UNH Cooperative Extension – Greenhouse on County Property
Comm’r Plache read the MOU into the record. Dir. DeWitte joined the meeting and has no objection to the
MOU.
MOTION: “To approve the MOU and authorize Chmn. McCarthy to sign” by Comm’r
Plache, 2nd Comm’r Tessari. Passed 3-0
Comm’r Plache noted that NH RSA 28:8-d requires the County Convention ratify this MOU.
Other Business
Emily Vulgamore of Granite State Rural Water Association is working to develop a Source Protection Plan
committee and will send the list of members to the commissioners.
Underwood Engineers drafted a request for proposals for the water system study at no cost to County. The
commissioners will consider the RFP at the May 19 meeting.
The Boy Scouts have completed a substantial amount of blueberry pruning.
The March bank reconciliation reports will be available May 12.
Dir. Murray received approval from the board to have Eastern Propane do needed repairs on the supply line
of the propane tank. The cost is not expected to exceed $3,850.
Mountain View Community has received its new bus today.
Chmn. McCarthy asked Dir. Murray to draft a request for proposals for an architect to create plans for the
Annex. Dir. Murray suggested the committee should meet to formalize a vision for the future use of the
building.
Chmn. McCarthy noted that this is Corrections Appreciation Week and thanked the staff for the wonderful job
they have done, especially during Covid.
Line-Item Transfers
MOTION: “To approve line-item transfer 2021-03 from account 4103.009 (salary) to
4103.005 (overtime) in the amount of $168.76” by Comm’r Plache, 2nd Comm’r
Tessari. Passed 3-0
MOTION: “To approve line-item transfer 2021-02 from account 4105.007 (CFO salary) to
4105.068 (office supplies) in the amount of $128” by Comm’r Plache, 2nd Comm’r
Tessari. Passed 3-0
This expense was approved by former CFO to reimburse a finance office staff member’s cell phone expense
while she was working from home. Comm’r Plache asked if there is a policy regarding County cell phones
issued to employees. Chmn. McCarthy suggested the commissioners receive a list of all employees that have
County phones and if they need the phones. She noted it is less expensive for the County to issue Countyowned cell phones than to pay $43/month reimbursement for employee use of their personal phones. Comm’r
Tessari noted that cell phones can be subject to 91-A requests and it is more difficult to take possession of a
personal cell phone.
Commissioners Comments and Reports
Dale Drew of Boy Scouts would like to set a meeting with the commissioners for a laser device to deter birds
from the blueberry patch. Mr. Drew will purchase the device and donate to the Boy Scouts. 
May 5, 2021 Page 3 of 3 Board of Commissioners
Non-Public Session
On a motion by Comm’r Tessari, 2nd by Comm’r Plache and a 3-0 roll call vote, the commissioners
voted to enter into two nonpublic sessions under NH RSA 91-A:3, II (a) and (b) at 10:53 a.m.
The meeting reconvened at 11:40 a.m. and a vote passed to seal the minutes of both sessions.
Chmn. McCarthy announced the following new hires: Jim Stoddard as CCHOC Programs Director; George
Zoukee as Chief Financial Officer; and Deidre Brown as Mountain View Community Nursing Home
Administrator.
Request for Proposals
The board reviewed an RFP presented by Supt. Eldridge for installation of security cameras as funded by the
PREA grant.
MOTION: “To approve the RFP” by Comm’r Plache, 2nd Comm’r Tessari. Passed 3-0.
Non-Public Sessions
MOTION: “To enter into non-public session under RSA 91-A:3, II(c)” by Comm’r Tessari,
2nd Comm’r Plache. Passed 3-0 (11:57 a.m.)
The board recessed while in non-public for lunch then returned to continue the session.
The board reconvened at 3:33 p.m. and voted to seal the minutes of this session.
Right-to-Know Requests
Mr. Comeau was provided a written response to two 91-A requests.
Meeting adjourned at 3:37 p.m.
Minutes approved on 