**MEETING DATE:** 05/12/2021
**TIME IN:** 09:31 
**OFFICIALS PRESENT:** Commissioner:  Matthew Plache; Kim Tessari; 
**OFFICIALS ABSENT:** Terry McCarthy;
**EXECUTIVE COORDINATOR:** Mellisa Seamans 
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** OPR1

**ADMINISTRATIVE:** 
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Additional non public session; RSA 91-A:3 II (c); 

**ADMINISTRATIVE:** (Vote: Meeting minutes)
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**MOTIONER:** Tessari   
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 04/21/2021
**SECOND:** Plache 
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Vote: Meeting minutes)
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**MOTIONER:** Tessari   
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 05/05/2021
**SECOND:** Plache  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**PUBLIC COMMENT:** (Media questions; New employees; Bonding; )
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Daymond Steer: Conway Daily Sun; New employee hires; CFO: George Zoukee; MVC Nursing home administrator: Deidra Brown; New employee press interviews; Nursing Home bond refinancing; Deeds book-plan restoration bonding; Bond savings; NH Municipal Bond Bank; Interest rates; Deeds book-plan restoration completion date; Restoration RFP; Lisa Scott; Deeds book-plan maintenance;   

**PUBLIC COMMENTS:** 
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David L. Babson: Total interest cost over duration of bonding;  Greenhouse plastic condition; UNH MOU; Blueberries; Birds;   

**FINANCIAL:** (Manifest total)
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**MANIFEST:**
**WEEK ENDING DATE:** 05/05/2021
**TOTAL:** $127,800.79

**ADMINISTRATIVE:** (MVC Dept. head report)
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Paula Coates: Mountain View Community Nursing Home;  National nursing home week; Entertainers; Parade; Patient chairs QTY 3; Bidding; 

**FINANCIAL:** (Vote: Purchase patient chairs)
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**MOTIONER:** Tessari 
**MOTION DETAILS:**
To purchase patient chairs; QTY 3; Waiving bid process; $2,562.91 per chair; 
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Bid opening: HVAC service agreement)
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Bob Murray; Jail: Sally port door operator RFP; Lighting system; Safety bar; Actuators; HVAC seasonal maintenance; Repair: Admin. air condition unit; Trane Inc.; ENE Systems Inc.; Siemens Inc.; Nursing Home bus delivery; Avellani: Direct solicitation list; 

**ADMINISTRATIVE:** (Bid opening: Book-plan restoration)
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Lisa Scott; Works on paper LLC; 

**ADMINISTRATIVE:** (Bid opening: Book-plan restoration)
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Lisa Scott; Kofile Inc.; Vermont; Writs of attachment; 

**RECESS/RECONVENE:**
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10:30/11:03

**ADMINISTRATIVE:** (Covid-19 Federal funding)
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American rescue plan act funding; ARPA; 

**ADMINISTRATIVE:** (Federal ARPA funding)
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**MOTIONER:** Tessari 
**MOTION DETAILS:**
To authorize: Commission Chair: McCarthy; to request Federal ARPA funding; 
**SECOND:** Plache 
**DISCUSSION:**  No 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (ARPA Funding guidelines)
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US Treasury; 110 pages; Broadband; Water system; Domestic violence; 

**ADMINISTRATIVE:** (Policy review)
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Nepotism policy; Cell phone policy; Competitive bidding policy; Protest clause; Public access to records; Covid-19: 

**ADMINISTRATIVE:** (Mask mandate)
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Chris Heroux; Mask mandate-policy update; 

**ADMINISTRATIVE:** (Vote: Mask use policy)
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**MOTIONER:** Plache
**MOTION DETAILS:**
To update mask use policy; Remove requirement: Admin. building with exception of Registrar of Deeds; Sheriff's Dept. 
**SECOND:** Tessari  
**DISCUSSION:**  Tessari: Uniform policy; Dept. head opinion-input requested;  
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**NOTE:** Dept. head opinion-input requested; 

**FINANCIAL:** (Line item transfer request signatures-corrections)
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**PUBLIC COMMENTS:** (Primecare; Jail transfers; ARPA funds)
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Delegation Chair; Lino AvellanI; Jail line item transfer; Batch transfers; Jail every 2 week payroll; May 24, 2021; Primcare medical services; Commission-Delegation committee: ARPA funds;   

**ADMINISTRATIVE:** (Vote: Commission-Delegation ARPA committee formation)
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**MOTIONER:** Tessari/Plache 
**MOTION DETAILS:**
To begin the process of the formation of a joint committee between the Delegation and Commission to address ARPA funds; 
**SECOND:** Plache/Tessari  
**DISCUSSION:**  Plache: Delegation members; Commission members;  
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes


**ADMINISTRATIVE:** (Vote: Non public session)
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**MOTIONER:** Tessari       
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**MOTION DETAILS:** To go into Non Public session: **TIME:** 11:38
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**SESSION #1** 05/12/2021 RSA 91-A:3 II (c)
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache       
_________________
**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Absent   
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**TESSARI:** Yes 
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**MOTIONER:** Tessari           
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**MOTION DETAILS:** Non public out: 14:10
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**MOTIONER:** Tessari   
________________
**MOTION DETAILS:** To seal Session: #1
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**SESSION #1** 05/12/2021 RSA 91-A:3 II (c)
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(c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache       
_________________
**DISCUSSION:** None 
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**PLACHE:** Yes
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**MCCARTHY:**  Absent   
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**TESSARI:** Yes 
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**FINANCIAL:** (Bond document)
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NH Municipal Bond Bank; Bonding documents; Signatures; 

**ADMINISTRATIVE:** (Vote: Adjournment)
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**MOTIONER:** Tessari   
**MOTION DETAILS:** 
To adjourn 
**TIME:** 14:16
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**OFFICIAL MINUTES:**
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May 12, 2021 Page 1 of 3 Board of Commissioners
County of Carroll
Commissioner’s Meeting
Carroll County Administration Building
May 12, 2021
Present: Vice-Chairman Matthew Plache, Clerk Kimberly Tessari, Representative Lino Avellani, DPW
Director Will DeWitte, Director of Maintenance Bob Murray, Register of Deeds Lisa Scott,
MVC Director of Finance Paula Coates, Executive Coordinator Mellisa Seamans, Ed Comeau
(GovernmentOversite.com), Clearview TV, Daymond Steer (Conway Daily Sun), David
Babson
Call to Order 9:30 a.m.
Pledge of Allegiance
Approval of Meeting Minutes
MOTION: “To approve the minutes of April 21, 2021” by Comm’r Tessari, 2nd
Comm’r Plache. Passed 3-0.
MOTION: “To approve the minutes of May 5, 2021” by Comm’r Tessari, 2nd
Comm’r Plache. Passed 3-0.
The approval of the April 28 meeting minutes is held to the May 19 meeting.
Media Questions
Mr. Steer asked for more information about the hiring of CFO George Zoukee and MVC Administrator Dee
Brown. Mr. Steer asked if these individuals are free to be interviewed. Comm’r Plache said not at this time but
something can be arranged in the near future.
Mr. Steer asked for discussion about the bonds to refinance the nursing home and to restore and archive the
Registry of Deeds records. Comm’r Plache noted that NH Municipal Bond Bank set up a special offering so
the County could take advantage of the low interest rates. He noted that NHMBB has been fantastic to work
it. The MVC refinance interest rate is 0.899% and the records restoration interest rate is 1.4796%. Both
commissioners spoke to the importance of completing the Registry project. The County is obligated to keep
the archive in order. Register Scott noted that, per the bond terms, 85% of the project must be complete within
three years. Comm’r Plache noted that the money saved on the nursing home bond is more than enough to
fund the Registry bond interest. Mr. Babson asked for the total interest for the Registry project.
Mr. Babson asked if the plastic on the greenhouse is going to be replaced. Comm’r Plache said that UNH
Cooperative Extension will be replacing the plastic. The commissioners approved a memorandum of
understanding that will allow them to improve and maintain the greenhouse. The MOU must next be ratified
by the Delegation.
In response to a question from Mr. Steer, Comm’r Plache said the commissioners are trying to avoid mixed
messages being relayed to the media. Therefore, media inquiries should be directed to Chairman McCarthy.
Public Comment
None
Manifest
The manifest for May 12, 2021 is $463,421.87
May 12, 2021 Page 2 of 3 Board of Commissioners
Department Head Report – MVC Director of Finance/Acting Administrator Paula Coates
This is National Nursing Home Week. There are two empty beds at this time.
MOTION: “To purchase three Broda chairs at $2,562.91 per chair and allow MVC to
purchase immediately without a formal bid process as the administrator
sought three quotes and there is an emergency need to purchase these due to
resident needs” by Comm’r Tessari, 2nd Comm’r Plache. Passed 2-0
Bid Opening – HVAC Maintenance and Roof Top Unit
Comm’r Tessari opened the three bids received and announced the contents of each bid package and bid
process.
Maintenance Agreement Roof Top Unit Repair
Trane – Bedford, NH $33,825 year 1
+3% year 2
+3% year 3
$42,376
Siemens – Scarborough, ME $27,896
No option for multiple years
Did not submit
ENE of NH – Bow, NH $15,560 year 1
$15,560 year 2
$16,030 year 3
$27,245
Dir. Murray will review the bids and prepare a written recommendation.
Jail Sally Port Doors
No bids received in response to this request for proposals. Dir. Murray will reach out to the vendors he directsolicited to find out why they chose not to bid and determine if they will reconsider.
Bid Opening – Records Restoration Project
Two bid packages were received and openly reviewed. Works on Paper of Vermont declined to bid on the full
project but submitted a proposal of $295,050. Kofile of Vermont submitted a bid of $5,977,816. Reg. Scott
noted the quote includes miscellaneous items not reviewed in the past. Companies were asked to bid on the
“total big picture”. Reg. Scott will review the bids and return to the May 19 with a recommendation.
The meeting recessed from 10:30 a.m. to 11:03 a.m.
Other Business
American Rescue Plan Act
MOTION “To authorize Chairman McCarthy to request the release of the ARPA funds
to Carroll County” by Comm’r Tessari, 2nd Comm’r Plache.
Comm’r Plache noted there is a lot the County can do with the $9.5 million in funding anticipated.
Uses include broadband, water systems, assisting businesses affected, etc.
Policy Review
Nepotism Policy – Comm’r Tessari will draft this new policy and send to Coord. Seamans for
formatting.
Cell Phone Policy – The Commissioners were provided a copy of the 2015 policy and Coord. Seamans
will send a list of all employees who have County-issued cell phones and employees who receive a
monthly reimbursement for use of their personal cell phones for County business.
Competitive Bidding Policy – Comm’r Tessari noted that the current policy gives no guidance for
bidders who wish to protest the process.
May 12, 2021 Page 3 of 3 Board of Commissioners
Mask Policy – Dir. Heroux said there is no State order to continue the requirement for masks in the
Administration Building. He said there was a Safety Committee meeting May 11 and some concerns
were brought forward. Reg. Scott would like Registry customers to continue to wear masks.
MOTION: “Lift the Administration Building mask requirement, while allowing the
Register and other elected department heads to choose to require masks in the
building” by Comm’r Plache, 2nd Comm’r Tessari for discussion.
No vote taken. Dir. Heroux was asked to discuss the proposed lifting of the requirement with
department heads who work in the Administration Building. Comm’r Tessari cautioned against
“creating zones” in the building. Rep. Avellani said there would be a labor dispute if employees in
different departments are treated differently. Dir. Heroux said this is already the practice that
employees fall under different policies depending on the department.
Line-Item Transfers
No new transfer requests presented today. Discussion ensued about the line-item transfers that will be necessary
to account for PrimeCare taking over the medical services at the jail. Rep. Avellani said the next Delegation
meeting will be dependent on when the 2nd Quarter Financials are complete for their review.
ARPA (American Rescue Plan Act) Committee
MOTION: “Begin the process of setting up a joint ARPA committee with the Delegation”
by Comm’r Tessari, 2nd Comm’r Plache. Passed 2-0
Consideration that the committee include three Commissioners, three Representatives, director of public works
and director of maintenance. The purpose of the committee is to develop recommendations for use of the
ARPA funds by end-June.
Non-Public Session
On a motion by Comm’r Tessari, 2nd by Comm’r Plache and a 2-0 roll call vote, the commissioners
voted to enter into two nonpublic sessions under NH RSA 91-A:3, II (c) at 11:38 a.m.
The meeting reconvened at 2:10 p.m. and a vote passed to seal the minutes.
Signature of Bond Documents
The board signed the MVC Refinance and Registry Records Restoration bond documents provided by New
Hampshire Municipal Bond Bank.
Minutes approved on __________May 19, 2021__________
Meeting Adjourned 2:16 p.m.