**MEETING DATE:** 05/19/2021
**TIME IN:** 09:15 
**OFFICIALS PRESENT:** Commissioner: Matthew Plache; Kim Tessari; 
**OFFICIALS ABSENT:** Terry McCarthy; 
**EXECUTIVE COORDINATOR:** Mellisa Seamans 
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** OPR1

**ADMINISTRATIVE:** (Additions to agenda)
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Additions to agenda: DPW RFP grease trap cleaning; RSA 91-A: (c) (b); 

**ADMINISTRATIVE:** (Vote: Meeting minutes)
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**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 04/12/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Vote: Meeting minutes)
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**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 04/28/2021
**SECOND:** Tessari  
**DISCUSSION:** Page 3; 
**CORRECTIONS:** Vote totals;  
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**MEDIA QUESTIONS:** (ARPA funding)
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Daymond Steer; Conway Daily Sun; Blueberries; American Rescue Plan Act; ARPA; Funding use guidelines; 

**FINANCIAL:** (Manifest total)
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**MANIFEST:**
**WEEK ENDING DATE:** 05/12/2021
**TOTAL:** $463,421.87

**ANNOUNCEMENTS:** (County blueberries)
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Blueberries; Boy Scouts; Bird laser deterrent system; Tim Brown; Tamworth Troop 151; Iron ranger; Blueberry field public access; Pick your own; Will Dewitt; Jail security; Carroll County Scouting Blueberry project; Pick your own advertising; Blueberry harvest dates; 864 County blueberry bushes; Memorandum of Understanding: MOU; Limiting public access; Mowing; Farmers markets; KA Brett School; Town of Conway: East Conway Rd; Rep. Mark McConkey; Laser operation process; Liability; Public access to county land; Bird nesting; Laser hours of operation; Warning signage; Eldridge Logging; Iron ranger: (money collection security box); Bird netting; Onsite shed placement; Boy scout funding opportunities; Plache: MOU revision proposal; 

**ADMINISTRATIVE:** (DPW report; RFP)
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Will Dewitt; Request for proposals; RFP; Mowing; Lawn reseeding; Tractor hydraulic pump replacement; Hay wagon maintenance; Camp wood; Seasonal equipment maintenance; Fluid film; Hay field fertilizer; Drought monitoring; Scrap metal; Jail-Nursing home annex scrap metal; Waste water pit leaking knife valve; Equipment repair budget line; Approved vendor list; Damaged curb stop; Water testing; Water system preventative maintenance; Oil undercoating; RFP: Grease tank cleaning; Stewarts-Massachusetts;  

**ADMINISTRATIVE:** (Vote: Grease trap cleaning RFP)
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**MOTIONER:** Tessari
**MOTION DETAILS:**
To approve the grease trap cleaning request for proposal; 
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Vote: Water system engineering study RFP)
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**MOTIONER:** Tessari
**MOTION DETAILS:**
To approve the water system study-engineering-improvement request for proposal 
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (DPW report; RFP)
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Will Dewitt; Posing request for proposal; Direct solicitation; Salmon Press; Conway Daily Sun; 

**ADMINISTRATIVE:** (Vote: Non public sessions)
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**MOTIONER:** Tessari       
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**MOTION DETAILS:** To go into Non Public session: **TIME:** 11:08
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**SESSION #1** 05/19/2021 RSA 91-A:3 II (a)
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(a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
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**SECOND:** Plache       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Absent   
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**TESSARI:** Yes 
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**MOTIONER:** Tessari           
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**MOTION DETAILS:** Non public out: 12:26
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**MOTIONER:** Tessari   
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**MOTION DETAILS:** To seal Session: #1
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**SESSION #1** 05/19/2021 RSA 91-A:3 II (a)
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(a) The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
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**SECOND:** Plache       
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**DISCUSSION:** None 
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**PLACHE:** Yes
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**MCCARTHY:**  Absent   
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**TESSARI:** Yes 
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**FINANCIAL:** (American Rescue Plan Act escrow account creation)
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Joe Costello; Escrow account agreement; ARPA; Bank of New Hampshire; Authorized signatures; Access to escrow account; 

**FINANCIAL:** (County credit card holder list)
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Joe Costello; Bank of America versus Bank of New Hampshire; List read into record; 

**FINANCIAL:** (Hales Location business)
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Joe Costello; Town of Conway: Elections; Line 6230; Legal expenses; Over drawn budget lines; Building permit process; Hales Location Homeowners Association; Tax collectors warrant; 

**FINANCIAL:** (2020 Financial audit; Account reconciliations)
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Joe Costello; ARPA funds; County Checks-invoices; 2020 Financial audit; Bank account reconciliations; Bond deposit accounts; Corona virus local recovery fund; CARES ACT funds; ARPA fund account; 

**ADMINISTRATIVE:** (Deeds book-plan restoration bid recommendation)
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Lisa Scott; Deeds book-plan restoration bid recommendation; Kofile Technologies Inc.; 

**ADMINISTRATIVE:** (Vote: Deeds book-plan restoration award) 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To accept: Kofile Technologies Inc. Restoration bid; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes


**ADMINISTRATIVE:** (Deeds book-plan restoration)
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Lisa Scott; Project completion timeline; Contract details; Transport security; County Sheriff; Burlington-Essex Vermont; ARPA Delegation- Commission committee; ARPA fund use guidelines; Deeds computer system upgrade; 

**ADMINISTRATIVE:** (Vote: Authorizing attorney contract review; Kofile Technologies Inc.)
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**MOTIONER:** Tessari 
**MOTION DETAILS:**
To authorize: Registrar Scott; Legal council; Kofile Enterprise Inc. contract; 
**SECOND:** Plache   
**DISCUSSION:**  No 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (HVAC maintenance agreement; AC roof unit 2 repair RFP recommendation)
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Bob Murray; RFP: HVAC; Maintenance-AC roof unit repair; ENE NH; Siemens; TRANE; Approved vendor list; 

**FINANCIAL:** (Vote: HVAC maintenance-AC unit #2 repair)
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**MOTIONER:** Plache/Tessari 
**MOTION DETAILS:**
To award: ENE: HVAC maintenance-AC unit #2 repair contract/ to authorize Bob Murray to sign contract; 
**SECOND:** Tessari/Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (County Website redesign)
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Civics Plus website maintenance contract; Broken links; Employee portal; $1,500.00; Carroll County Boy scout blueberry project MOU; UNH High tunnel-Green house use MOU; Rep. McConkey emailed support: Blueberry project; ARPA: Commission-Delegation committee; CFO: George Zoukee; Old Nursing Home annex committee; Annex architect RFP; Bob Murray; ARPA fund document; Covid-19 mask policy; 

**ADMINISTRATIVE:** (Mask mandate policy)
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Uniform policy; CDC Guidelines; HR: Chris Heroux; Safety Committee; Merrimack County; Sullivan County; Vaccines; Carroll County HOC; Registrar of Deeds; Lisa Scott: Vaccinations; Enforcement; NH DMV; Plexiglass; HIPPA; Governor Cuomo: NY; Vaccine choice; Public access without masks; Avellani: Employee handbook;  

**ADMINISTRATIVE:** (Vote: Mandated mask use policy revision)
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**MOTIONER:** Plache
**MOTION DETAILS:**
To discontinue the mask use mandate; Administration building; Encourage mask use; 
**SECOND:** Tessari  
**DISCUSSION:**  Sheriff Dominic Richardi; Vaccinations;  
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Vote: Non public sessions)
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**MOTIONER:** Tessari       
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**MOTION DETAILS:** To go into Non Public session: **TIME:** 13:51
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**SESSION #2** 05/19/2021 RSA 91-A:3 II (b)
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The hiring of any person as a public employee.
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**SESSION #3** 05/19/2021 RSA 91-A:3 II (c)
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Absent   
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**TESSARI:** Yes 
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**MOTIONER:** Tessari           
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**MOTION DETAILS:** Non public out: 15:13
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**MOTIONER:** Tessari   
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**MOTION DETAILS:** To seal Session: #1 #2
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**SESSION #2** 05/19/2021 RSA 91-A:3 II (b)
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The hiring of any person as a public employee.
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**SESSION #3** 05/19/2021 RSA 91-A:3 II (c)
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache       
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**DISCUSSION:** None 
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**PLACHE:** Yes
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**MCCARTHY:**  Absent   
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**TESSARI:** Yes 

**ANNOUNCEMENTS:** 
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County Attorney new employee; Assistant County Attorney; Jeffery Steins 

**ADMINISTRATIVE:** (Vote: Assistant County Attorney hiring approval)
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**MOTIONER:** Tessari 
**MOTION DETAILS:**
To approve: New Assistant  County Attorney hire; 
**SECOND:** Plache  
**DISCUSSION:**  No 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** (Vote: Adjournment)
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**MOTIONER:** Tessari   
**MOTION DETAILS:** 
To adjourn 
**TIME:** 15:14
**SECOND:** Plache 
**DISCUSSION:**  No 
**MCCARTHY:** Absent  
**PLACHE:** Yes
**TESSARI:** Yes

**OFFICIAL MINUTES:** 
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[https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/minutes/comm-minutes-final-051921.pdf](https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/minutes/comm-minutes-final-051921.pdf)