**MEETING DATE:** 06/09/2021
**POSTED TIME:** 09:00
**TIME IN:** 09:10
 **OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari;
**OFFICIALS TARDY:** Terry McCarthy@09:10; Kim Tessari@ 09:10; Matthew Plache@ 09:13
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans 
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1

**ADMINISTRATIVE:** Chair report
________________
**REPORT DETAILS:** Tardiness; meeting start times
_________________
** DELIBERATIVE:** xx
_________________
** FINANCIAL:** xx
_________________
**INTERACTIONS:** McCarthy;  

**ADMINISTRATIVE:** Chair report
________________
**REPORT DETAILS:** Manifest total; 06/02/2021; $170,904.86
_________________
** DELIBERATIVE:** xx 
_________________
** FINANCIAL:** xx
_________________
**INTERACTIONS:** McCarthy;  

**ADMINISTRATIVE:** Boy Scout blueberry project; 
________________
**REPORT DETAILS:** Installation of pole and laser unit; 
_________________
** DELIBERATIVE:** Bird laser human eye safety; Disabling laser unit;  
_________________
** FINANCIAL:** xx
_________________
**INTERACTIONS:** McCarthy; Plache   

**ADMINISTRATIVE:** CCHOC report;  
________________
**REPORT DETAILS:** Jail medical services; Primecare; Security camera installations; Inmate grievance process; Program director; Case manager; TRUST program; Staff training; Covid-19 protocols; Medically assisted treatment; MAT; Policy creation; Methadone; Prison Rape Elimination Act; PREA grant;
_________________
** DELIBERATIVE:** MAT Efficacy; Inmate levels; Jail staffing level; 
_________________
** FINANCIAL:** xx
_________________
**INTERACTIONS:** Eldridge; Plache; McCarthy;

**PUBLIC COMMENT:** (Inmate complaint process)
____________
Inmate rule book; Document title: Carroll County Department of Corrections Inmate Handbook;
____________
**INTERACTIONS:** Comeau; Eldridge;  

**MOTIONS:** 
__________________
**MOTIONER:** Plache       
______________
**MOTION DETAILS:** To go into Non Public session: **TIME:** 09:29
________________
**SESSION #1** 06/09/2021 RSA 91-A:3 II (g)
________________
Consideration of security-related issues bearing on the immediate safety of security personnel or inmates at the county or state correctional facilities by county correctional superintendents or the commissioner of the department of corrections, or their designees.
_________________
**SECOND:** McCarthy    
_________________
**DISCUSSION:** None
_______________
**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes    
_____________
**TESSARI:** DNP
__________
**MOTIONER:** Plache             
____________
**MOTION DETAILS:** Non public out: 09:44
__________
**MOTIONER:** Plache            
____________
**MOTION DETAILS:** To seal:
_________________
**SESSION #1** 06/09/2021 RSA 91-A:3 II (g) **STATUS:** 2/3 sealed 
________________
Consideration of security-related issues bearing on the immediate safety of security personnel or inmates at the county or state correctional facilities by county correctional superintendents or the commissioner of the department of corrections, or their designees.
___________
**SECOND:** McCarthy 
_______________
**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes    
_____________
**TESSARI:** DNP

**ADMINISTRATIVE:** HR Director report 
________________
**ANNOUNCEMENT:** New HR Generalist: Michelle Rogers;  
_________________
** DELIBERATIVE:** xx
_________________
** FINANCIAL:** xx
_________________
**INTERACTIONS:** Heroux; McCarthy; Rogers; Plache; 

**HALES LOCATION ADMINISTRATIVE:** Treasurers report; 
_________________
**HALES LOCATION REPORT DETAILS:** Building permits; 
________________
**HALES LOCATION DELIBERATIVE:** Public meeting postings; Hales Location Homeowners Association; Building permit process; 
_________________
**HALES LOCATION FINANCIAL:** Deposits; Financial audit completion document; 
_________________
**INTERACTIONS:** Costello; Plache; McCarthy; Tessari  

**ADMINISTRATIVE:** (MOTION)
__________________
**MOTIONER:** Plache
**MOTION DETAILS:**
To sign building permit; Hales Location; Single signature; McCarthy; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Did not vote;  

**ADMINISTRATIVE:** County Treasurers report; 
________________
**REPORT DETAILS:** Revenue-Expenditure report; 2020 audit completion timeline; Deputy Treasurer compensation; 
_________________
** DELIBERATIVE:** Avenue Inc. software capabilities versus manual data reports; Data reporting efficiency; Duplication of efforts; Lack of CFO; Failure to pay Deputy Treasurer compensation; $15.00 per day;  
_________________
** FINANCIAL:** Deputy Treasurer compensation; 
_________________
**INTERACTIONS:** Costello; Plache; McCarthy; Tessari; Avellani;   

**ADMINISTRATIVE:** Sheriff Department report 
________________
**REPORT DETAILS:** White Lake detail agreement; Grant funding; Town of Tamworth [Police](https://www.minds.com/OPR1/blog/mzuo7oz6svj-v-vb8g20phidpxji-53qvg-c-pq0on-1108151993595752448) Department; 
_________________
** DELIBERATIVE:** xx  
_________________
** FINANCIAL:** xx
_________________
**INTERACTIONS:** Richardi; Seamans; McCarthy; Tessari; Plache;  

**MOTION:** 
__________________
**MOTIONER:** Plache
**MOTION DETAILS:**
To approve; White Lake detail agreement; Single signature; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**ADMINISTRATIVE:** Sheriff Department report; 
________________
**REPORT DETAILS:** New Deputy start date; Tilton PD; Background check review; Dispatch operator vacancy; Deputy position vacancy;   
_________________
** DELIBERATIVE:** Bob Murray notarized White Lake detail agreement;    
_________________
** FINANCIAL:** xx
_________________
**INTERACTIONS:** McCarthy; Richardi; Tessari: Distributed letter "owed" to Richardi;  

**ADMINISTRATIVE:** Facilities director report 
________________
**REPORT DETAILS:** General Linen contract extension; MVC;   
_________________
** DELIBERATIVE:** Bid waiving justification; Vendor positive performance; Service contracts versus  purchase contract; Statutory requirements related to bid waiving;   
_________________
** FINANCIAL:** $633.00 Weekly; $32,000.00 annual contract; 
_________________
**INTERACTIONS:** Murray;  

**MOTION:** 
__________________
**MOTIONER:** Plache
**MOTION DETAILS:**
To give extension to the existing General Linen contract; Authorize Murray to sign contract; 
**SECOND:** Tessari  
**DISCUSSION:**  30 day termination of contract terms;  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**RECESS-RECONVENE:** (Legal consultation) 
**TIME OUT:** 10:25
**TIME IN:** 11:32

**ADMINISTRATIVE:** Executive Coordinator report
________________
**REPORT DETAILS:** Annual report; Municipal Records Committee; 
_________________
** DELIBERATIVE:** Cease and Desist order: 2014; Carroll County Superior Court; Comeau v. Carroll County;   
_________________
** FINANCIAL:** xx
_________________
**INTERACTIONS:** Seamans; McCarthy; Plache;   

**ADMINISTRATIVE:** Executive Coordinators report  
________________
**REPORT DETAILS:** Greenhouse use MOU; UNH Cooperative extension; Boy Scout blueberry project MOU; 
_________________
** DELIBERATIVE:** Boy Scout blueberry project equipment storage building proposal; Pick your own;   
_________________
** FINANCIAL:** xx
_________________
**INTERACTIONS:** McCarthy; Plache; Seamans;  

**ADMINISTRATIVE:** Executive Coordinators report 
________________
**REPORT DETAILS:** Policy review-creation; Nepotism policy; Competitive Bidding policy; Right to know policy; 
_________________
** DELIBERATIVE:**  Competitive bidding protest clause; Court actions;  
_________________
** FINANCIAL:** xx
_________________
**INTERACTIONS:** McCarthy; Tessari; Plache; Seamans;  

**ADMINISTRATIVE:** Executive Coordinators report
________________
**REPORT DETAILS:** RSA 91-A: Outstanding requests; I.T. Contract; Comeau: EC029: Email data; Lexis Nexus; Sheriff Office statistical data; 
_________________
**DELIBERATIVE:** xx  
_________________
**FINANCIAL:** xx
_________________
**INTERACTIONS:** Seamans; McCarthy;  

**ADMINISTRATIVE:** Commission member reports
________________
**REPORT DETAILS:** Tessari: Annual report requirements; 
_________________
**DELIBERATIVE:** Dedication selection;   
_________________
**FINANCIAL:** xx
_________________
**INTERACTIONS:** Tessari; Seamans;  

**ADMINISTRATIVE:** Registrar of Deeds report
________________
**REPORT DETAILS:** Kofile; Deeds book-plan restoration contract review; Primex; Attorney review; 
_________________
**DELIBERATIVE:** Commission review; Attorney review;   
_________________
**FINANCIAL:** xx
_________________
**INTERACTIONS:** Scott; Plache; McCarthy;  

**PUBLIC COMMENTS:**
____________________
Comeau; Proposal: Recessing 72 hours prior to scheduled Delegation meeting; Supply chain security purchasing policy; Law enforcement-Sheriff hiring process; Background checks; Laurie List; Police Union influence;  

**RECESS-RECONVENE:** 
___________
**TIME OUT:** 12:00
**TIME IN:** 12:02

**MOTION:**
__________________
**MOTIONER:** Tessari        
______________
**MOTION DETAILS:** To go into Non Public session: **TIME:** 12:04
________________
**SESSION #2** 06/09/2021 RSA 91-A:3 II (a)
________________
The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
________________
**SESSION #3** 06/09/2021 RSA 91-A:3 II (c)
________________
Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant._________________
**SECOND:** Plache     
_________________
**DISCUSSION:** None
_______________
**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes    
_____________
**TESSARI:** Yes
_________
**NOTE:**  Roll call: Noun: the act of reading aloud the names of people on a list to check whether they are present
__________
**MOTIONER:** Tessari              
____________
**MOTION DETAILS:** Non public out: 15:20
__________
**MOTIONER:** Tessari             
____________
**MOTION DETAILS:** To seal:
_________________
**SESSION #2** 06/09/2021 RSA 91-A:3 II (a) **STATUS:** 2/3 Sealed 
________________
The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
________________
**SESSION #3** 06/09/2021 RSA 91-A:3 II (c) **STATUS:** 2/3 Sealed 
________________
Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
___________
**SECOND:** Plache  
_______________
**PLACHE:** Yes
_____________
**MCCARTHY:**  Yes    
_____________
**TESSARI:** Yes 

**MEETING DATE:** 06/09/2021
**MEETING TYPE:** Joint Committee; ARPA Funding proposals; 
**POSTED TIME:** 15:00 
**TIME IN:** 15:21 
**OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari;
**OFFICIALS PRESENT:** Delegation: Rep. Lino Avellani; Tom Bucco; William Marsh; 
**OFFICIALS TARDY:** XX 
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**OTHER ATTENDEES:** Registrar Lisa Scott; Facilities Manager: Bob Murray; DPW Director: Will Dewitt; MVC Admin. Dedra Brown;  
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1

**AMERICAN RESCUE PLAN ACT FUNDING:** (Federal $9,000,000.00)
___________________________
Bob Murray; ARPA; Green energy; Generator upgrades; HVAC; Ventilations controls; MVC outdoor pavilion; Generator budget estimate; $125,000.00; 

**AMERICAN RESCUE PLAN ACT FUNDING:** (Federal $9,000,000.00)
___________________________


**MOTION:**
__________________
**MOTIONER:** McCarthy  
**MOTION DETAILS:** 
To adjourn 
**TIME:** 16:30

**OFFICIAL MINUTES:** 
_________
County of Carroll
Commissioner’s Meeting
Carroll County Administration Building
June 9, 2021
Present: Chairman Terry McCarthy, Vice-Chairman Matthew Plache, Clerk Kimberly Tessari, CCHOC
Superintendent Sean Eldridge, Register of Deeds Lisa Scott, Treasurer Joe Costello, Sheriff
Domenic Richardi, Director of Maintenance Bob Murray, Executive Coordinator Mellisa
Seamans, HR Director Chris Heroux, HR Generalist Michelle Rogers, Ed Comeau
(GovernmentOversite.com), Jim Miller (Clearview TV)
Call to Order 9:10 a.m.
Pledge of Allegiance
Chmn. McCarthy announced that future meetings will begin promptly at 9:00 a.m.
Media Questions
None
Public Comment
None
Manifest
The manifest for June 2, 2021 is $170,904.86
Approval of Meeting Minutes
Approval of June 2 meeting minutes held to June 9 meeting.
Blueberry Field Laser Installation
Chmn. McCarthy said the laser system is being installed today at 5:00 p.m. She received assurance that the lasers
are not damaging to people unless a person looks directly at the laser for 30 seconds. This is unlikely as the
laser is constantly moving.
The board is awaiting an estimate for construction of a new equipment storage shed.
Department Head report – CCHOC Superintendent Sean Eldridge
PrimeCare transition is going very well, including security-related changes and medication-assisted treatment
(MAT). Awarded the bid for new security cameras through the PREA grant last week, hopeful work will begin
first week of July. Programs director and case manager in place and slowly restarting programming delayed due
to Covid. Three inmates set to start TRUST program, AA services, visitations being restarted. Video visitation
in the works but not yet installed. Comm’r Plache noted the jail is very clean and the superintendent and staff
have done a wonderful job during the pandemic. Mask mandate still in place, following Primex
recommendations in line with CDC. Inmates have been assisting with grounds maintenance. Census is 51
inmates today. Four open corrections officer positions. Supt. Eldridge will forward a copy of the finalized MAT
Policy to the commissioners. Chmn. McCarthy reiterated that she was not against the MAT program, she
wanted to be sure those responsible were the right ones to make the decisions. She now believes, with
PrimeCare, the program is being properly implemented. Mr. Comeau asked about the complaint policy at the
jail. Supt. Eldridge said the policy is in the inmate handbook.
On a motion by Comm’r Plache, 2nd by Comm’r McCarthy and a 2-0 roll call vote, the commissioners voted to
enter into nonpublic session under NH RSA 91-A:3, II (g). Comm’r Tessari excused herself from this session.
June 9, 2021 Page 2 of 3 Board of Commissioners
The board reconvened following the session and voted 2-0 to seal the minutes of the session.
Introduction - HR Generalist Michelle Rogers
Dir. Chris Heroux introduced Ms. Rogers to the board.
Treasurer Report – Joe Costello
Treas. Costello presented the April 30 financials in an Excel format. He noted this format is easier to read and
understand. Discussion about the Avenu financial system not being used to its full potential and staff having
to do extra work to prepare the preferred Excel format. Rep. Avellani requested a copy be sent to the
Delegation. Rep. Avellani suggested reopening discussions about changing financial software programs.
The commissioners reiterated their previous decision that the deputy treasurer shall be compensated for work
performed in 2021. Treas. Costello has submitted the signed invoice to the finance office.
Hale’s Location
The board received a copy of the 2020 Hale’s Location audit. Treas. Costello presented deposits for review.
A new construction building permit, approved by Hale’s Location Association, was presented to review and
signature. Construction has already begun. Comm’r Tessari concerned that Hale’s Location business is being
handled in a meeting not specifically noticed. Discussion resulted in board agreeing to have “Hale’s Location”
on each weekly commissioners’ meeting agenda.
MOTION: “To approve the building permit and authorize Chairman to sign” by Comm’r
Plache, 2nd Comm’r Tessari. Passed 3-0
White Lake State Park Police Detail Agreement – Sheriff Domenic Richardi
First option goes to Tamworth Police Department. If that department is unable to provide coverage, the
sheriff’s department will cover.
MOTION: “Approve the White Lake detail agreement and authorize the Chair to
authorize the Sheriff to execute the agreement” by Comm’r Plache, 2nd Comm’r
Tessari. Passed 3-0
Sheriff Richardi said new deputy is starting tomorrow. There remains a deputy and a dispatcher position open.
Linen Service Agreement – Director of Maintenance Bob Murray
Service contract at $32,000 per year. The contract last went out to bid at least four years ago. Dir. Murray has
been able to work with General Linen to maintain the same pricing and terms.
MOTION: “Approve the extension of the General Linen agreement and to authorize Dir.
Murray to sign” by Comm’r Plache, 2nd Comm’r Tessari. Passed 3-0
**meeting recessed for the board to attend non-meeting with legal counsel** (10:25 am – 11:32 a.m.)
Executive Coordinator Report – Mellisa Seamans
Municipal Records Committee
Coord. Seamans presented a preliminary order issued by Carroll County Superior Court January 21, 2014
(Comeau v Carroll County 212-2014-CV-00008) … “on a preliminary basis pending final hearing as follows:
The County of Carroll shall not destroy, remove or otherwise dispose of any County Commissioners’ meeting
minutes or any other records which may reasonably be construed as subject to RSA chapter 91-A”. The case
was adjudicated in 2015. Coord. Seamans asked the board to clarify if, because the case is over, the preliminary 
June 9, 2021 Page 3 of 3 Board of Commissioners
order is considered moot. The board agreed that with the case being settled, so is the preliminary order. Future
disposition of County records will be done in accordance with NH RSA 33-A “Disposition of Municipal
Records” and County policy.
Nepotism Policy
Coord. Seamans will incorporate the draft language provided by Comm’r Tessari into the County policy format
and present to the board next week for signature.
Competitive Bidding Policy
The board agreed on addition to the policy explaining vendor protest process. Coord. Seamans will prepare an
updated policy for review and signature.
Public Records Request Policy (Right-to-Know Policy)
Chmn. McCarthy would like to review the policy with the board to make sure the policy is being followed.
Records Repair and Restoration Contract – Register Lisa Scott
The Kofile contract is being reviewed by legal counsel. Reg. Scott will forward to Comm’r Plache for further
review. The board agreed that once his review is complete, Reg. Scott can send to Kofile for signature.
Media Questions
Mr. Comeau suggests that the board recess rather than adjourn if planning to attend another meeting within 72
hours. Mr. Comeau cautioned the board about supply chain policy. This is important when departments
purchase technology on their own rather than through the IT department. Regarding hiring of new law
enforcement employees, Mr. Comeau thinks that the hiring should be reviewed by the commissioners. Comm’r
Tessari said there is an entity responsible for maintaining and checking on the Laurie List but the list is not
open for public review. There have been legislative attempts to change this law. Comm’r Plache said elected
officials have the authority to hire employees so long as they stay within budget. The commissioners do not
have authority to approve those hires, even though once hired they become County employees.
Public Comment
None
Non-Public Session
On a motion by Comm’r Tessari, 2nd by Comm’r Plache and a 3-0 roll call vote, the commissioners voted to
enter into nonpublic session under NH RSA 91-A:3, II (c) and (a). The board reconvened following the three
sessions and voted 3-0 to seal the minutes.
The board recessed to attend the ARPA Committee meeting.
Minutes approved on ____________________________