**MEETING DATE:** 06/23/2021
**POSTED TIME:** 09:00 
**TIME IN:** 09:01 
**OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari @ 11:15- Court duties; 
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1

**AGENDA ITEM:** Additions to agenda 
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**SYNTAX:** Facilities director Bob Murray; Carroll County Adult education funding requests; ARPA; Non public sessions: RSA 91-A:3 II (a) (c) 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** xx 

**AGENDA ITEM:** Media inquiry 
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**SYNTAX:** Conway Daily Sun; CFO position status; CFO position open; Meeting time change proposal; Commissioner attendance record; American Rescue Plan Act joint committee; Broadband internet; FCC; Carroll County Broadband; Starlink Satellite internet service; Town of Sandwich; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** $4,750,097.00; 
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**INTERACTIONS:** McCarthy; Daymond Steer; Plache;  

**AGENDA ITEM:** Public comments
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**SYNTAX:** RSA 91-A: Right to know request; November 2019 CCHOC inmate handbook; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Hon. Ed Comeau;  

**AGENDA ITEM:** Manifest totals 
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**SYNTAX:** 06/09/2021; $102,398.52; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy;  

**AGENDA ITEM:** Grease pumping bid  
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**SYNTAX:** Recommendation: 1 year contract; Bid tracking form; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** $.40 per gallon; $.22 per gallon; $.25 per gallon; 
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**INTERACTIONS:** Bob Murray; Plache; Seamans;  

**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: The grease pumping agreement; J&S Development Corp.; $1,320.00
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 

**AGENDA ITEM:** NHDOT Highway maintenance program
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**SYNTAX:** Roadside cleanup; Signage; Route 16, Route 171; Al Poulin; Roadside clean up sign installation; Signature request;  
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Murray; McCarthy;  


**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: The NHDOT application; Road cleanup signage; Signature permission; Bob Murray; 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 

**AGENDA ITEM:** Sheriff Department report
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**SYNTAX:** Sheriff Deputy hiring; Vacant dispatch position; July 2021 police cruiser delivery; Computer chip market shortages; 4 pending cruiser deliveries; Dispatch department expansion proposal; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Dominic Richardi;  

**AGENDA ITEM:** Hales Location business
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**SYNTAX:** Building permit approval; Hales Location Homeowners Association annual meeting; Trevor Hales Location Homeowners association president; Hales Location Association Architectural Review Committee; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Seamans; McCarthy; Plache;  

**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: Hales Location building permit #213; Authorize Chair McCarthy to sign the permit; 
**SECOND:** McCarthy  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 

**AGENDA ITEM:** Hales Location Business
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**SYNTAX:** Tuition students; Attorney opinion letter; Hales Location to private schools; Document distributed: RSA 91-A: Right to know; Hales Location audit; Bonding; MS60-W; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Costello; McCarthy; Plache;  

**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To approve and sign waiver request document: MS60w; RSA 91-A: RTK; 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 

**AGENDA ITEM:** Hales Location business
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**SYNTAX:** Conway school district; Kevin; Denise Leighton; Student attendance total; Kennett Middle School; Fryeburg Academy; Private school; Hales Location superintendent of schools: Commissioner David L. Babson; Commissioner Terry McCarthy; Missing signed contract; Mr. Richards; Town of Freedom; 2007; Contract: RSA 91-A: Right to know;  
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**SYNOPSIS:** xx  
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**FINANCIAL:** $15,000.00; 
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**INTERACTIONS:** Costello; McCarthy; Plache;  

**AGENDA ITEM:** Land records management system RFP
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**SYNTAX:** Request for proposal; Contract expiration; July 23, 2021 deadline; Mandatory site visit requirement; RFP posting locations; Bidding for services; Cybertron; Equipment ownership; American Rescue Plan Act funding; Equipment budget line item; Kip: Plan printer; Registry fees; Transfer tax; LCHIP tax; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** $40,000.00; $50,000.00; $230,000.00; $250,000.00; 
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**INTERACTIONS:** McCarthy; Lisa Scott; Jon Rich;  

**MOTION:** 
__________________
**MOTIONER:** Plache
**MOTION DETAILS:**
To authorize; Registrar Scott; Advertise a request for proposal for a land records management system. 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 

**AGENDA ITEM:** I.T. Cybertron
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**SYNTAX:** Hardware purchasing process; Bid waiving; Direct solicitation; 3 servers; Display monitors; Large format printer; Document scanners; Leasing equipment versus owning equipment; American Rescue Plan Act funding; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Jon Rich; Ed Comeau;  

**AGENDA ITEM:** Public comment: Point of inquiry
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**SYNTAX:** Supply chain security policy; Supply chain security mitigation; Sheriff Department; Right to know request policy; Blocked email servers; Out of country email service providers; Hewlett Packard; Stand alone computer: Incoming email virus scanning; Blocked email list; Email security policy; US; Canada; England; Office 360 account; Gmail account; Website right to know form creation;   
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Ed Comeau; Jon Rich; (Zoom: Tessari) 

**AGENDA ITEM:** County Treasurer's report
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**SYNTAX:** Annual report 2020 draft; Quarterly budget  review; Bachelder Associates onsite appointment; County 2020 audit process; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Costello; Plache;  

**AGENDA ITEM:** Policy proposal creation and review 
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**SYNTAX:** Familial relationships; Health insurance benefits draft RFP; Chris Heroux; Requesting off time; Tracking off time;  
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Seamans; Plache; 

**AGENDA ITEM:** Recess
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**TIME OUT:** 10:14
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy;  

**AGENDA ITEM:** Reconvene
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**TIME IN:** 10:30
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy;  

**AGENDA ITEM:** Public comment
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**SYNTAX:** Representative Lino Avellani: (Zoom); Health insurance RFP;  
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Rep. Lino Avellani; Plache; McCarthy;  

**AGENDA ITEM:** U-Source; Nex-Terra; Solar field; 
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**SYNTAX:** Proforma; Solar field construction; Megawatt limits; NH Legislation; NH Association of Counties; ARPA funding; Sprinkler system alarm testing; Location of solar field; Net metering; Decommissioning bond; 5 megawatts; Inverter replacement; Solar field scope; 5 acres per megawatt;  
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**SYNOPSIS:** xx  
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**FINANCIAL:** $350,000.00; 
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**INTERACTIONS:** Bob Murray; 

**AGENDA ITEM:** Carroll County Adult Education 
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**SYNTAX:** Tamworth NH; American Rescue Plan Act Funding request; Diploma program; GED Program; English second language; ESL; High-set fees; Budget reduction; Kingswood High school; Learning disabled; Inter-lakes; Moultonboro Academy; 20 Credits; Limits of State diploma; High set diploma; Hospitality industry training; Workforce Innovation Opportunity Act; NH Employment Security; SAU49 funding agent; Trade school; Automotive; HVAC; STEM; Nursing; Northstar Digital literacy; American Hospitality course; Carroll County Corrections; Low income; Low literacy; Learning disabled; Gibson Center; 501 (c) 3; Fiscal Agent SAU49; Friends of Carroll County Adult Programs; Regional appropriation application process; Ossipee Rotary; Tamworth Foundation grants;     
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**SYNOPSIS:** xx  
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**FINANCIAL:** $150,000.00; $138,000.00; $101,000.00; 
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**INTERACTIONS:** Crystal Sawyer;
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**RELATED LINKS:** [https://www.digitalliteracyassessment.org/](https://www.digitalliteracyassessment.org/)
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**RELATED LINKS:** [https://carrollcountyadulteducation.com/classes](https://carrollcountyadulteducation.com/classes)
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**RELATED LINKS:** 
[https://www.ahlei.org/](https://www.ahlei.org/)


**MOTION:**
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**MOTIONER:** Tessari        
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**MOTION DETAILS:** To go into Non Public session: **TIME:** 11:32
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**SESSION #1** 06/23/2021 RSA 91-A:3 II (b)
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The hiring of any person as a public employee.
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**SESSION #2** 06/23/2021 RSA 91-A:3 II (c)
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache     
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes    
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**TESSARI:** Yes
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**NOTE:**  Roll call: Noun: the act of reading aloud the names of people on a list to check whether they are present
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**MOTIONER:** Plache              
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**MOTION DETAILS:** Non public out: 13:05
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**MOTIONER:** Plache             
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**MOTION DETAILS:** To seal:
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**SESSION #1** 06/23/2021 RSA 91-A:3 II (b)
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The hiring of any person as a public employee.
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**SESSION #2** 06/23/2021 RSA 91-A:3 II (c)
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SESSION #3** 06/23/2021 RSA 91-A:3 II (a) 
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The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
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**SECOND:** McCarthy   
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**PLACHE:** Yes
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**MCCARTHY:**  Yes    
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**TESSARI:** Absent  

**AGENDA ITEM:** Recess- Reconvene
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**TIME OUT:** 13:10
_________________
**TIME IN:** 15:00  
_________________
**FINANCIAL:** xx
_________________
**INTERACTIONS:** McCarthy  

**MOTION:**
__________________
**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 06/16/2021
**SECOND:** McCarthy 
**DISCUSSION:** 2nd page; Bird laser installation;  
**CORRECTIONS:** Terrified to Terrific;  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 

MEETING DATE: 06/23/2021 MEETING TYPE: Joint Committee; ARPA Funding proposals; POSTED TIME: 15:00 TIME IN: 15:16 OFFICIALS PRESENT: Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari; OFFICIALS PRESENT: Delegation: Rep. Lino Avellani; Tom Bucco; William Marsh; OFFICIALS TARDY: XX OFFICIALS ABSENT: None EXECUTIVE COORDINATOR: Mellisa Seamans OTHER ATTENDEES: Registrar Lisa Scott; Facilities Manager: Bob Murray; Crystal Sawer: Carroll County Adult Education; UNH Cooperative extension; (Zoom: Julie Dolan: Carroll County Broadband, Town of Sandwich; Sherry Billings: Carroll County Adult Education;) Rep. Mark McConkey; (Telephone: Michaela Andruzzi: County Attorney;    
CAM OPERATOR: Hon. Ed Comeau CONTENT ANALYST: @OPR1

**AGENDA ITEM:** Registrar of Deeds (ARPA)
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**SYNTAX:** Revenue shortfall bucket; Covid bucket; Statement read into record; Employee health; Onsite- Offsite operations; Cyber threat mitigation; Malicious Cyber actors; Essential Service provider; NH Commissioner of I.T.; Priority list distributed: RSA 91-a: Right to know; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** $230,000.00- $250,000.00; 
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**INTERACTIONS:** Lisa Scott; Bucco; Marsh; Plache; Avellani; 

**AGENDA ITEM:** Carroll County Adult Education (ARPA)
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**SYNTAX:** Lose of funding document; Tamworth Foundation; SLFRP; Underserved populations; Carroll County Corrections; Mitigation prevention activities; Job training; Tourism- Hospitality industry; Social and Emotional health needs; Digital Literacy courses; Mental health; Developmental Disabled; Grant review committee: GRC; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** $155,735.00: over 3 years; 
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**INTERACTIONS:** Crystal Sawyer; Bucco; McCarthy; Marsh; Avellani; Plache; 

**AGENDA ITEM:** UNH Cooperative Extension (ARPA)
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**SYNTAX:** Program support; ARPA; Joy Gagnon: Ossipee Round table; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Clause (Telemark need edit); Crystal Sawyer; Bucco;  

**AGENDA ITEM:** Carroll County Facilities Director (ARPA)
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**SYNTAX:** HVAC; Nursing Home: MVC: HVAC; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Bob Murray; Avellani;  

**AGENDA ITEM:** Carroll County Broadband (ARPA)
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**SYNTAX:** Town of Sandwich; NH Electric Cooperative; DSL; Lack of fiber optic cabling; Northern Borders Regional Commission; Eversource; State matching grant; Public private partnership; Broadband communication districts; Town of Chatham; ARPA application; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** $3,000,000.00- $4,000,000.00; $4,750,000.00; 
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**INTERACTIONS:** Julie Dolan; Plache; Avellani; 

**AGENDA ITEM:** Department of Public Works (ARPA)
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**SYNTAX:** DPW ARPA priority list; Water system study; Water system study bids; Village Water system fire hydrants; Water meters; County Attorney: ARPA funding request; HVAC: Air handlers; Siemens; Pumps; Water wells; ARPA funding reporting requirements; Attorney review; Interests bearing account;  
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**SYNOPSIS:** xx  
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**FINANCIAL:** $4,750,000.00; 
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**INTERACTIONS:** McCarthy; Avellani; Plache; Murray; Bucco; Tessari; Seamans; Mark McConkey;    

**AGENDA ITEM:** County Attorney (ARPA) 
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**SYNTAX:** Requested non public; Domestic violence prosecutor; Staff retention; Staffing levels; Domestic sexual violence prosecutor; Misdemeanor level; Felony level; Rural law enforcement; Grant funded positions; Deeds vault; Mental health treatment; Drug Court;   
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Michaela Andruzzi;  

**MOTION:**
__________________
**MOTIONER:** Plache  
**MOTION DETAILS:** 
To adjourn 
**TIME:** 16:05
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**OFFICIAL MINUTES:** 
__________
June 23, 2021 Page 1 of 3 Board of Commissioners
County of Carroll
Commissioner’s Meeting
Carroll County Administration Building
June 23, 2021
Present: Chairman Terry McCarthy, Vice-Chairman Matthew Plache, Clerk Kimberly Tessari, Register
of Deeds Lisa Scott, MVC Administrator Deidra Brown, Treasurer Joe Costello, Executive
Coordinator Mellisa Seamans, Director of Maintenance Bob Murray, Jon Rich (IT ContractorCybertron), Maureen Callahan and Steve Birndorf of USource Energy, Crystal Sawyer (Carroll
County Adult Education), Ed Comeau (GovernmentOversite.com), Jim Miller (Clearview
TV), Daymond Steer (Conway Daily Sun)
Call to Order 9:00 a.m.
Pledge of Allegiance
Media Questions
Chmn. McCarthy said George Zoukee will not be accepting the position of CFO due, in part, to inability to
secure housing and the position will be re-advertised. Mr. Steer asked for a copy of the job description.
Mr. Steer asked if the commissioners might consider changing their weekly meeting day and time. The
commissioners will discuss.
Mr. Steer asked about the American Recovery Plan funding anticipated by the County. Chmn. McCarthy said
the County should receive the first half of funding, $4,750,097 in the next few days. Comm’r Plache said there
are not many Carroll County areas unserved or underserved broadband areas.
Public Comment
Mr. Comeau asked for a copy of the Carroll County House of Corrections Inmate Handbook that existed in
November 2019.
Manifest
The manifest for June 16, 2021 is $102,398.52
Approval of Meeting Minutes
MOTION: “To approve the June 16 meeting minutes” by Comm’r Plache, 2nd
Chmn. McCarthy. Passed 2-0
Bid Recommendation – Grease Tank Pumping
MOTION: “To approve the agreement with J & S Development Corp in the
amount of $1,300” by Comm’r Plache, 2nd Chmn. McCarthy. Passed 2-0
Sponsor-A-Highway Program
MOTION: ‘To approve the NH DOT Sponsor a Highway agreements and
authorize Bob Murray to sign” by Comm’r Plache, 2nd Chmn. McCarthy.
Passed 2-0
Chmn. McCarthy publicly acknowledged and thanked Al Poulin, Kathy Poulin, Al Michie and Roland Staples
for their commitment to the program.
June 23, 2021 Page 2 of 3 Board of Commissioners
Department Head Report – Sheriff Domenic Richardi
Pending hire for vacant deputy position. A full-time dispatcher position is open. Waiting for four cruisers, two
are “penciled” in for July but may be delayed due to problems with chip source availability. Working on
proposed design for expansion of the dispatch space. The equipment is difficult to clean and maintain due to
difficulty accessing.
Comm’r Plache noted that none of the departments in the administration building have enough space. Sheriff
Richardi supports renovation of the Annex.
Hale’s Location
MOTION: “To approve building permit #213” by Comm’r Plache, Chmn.
McCarthy. Passed 2-0
The commissioners are invited to attend the July 19 Hale’s Location Association meeting at 9 a.m. Chmn.
McCarthy has asked the Association to provide a list of questions to the commissioners prior to the meeting.
MOTION: “To sign the NH DRA form MS60-W Audit Waiver Request” by
Comm’r Plache, 2nd Chmn. McCarthy. Passed 2-0
Discussions continue with Conway School District. Because there is no signed contract between the selectmen
and the school district, the tuition cost for one student is increased from the anticipated $30,000 to $45,000.
Chmn. McCarthy is waiting for a return call from Superintendent Kevin Richard. She has been unable to locate
a current signed contract.
Land Records Management System RFP
MOTION: “To approve the Land Records Management System RFP” by
Comm’r Plache, 2nd Chmn. McCarthy. Passed 2-0
Reg. Scott is preparing a proposal to attempt to secure ARPA funds to start this in-house service and
purchase needed equipment to do so.
Registry Equipment
Preliminary discussion about waiving the bid process when the decision is made to purchase equipment
(workstations, printers, servers, scanners) for the Registry of Deeds. Mr. Rich said he can get the best pricing
without putting the equipment purchase out to bid.
Mr. Comeau asked about supply chain security policy and Comm’r Tessari’s suggestion that a separate computer
could be used to accept email records requests. Mr. Rich said email is scanned twice before user can open it.
He is comfortable with threat protection already in place. Mr. Comeau said there is no policy preventing
departments from purchasing IT hardware without going through the IT director. Comm’r Tessari clarified
that right to know requests are allowed through email and it was her understanding that a request was rejected
due to it being sent from an email address hosted on an overseas server. Mr. Rich said the email security
automatically blocks those originating from outside England, Canada or the United States. He can manually
override this for specific emails. He suggested rather than a separate computer, a separate email address for
records requests could be created outside of carrollcountynh.net.
Treasurer Report
The June 30 expense and revenue report will not be available until the end of July. The auditor will be onsite
next week to continue the 2020 audit.
Nepotism Policy
The draft policy will be forwarded to the HR Director to finalize and present for approval.
Medical Insurance RFP
June 23, 2021 Page 3 of 3 Board of Commissioners
Comm’r Plache supports the employee medical insurance going out to request for proposals. Rep. Avellani
spoke in favor as well. Coord. Seamans will work with the HR Director on this.
Time-Off Request Form
Chmn. McCarthy said there is no policy regarding salaried employees taking time off. She would like to
institute the time-off request form for department heads and salaried employees.
***The board recessed 10:14 – 10:30 a.m.***
Solar Energy Discussion – Maureen Callahan, Steve Birndorf (USource)
Installation of solar field would pay for itself after seven or eight years. NH HB 315 is expected to be signed
into law by the Governor to increase the cap from 1MW to 5 MW for municipal use. Request for expression
of interest to developers that have an interest in building this in this region. USource would review these at no
charge and discuss next steps with the commissioners. Estimated area of proposed solar area is 8-10 acres.
Carroll County Adult Education – Director Crystal Sawyer
Ms. Sawyer spoke to the increase in services provided in response to the pandemic. Requesting consideration
of funding request. Program currently serving 115 students.
Non-Public Session
On a motion by Comm’r Tessari, 2nd Comm’r Plache and a 3-0 roll call vote, the commissioners voted to enter
into nonpublic session under NH RSA 91-A:3, II (a), (b), (c). The board reconvened following the three sessions
and voted 2-0 to seal the minutes with Comm’r Tessari absent for this vote.
The meeting recessed to allow the commissioners to attend the ARPA Committee meeting at 3 p.m.
Minutes approved on ____________________________