**MEETING DATE:** 07/07/2021
**POSTED TIME:** 09:00 
**TIME IN:** 10:05 
**OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari;
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1

**AGENDA ITEM:** Additional agenda items
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**SYNTAX:** Non public session: RSA 91-A:3 II (c); 00:17:04: Hales Location student tuition agreement non public session request; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Seamans;  

**MOTION:**
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**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 06/30/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**AGENDA ITEM:** Manifest; Payroll;  
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**SYNTAX:** 06/30/2021; 07/02/2021
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**SYNOPSIS:** xx  
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**FINANCIAL:** $674,091.00; $291,717.01
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**INTERACTIONS:** McCarthy; Seamans;  

**AGENDA ITEM:** CCHOC; Budget transfer request; 
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**SYNTAX:** Primecare medical services; Nursing agency salaries; Doctor agency salaries; Medical services budget line; Incoming medical invoices; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** $240,336.86
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**INTERACTIONS:** McCarthy; Eldridge; Plache; Tessari;  


**MOTION:** 
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**MOTIONER:** Plache   
**MOTION DETAILS:** 
To approve line item transfer request:
**REQUESTER:** CCHOC 
**REQUEST NUMBER:** 2021-04 
**SECOND:** Tessari   
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**AGENDA ITEM:** Registrar of Deeds activity report
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**SYNTAX:** Revenue chart document distributed; General fund cumulative; Total income-revenue; Docket count total; Budgeted: 24,845 dockets; Actual: 9,963; Deeds book-plan restoration- preservation project document delivery to vendor; 16,000 plans; Flat file system cabinet purchase; Lands record management program RFP inquiries; Bid opening: 07/28/2021; American Rescue Plan Act: (ARPA) Commission- Delegation funding committee; ARPA funding priority list;  
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**SYNOPSIS:** xx  
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**FINANCIAL:** $7,182,950.00; 
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**INTERACTIONS:** McCarthy; Scott; Plache; Tessari;  

**AGENDA ITEM:** Miscellanious chatter
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**SYNTAX:** Checks; Hales Location; Denise Leighton; Non public request: RSA 91-A:3 II (a); Personnel policy review; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Tessari; Seamans; Plache; Costello;  

**AGENDA ITEM:** Hales Location business 
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**SYNTAX:** Administrators salary; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Costello;  

**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To compensate: Hales Location; Administrator; Denise Leighton; $1,050.00; 
**SECOND:** Tessari  
**DISCUSSION:**  Costello: Commission initials requested for invoices; Auditors recommendation;  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**AGENDA ITEM:** Hales Location Administrator bonding 
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**SYNTAX:** Bonding insurer requiring 2020 audit report; 
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**SYNOPSIS:** RSA 41:6 Surety Bond Required
“I. Town treasurers, trustees as provided in RSA 31:22 and 23, trustees as provided in RSA 53-B:8-a,I, library
trustees including alternate library trustees, if any, town clerks, tax collectors and their deputies, agents
authorized to collect the boat fee, and persons delegated treasury functions under RSA 41:29, VI shall be
bonded by position under a blanket bond from a surety company authorized to do business in this state.
The bond shall indemnify against losses through:
(a) The failure of the officers covered to faithfully perform their duties or to account properly
for all moneys or property received by virtue of their positions; or
(b) Fraudulent or dishonest acts committed by the covered officers.
II. A blanket bond may exclude the town treasurer if a separate fidelity bond for the faithful performance of
his duties is furnished by the surety writing the blanket bond.
III. Premiums shall be paid by the town.
IV. The required bonds shall provide for at least a 2-year discovery period from the date their coverage
terminates.
V. The commissioner of revenue administration shall adopt rules under RSA 541-A, concerning the amount
and form of the surety bonds required under this section.”
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**FINANCIAL:** xx
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**INTERACTIONS:** Tessari; McCarthy;  

**AGENDA ITEM:** County Treasurer activity report
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**SYNTAX:** 2020 audit; 05/2021 Expense- Revenue report; 05/2021 bank reconciliations not completed; Payroll issues reported; Bachelder Associates; Fergus Cullen "soft close";    
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Costello; McCarthy; Plache;  

**AGENDA ITEM:** 2020 Annual report 
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**SYNTAX:** Dedication section; Draft: 07/14/2021; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Tessari;  

**AGENDA ITEM:** Blueberry field equipment shed
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**SYNTAX:** Murray: cost; Dewitt: Shed location; ARPA; Community service;   
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Seamans; Plache;  

**AGENDA ITEM:** Commission activity- comment report
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**SYNTAX:** Non public request; Thompson Reuters contract; Jon Rich; County Attorney Andruzzi software contract; Right to know request; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Tessari;  

**AGENDA ITEM:** Commission activity- comment report
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**SYNTAX:** Outside agency funding request process; Proposal: Standardized application; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Plache;  

**AGENDA ITEM:** Employee- Department recognition
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**SYNTAX:** MVC Recreation staff; Ossipee July 4, 2021 parade; Mountain View Community bus; Nursing Home resident parade float; Staff paint night event; Flyer distributed; Bob Ross; 07/26/2021; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Seamans; Tessari; Plache; McCarthy;  

**MOTION:**
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**MOTIONER:** Tessari        
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**MOTION DETAILS:** To go into Non Public session: **TIME:** 10:42
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**SESSION #1** 07/07/2021 RSA 91-A:3 II (a)
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The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted
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**SESSION #2** 07/07/2021 RSA 91-A:3 II (c)
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache     
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes    
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**TESSARI:** Yes


**AGENDA ITEM:** Cybertron; I.T.
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**SYNTAX:** Copy of Thompson Reuters contract; County Attorney software RFP; Bidder right to know request; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Tessari; Jon Rich; Seamans;  

**MOTIONER:** Tessari                
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**MOTION DETAILS:** Non public out: 12:20
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**MOTION DETAILS:** To seal:
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**SESSION #1** 07/07/2021 RSA 91-A:3 II (a)
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The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted
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**SESSION #2** 07/07/2021 RSA 91-A:3 II (c)
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SESSION #3** **NOTE:** Commission went in under RSA 91-A:3 II (a) (c) additional session was not reported upon entrance;  
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**SECOND:** Plache    
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**PLACHE:** Yes
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**MCCARTHY:**  Yes    
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**TESSARI:** Yes   

**MOTION:**
__________________
**MOTIONER:** Plache   
**MOTION DETAILS:** 
To adjourn 
**TIME:** 12:21
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**OFFICIAL MINUTES:** 
__________
July 7, 2021 Page 1 of 2 Board of Commissioners
County of Carroll
Commissioner’s Meeting
Carroll County Administration Building
July 7, 2021
Present: Chairman Terry McCarthy, Vice-Chairman Matthew Plache, Clerk Kimberly Tessari,
Treasurer Joe Costello, Executive Coordinator Mellisa Seamans, CCHOC Superintendent
Sean Eldridge, Register of Deeds Lisa Scott, Ed Comeau (GovernmentOversite.com)
Call to Order 10:00 a.m.
Pledge of Allegiance
Approval of Meeting Minutes
MOTION: “To approve the June 30 meeting minutes” by Comm’r Plache, 2nd Comm’r
Tessari. Passed 3-0
Media Questions
None
Public Comment
None
Manifest
The payroll manifest for July 2, 2021 is $291,717.01
The accounts payable manifest for June 30, 2021 is $600,774.91.
Line-Item Transfer Request
MOTION: “Approve line-item transfer 2021-04 as follows:
From Account Amount To Account
100.6100.008 $155,860.94 100.6100.025
100.6100.023 $15,000.00 100.6100.025
100.6100.026 $79,454.00 100.6100.025
total $240,386.94”
by Comm’r Plache, 2nd Comm’r Tessari. Passed 3-0
Supt. Eldridge provided a written explanation for this transfer request. The transfer will allow for the payment
of the monthly Prime Care Medical Services invoices.
Department Head Report – Register Lisa Scott
Reg. Scott presented the July revenue report (Attached). All documents have been delivered to the restoration
facility in Vermont. The plans are being inventoried. Reg. Scott will then bring forward a request for proposals
to purchase flat file cabinets. She is interested in purchasing used if possible. The Registry proposed project for
ARPA funds is on the list to be considered by the County committee. The next meeting has not been set.

Hale’s Location
The board received and reviewed the tax collector’s monthly report.
MOTION: “To authorize the treasurer to sign the monthly stipend to Ms.
Leighton in the amount of $1,050” by Comm’r Plache, 2nd Comm’r Tessari.
Passed 3-0
Treasurer’s Report
July 7, 2021 Page 2 of 2 Board of Commissioners
The board is expecting a draft audit report next week. The issues continue to be additional work the finance
department is trying to do that is also affecting the May 2021 bank reconciliations and month-end financial
reports.
Annual Report
Comm’r Tessari expects to have a draft of the commissioner’s report next week.
Blueberry Storage Shed
Held to next meeting.
Commissioners Comments & Reports
Comm’r Plache will work on a draft policy for funding outside agency requests.
Other Business
The MVC Recreation Department participated with residents in the Ossipee July 4th Parade and won first place.
The commissioners approved of the staff having an Employee Paint Night on July 26 so long as the event is
cleared with the maintenance director.
Jon Rich will provide a copy of the county attorney law library subscription to fulfill a right-to-know request.
Media Questions
None
Public Comment
None
Non-Public Session
On a motion by Comm’r Tessari, 2nd Comm’r Plache and a 3-0 roll call vote, the commissioners voted to enter
into nonpublic session under NH RSA 91-A:3, II (a), (c). The board reconvened and voted 3-0 to seal the
minutes of sessions 1-3.
Meeting adjourned at 12:21 p.m.
Minutes approved on ____July 14, 2021____