**MEETING DATE:** 07/14/2021
**TIME IN:** 09:07 
**OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari;
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1

**AGENDA ITEM:** Additional agenda items
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**SYNTAX:** RSA 91-A:3 II (c) (c)  
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**SYNOPSIS:** xx
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy;  

**AGENDA ITEM:** Manifest total; Payroll;  
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**SYNTAX:** 07/09/20201
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**SYNOPSIS:** xx  
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**FINANCIAL:** $263,148.67; $207,127.37
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**INTERACTIONS:** McCarthy;  

**MOTION:**
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**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 07/07/2021
**SECOND:** Tessari  
**DISCUSSION:** Plache: Sealing non public sessions; 
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**AGENDA ITEM:** Mountain View Community report
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**SYNTAX:** Email communication; Deidra Brown; State survey; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Seamans;  

**AGENDA ITEM:** Hales Location Business 
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**SYNTAX:** School financial report document; Signature request; NH Department of Education; Deposits; Profit Loss report; Tax collections; Denise Leighton; SAU13; SAU9; Report data not reflected in PL report;  
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**SYNOPSIS:** xx  
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**FINANCIAL:** $45,782.00; 00:13:42
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**INTERACTIONS:** Costello; Plache;  

**AGENDA ITEM:** Hales: Tax collector/ Town Clerk; DMV;
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**SYNTAX:** Surety bond not in force; 
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TITLE III
TOWNS, CITIES, VILLAGE DISTRICTS, AND UNINCORPORATED PLACES
CHAPTER 41
CHOICE AND DUTIES OF TOWN OFFICERS
Bonds
Section 41:6
    41:6 Surety Bond Required. –
I. Town treasurers, trustees as provided in RSA 31:22 and 23, trustees as provided in RSA 53-B:8-a, I, library trustees including alternate library trustees, if any, town clerks, tax collectors and their deputies, agents authorized to collect the boat fee, and persons delegated treasury functions under RSA 41:29, VI shall be bonded by position under a blanket bond from a surety company authorized to do business in this state. The bond shall indemnify against losses through:
(a) The failure of the officers covered to faithfully perform their duties or to account properly for all moneys or property received by virtue of their positions; or
(b) Fraudulent or dishonest acts committed by the covered officers.
II. A blanket bond may exclude the town treasurer if a separate fidelity bond for the faithful performance of his duties is furnished by the surety writing the blanket bond.
III. Premiums shall be paid by the town.
IV. The required bonds shall provide for at least a 2-year discovery period from the date their coverage terminates.
V. The commissioner of revenue administration shall adopt rules under RSA 541-A, concerning the amount and form of the surety bonds required under this section.
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy;  

**AGENDA ITEM:** Hales Location business; SAU9
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**SYNTAX:** Lilly; Finance Director SAU9; McCarthy: Mail; Remote office; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Plache; McCarthy; Tessari; Costello;  

**AGENDA ITEM:** Treasurers report
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**SYNTAX:** 2020 Financial audit report process; Bachelder Associates; CCHOC; Jail; May revenue/ Expenses; May account reconciliations; Jail; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Costello; McCarthy;  

**AGENDA ITEM:** Department of public works; Blueberry field equipment shed project; 
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**SYNTAX:** Water tank condition; Onsite evaluation 07/14/2021; Will Dewitt; Bob Murray; Blueberry field equipment shed funding; Blueberry field equipment shed placement; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Seamans; 

**AGENDA ITEM:** Health insurance RFP 
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**SYNTAX:** Human Resource; NH HIT; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Chris Heroux;  

**AGENDA ITEM:** 2020 Annual report 
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**SYNTAX:** Commissioners section; David L. Babson; Covid-19; Audit management letter; Audit report requirements; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Tessari; McCarthy; Plache;  

**MOTION:**
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**MOTIONER:** Tessari        
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**MOTION DETAILS:** To go into Non Public session: **TIME:** 09:31
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**SESSION #1** 07/14/2021 RSA 91-A:3 II (c)
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SESSION #2** 07/14/2021 RSA 91-A:3 II (c)
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache     
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes    
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**TESSARI:** Yes
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**NOTE:**  Roll call: Noun: the act of reading aloud the names of people on a list to check whether they are present
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**MOTIONER:** Tessari                
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**MOTION DETAILS:** Non public out: 16:18
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**MOTIONER:** Tessari              
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**MOTION DETAILS:** To seal:
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**SESSION #1** 07/14/2021 RSA 91-A:3 II (c) **STATUS:** Sealed 2/3
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SESSION #2** 07/14/2021 RSA 91-A:3 II (c) **STATUS:** Sealed: 2/3
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache    
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**PLACHE:** Yes
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**MCCARTHY:**  Yes    
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**TESSARI:** Yes  

**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: Registrar of Deeds; Domain registration; NHdeeds.org to CarrollNHDeeds.gov; $25.00; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**MOTION:**
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**MOTIONER:** Plache  
**MOTION DETAILS:** 
To adjourn 
**TIME:** 16:20

**OFFICIAL MINUTES:** 
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July 14, 2021 Page 1 of 2 Board of Commissioners
County of Carroll
Commissioner’s Meeting
Carroll County Administration Building
July 14, 2021
Present: Chairman Terry McCarthy, Vice-Chairman Matthew Plache, Clerk Kimberly Tessari,
Treasurer Joe Costello, Executive Coordinator Mellisa Seamans, Jim Miller (Clearview TV),
Ed Comeau (GovernmentOversite.com)
Call to Order 9:00 a.m.
Pledge of Allegiance
Approval of Meeting Minutes
MOTION: “To approve the July 14, 2021 meeting minutes” by Comm’r Tessari 2nd Comm’r
Plache. Passed 3-0
Media Questions
None
Public Comment
None
Manifest
The payroll manifest for July 9, 2021 is $207,127.37
The accounts payable manifest for July 9, 2021 is $263,148.67
Line-Item Transfer Requests
None

Hale’s Location
The commissioners reviewed the June profit and loss statement. Chmn. McCarthy contacted the insurance
company and reports that the bonding for the tax collector is still in progress.
Treasurer’s Report
The 2020 audit in progress, no completion date to announce. The May revenue and expense reports are not
complete. The May bank reconciliations are complete except the jail accounts.
Blueberry Storage Shed
Held to next meeting.
Commissioners Comments & Reports
Comm’r Plache will work on a draft policy for funding outside agency requests.
Other Business
Employee health insurance request for proposals held to next meeting.
Carroll County 2020 Annual Report nearly complete, awaiting commissioners’ report.
Register of Deeds Lisa Scott requested approval to change the Registry website address from nhdeeds.org to
carrollnhdeeds.gov.
MOTION: “To approve the request from the Register of Deeds” by Comm’r Plache, 2nd
Comm’r Tessari. Passed 3-0
Media Questions
None
July 14, 2021 Page 2 of 2 Board of Commissioners
Public Comment
None
Non-Public Session
On a motion by Comm’r Tessari, 2nd Comm’r Plache and a 3-0 roll call vote, the commissioners voted to enter
into nonpublic session under NH RSA 91-A:3, II (c). The board reconvened and voted 3-0 to seal the minutes
of sessions 1 and 2.
Meeting adjourned at 4:20 p.m.
Minutes approved on _____July 21, 2021___