**MEETING DATE:** 07/21/2021
**TIME IN:** 09:00 
**OFFICIALS PRESENT:** Commissioner: Terry McCarthy; Matthew Plache; Kim Tessari;
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1

**MOTION:**
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**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 07/14/2021; Stated January in error; 
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**NOTE:** Bachelder Associates; Auditing firm; Telephone call; Draft 2020 financial audit forthcoming;  

**MOTION:**
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**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 07/14/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**AGENDA ITEM:** Public comments 
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**SYNTAX:** Expense; Revenue; Public availability; Website; 1st quarter; 2nd quarter; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** David L. Babson; Costello; Seamans; McCarthy; Plache; Tessari;    

**AGENDA ITEM:** Manifest; Payroll;  
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**SYNTAX:** 07/16/2021; 07/16/2021
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**SYNOPSIS:** xx  
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**FINANCIAL:** $290,219.05, $276,515.51
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**INTERACTIONS:** McCarthy;  

**AGENDA ITEM:** Hales Location business; 
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**SYNTAX:** Hales Location Homeowners Association annual meeting; Carroll County Broadband committee; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Costello; Plache;  

**AGENDA ITEM:** Treasurers activity report; County; 
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**SYNTAX:** 2020 Financial audit process update; 05/2021 Expense; 05/2021 Revenue reporting; Un audited; Account reconciliations; 06/2021 financial report; David L. Babson; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Costello; McCarthy; Seamans; Plache; Tessari;  

**AGENDA ITEM:** Mountain View Community; Admin. report; 
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**SYNTAX:** State survey process; Bob Murray; Dietary recommendation; Resident activities; Carnaval; Covid-19 protocols; Private pay; Employee/Staff performance; Cafe access; ARPA funding; Medical appointment transportation services; RSVP; Retired Service Volunteer Program;  
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**SYNOPSIS:** xx  
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**FINANCIAL:** $75,000.00; 
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**INTERACTIONS:** Deidra Brown; Plache; 

**AGENDA ITEM:** Department of Public Works report 
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**SYNTAX:** Hay; Weather; Cattle hay; Grounds keeping; Renovated hay wagon; Log piles; Tree trimming; Scrap metal; Water system knife valve seal replacement; Water system transducer malfunction; Water study; Hydrant installation; American Darwin B84B; North Conway; Center Ossipee; Avellani; EJB; Verified vendor; 12 Hydrants; Hydrant installation cost; Hydrant installation process; Bidding process; ARPA funding use process; Water metering; Bidding process; Supplemental budget; Wireless water meters; Smart points; Touch cap; Digital meter reading software; SR2 water meters; Individual building water meter installation; Dale Drew: Blueberry field equipment shed; (New DPW Truck proposal: Plache); Water system analysis contract; Underwood Engineering; ESR; Engineering Service Request; Metcalf; Cancellation clause; 3 year; Annual contract renewal; Non compete clause; Farm income budget line: Other income; Scrap metal; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** $150.00; $580.00; $35,000.00; $1,200.00; $50,000.00; $1,549.00;  
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**INTERACTIONS:** Will Dewitt; Plache; Tessari; Costello; 

**AGENDA ITEM:** Blueberry field equipment shed project
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**SYNTAX:** Shed portability; Shed placement; Grounds keeping budget line; Hoop house plastic; Green house plastic; ARPA fund use; Blueberry picking season;  
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**SYNOPSIS:** xx  
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**FINANCIAL:** $300.00; $1,500.00; 
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**INTERACTIONS:** McCarthy; Seamans; Murray; Plache; 

**AGENDA ITEM:** Registrar of Deeds 
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**SYNTAX:** Website domain registration; Credit card processing; LCHIP; Commission signatures; Wells Fargo; 3% fee; Rockingham County; Strafford County; E Recording; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Scott; McCarthy;  

**MOTION:**
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**MOTIONER:** Tessari        
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**MOTION DETAILS:** To go into Non Public session: **TIME:** 10:10
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**SESSION #1** 07/21/2021 RSA 91-A:3 II (b)
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(b) The hiring of any person as a public employee.
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**SESSION #2** 07/21/2021 RSA 91-A:3 II (c)
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache     
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes    
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**TESSARI:** Yes
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**NOTE:**  Roll call: Noun: the act of reading aloud the names of people on a list to check whether they are present
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**MOTIONER:** Tessari                
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**MOTION DETAILS:** Non public out: 11:12
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**MOTIONER:** Tessari              
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**MOTION DETAILS:** To recess Non public sessions;  
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**SESSION #1** 07/21/2021 RSA 91-A:3 II (b) Recessed: Reference: 01:23:27;  
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(b) The hiring of any person as a public employee.
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**SESSION #2** 07/21/2021 RSA 91-A:3 II (c) Recessed 
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache    
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**PLACHE:** Yes
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**MCCARTHY:**  Yes    
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**TESSARI:** Yes   

**AGENDA ITEM:** Use of County property 
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**SYNTAX:** Ossipee United Round Table; County wide welcome day; Sandwich Fair; County Farm day; UNH Cooperative Extension; Town of Tamworth; 
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**NOTE:** 28:8-d Use of Real Property. –
I. No officer or employee of a county may enter into an agreement with any other person for the use of real property owned by the county unless such agreement has been approved by the county commissioners and is ratified by a majority vote of the county convention and the executive committee of the county convention.
II. Notwithstanding the provisions of paragraph I, the county convention may authorize the executive committee and the county commissioners to enter into an agreement with any other person for the use of county-owned real property, subject to restrictions which the county convention may impose.
Source. 1975, 376:2. 1995, 163:1, eff. July 31, 1995.
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Joy Gagnon; Plache; McCarthy; Tessari;  

**AGENDA ITEM:** Lunch recess
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**SYNTAX:** 11:20- 12:20
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Tessari;  

**AGENDA ITEM:** Reconvene; 
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**SYNTAX:** 13:05 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy;  

**AGENDA ITEM:** Human Resource  
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**SYNTAX:** Human Resource; Labor Arbitration institute; City of Boston; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Chris Heroux;  

**AGENDA ITEM:** Hiring announcement  
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**SYNTAX:** Carroll County Corrections; CCHOC; Kyle Bruce; Catherine White; Primex refund; Cybertron onsite availability; Commission weekly meeting change; Wednesday to Thursday;  
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**SYNOPSIS:** xx  
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**FINANCIAL:** $176,450.82; 
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**INTERACTIONS:** McCarthy;  

**AGENDA ITEM:** Health Insurance RFP
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**SYNTAX:** Human Resource; RFP process; Interlocal Trust; Interdepartmental agreement transfer of public funds nursing home per diem waiver payments document; 08/2021; Mountain View Community; MVC;   
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Chris Heroux; McCarthy; Plache;  

**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To post the Health Insurance RFP; 
**SECOND:** McCarthy: No verbal second called; Chair intimates "yes"  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 

**AGENDA ITEM:** NH Association of Counties 
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**SYNTAX:** Awards committee; Nominations; Mileage reimbursement; Broadband; ARPA funds; Covid-19; 
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** Heroux; McCarthy;  

**AGENDA ITEM:** Recess- Reconvene 
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**SYNTAX:** 14:00; 14:10
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Plache;  

**AGENDA ITEM:** Commission re-enters recessed non public; Reference: 01:07:34: RSA 91-A:3 II (c); IN: 14:10
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**SYNTAX:** xx
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**SYNOPSIS:** xx  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy;  

**MOTIONER:** Tessari                
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**MOTION DETAILS:** Non public out: 15:15
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**MOTIONER:** Tessari              
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**MOTION DETAILS:** To Seal and leave unsealed the following:  
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**SESSION #1** 07/21/2021 RSA 91-A:3 II (b) Unsealed; Corrections officers hired;  
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(b) The hiring of any person as a public employee.
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**SESSION #2** 07/21/2021 RSA 91-A:3 II (c) Sealed status not clear; Commission announced one exemption under (c) but added separated discussions under (c); 
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SESSION #3** 07/21/2021 RSA 91-A:3 II (c) Sealed 
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SESSION #4** 07/21/2021 RSA 91-A:3 II (c) Sealed 
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Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache    
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**PLACHE:** Yes
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**MCCARTHY:**  Did not vote;     
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**TESSARI:** Yes   

**MOTION:**
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**MOTIONER:** Plache  
**MOTION DETAILS:** 
To adjourn 
**TIME:** 15:20
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes

**OFFICIAL MINUTES:** 
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July 21, 2021 Page 1 of 3 Board of Commissioners
County of Carroll
Commissioner’s Meeting
Carroll County Administration Building
July 21, 2021
Present: Chairman Terry McCarthy, Vice-Chairman Matthew Plache, Clerk Kimberly Tessari,
Treasurer Joe Costello, DPW Director Will DeWitte, Director of Maintenance Bob Murray,
register of Deeds Lisa Scott, MVC Administrator Deirdra Brown, CCHOC Superintendent
Sean Eldridge, HR Director Christopher Heroux, Executive Coordinator Mellisa Seamans, Ed
Comeau (GovernmentOversite.com), David Babson, Joy Gagnon (Ossipee Round Table)
Call to Order 9:00 a.m.
Pledge of Allegiance
Approval of Meeting Minutes
MOTION: “To approve the July 14, 2021 meeting minutes” by Comm’r Tessari 2nd Comm’r
Plache. Passed 3-0
Media Questions
None
Public Comment
Mr. Babson asked for the first quarter 2021 expense and revenue reports to be put on the County website.
Comm’r Plache noted that these reports were done and distributed publicly for the Delegation review in May.
Coord. Seamans emailed the reports to Mr. Babson and will have them posted to the County website as soon
as possible.
Manifest
The payroll manifest for July 16, 2021 is $290,219.05
The accounts payable manifest for July 16, 2021 is $276,515.51
Line-Item Transfer Requests
None

Hale’s Location
Comm’r Plache attended the Hale’s Location Association Annual Meeting July 19. There is great interest in
broadband across the county and they agreed to have a representative on the Carroll County Broadband
Committee.
Treasurer’s Report
May expense and revenue reports received from finance director today. He expects to receive the end-June
financials in the next week or two. Comm’r Plache said the board has been working really hard to put different
processes in place to result in more timely completion of monthly reconciliations and monthly financial reports.
Department Head Report – MVC Administrator Deidra Brown
State survey occurred last week. The survey was wonderful; staff did amazing job. Recommendation to look at
more vegetarian meal options. Informed by supplier that there is going to be a beef, pork shortage. A few minor
findings related to documentation. Carnival being planned end-August. Visitors and pets are being allowed in.
Hope to open café soon. At full capacity with a waiting list. Very impressed with how staff does their jobs and 
July 21, 2021 Page 2 of 3 Board of Commissioners
how dedicated they are. Will be submitting a proposal to use ARPA funds to reinstitute in-house transportation
service. Currently relying on families and volunteer services to drive residents to medical appointments.
Department Head Report – DPW Director Will DeWitte
Dir. DeWitte submitted a written report ahead of the meeting (on file).
Hydrants – Received estimate for purchasing 12 new hydrants ($35,000) and the installation ($14,400).
Water Meters – Goal is to install capability to read the water meters from the street and to install meters on all
County buildings.
Comm’r Plache suggested that Dir. DeWitte get a quote for a truck and the board will consider using ARPA
funds to purchase. A replacement truck was requested in the 2021 budget but not funded by the Delegation.
Water System Study – Underwood Engineering submitted a general service agreement and request to conduct
the water system study. Comm’r Tessari requested the service agreement have a more succinct cancellation
clause. Dir. DeWitte will ask Underwood to consider edits to this section and will invite their representative to
a kick-off meeting with the commissioners.
Blueberry Field Storage Shed – The Scouts have requested permission to build a storage shed with the funding
for materials provided by the County. Chmn. McCarthy suggested that ARPA funds may be used for this
project. If not, Dir. Murray will add this to his 2022 budget.
Non-Public Session
On a motion by Comm’r Tessari, 2nd Comm’r Plache and a 3-0 roll call vote, the commissioners voted to enter
into nonpublic session under NH RSA 91-A:3, II (b), (b). The board recessed the non-public session and
continued their regular meeting. The board later voted to seal the minutes of sessions 1, 3 and 4.
Carroll County Welcome Day
Ms. Gagnon presented a request to use County grounds for a Carroll County Welcome day to be held this fall.
A member of the roundtable group will return to the meeting next week to provide more information. The
directors of DPW and maintenance will be asked to attend the meeting.
Employee Medical Insurance Request for Proposals
MOTION: “To approve the medical insurance RFP” by Comm’r Plache, 2nd Chmn.
McCarthy. Passed 2-0.
Other Business
Reg. Scott asked the commissioners to consider expanding the use of credit cards for payments of services at
the Registry. As requested, she will contact other county registries to find out how many offer this.
Chmn. McCarthy announced the hiring of two corrections officers – Kyle Bruce and Katherine White.
Primex is giving the County a “holiday” and reimbursing the County $176,450.82. In 2020, the Board voted to
take the refund as revenue rather than a credit towards the future bill.
With the Board changing their meetings to Thursdays, the IT contractor will be changing his onsite day from
Wednesdays to Thursdays.
Media Questions
None
Public Comment
None
Meeting adjourned at 3:20 p.m.
July 21, 2021 Page 3 of 3 Board of Commissioners
Minutes approved on July 28, 2021