**MEETING DATE:** 09/16/2021
**TIME IN:** 10:02 
**OFFICIALS PRESENT:** Commissioners: Terry McCarthy; Matthew Plache; Kim Tessari;
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1
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**AGENDA ITEM:** Additional items; 
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**SYNTAX:** Checkmate; Security entry card access controls; Chris Heroux; 
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**SYNOPSIS:** [eMXnuoVzuLwsUqH7xlVP8nFOjtxnT5O8](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Seamans; 
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**AGENDA ITEM:** Minutes 
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**SYNTAX:** September 9, 2021; 09/09/2021; 
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**SYNOPSIS:** [aBFcwPa883I2hZ7G3nmWK28UDlVny9nH](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Tessari; 
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**MOTION:**
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**MOTIONER:** Plache  
**MOTION DETAILS:**
Public meeting minute approval 
**DATE:** 09/09/2021
**SECOND:** Tessari  
**DISCUSSION:** None
**CORRECTIONS:** None 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** Minutes; Anti Nepotism policy; Signatures;  
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**SYNTAX:** August 12, 2021; 08/12/2021; Signatures; August 19, 2021; 08/19/2021; 
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**SYNOPSIS:** [W1oOUnpShsNw7l0bAkNh0mZDoIaMGQFg](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Seamans; Plache; 
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**AGENDA ITEM:** Employee time card use
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**SYNTAX:** Salary employee time card use; Checkmate; Building access control; Salaried employee time card use Internal policy; Human Resource; Payroll Coordinator; 
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**SYNOPSIS:** [Dgcwkmxb18m7pe4yxYybL9Sm6AV3hQMB](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Heroux; Tessari; Ruby-Ann Nugent; Plache; 
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**AGENDA ITEM:** Manifest totals 
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**SYNTAX:** Week ending: 09/10/2021; Payroll; 
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**SYNOPSIS:** [U3gTpOINlCKAZ7eDRWuZffKjkKa7XYhz](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $116,327.51; $274,036.27; 
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**INTERACTIONS:** McCarthy; 
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**AGENDA ITEM:** Hales Location business 
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**SYNTAX:** Profit/Loss report; 01/2021 08/2021; Signature request; Town of Conway replacement invoice; Lost invoice; Vehicle registrations; 
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**SYNOPSIS:** [9o3KVtNNh0Em2fYw0gmva9w2RDwZy6sv](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $1,800.00
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**INTERACTIONS:** McCarthy; 
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**AGENDA ITEM:** Nepotism policy discussion 
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**SYNTAX:** Policy/Procedure section; Departmental/Interdepartmental; 
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**SYNOPSIS:** [rVJY6lDkcALZEvzI3rv6R0qkGhv0LU22](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Tessari; Plache; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To reconsider: Previous votes accepting nepotism policy; 
**SECOND:** Tessari  
**DISCUSSION:**  Send changes to HR;  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** Department head activity reports: 
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**SYNTAX:** Registrar of Deeds; August revenues; Gross revenues; Covid-19 protocols; Docket counts; 36%; .GOV website domain; CarrollCountyNHDeeds.gov; Equipment purchase; Requested non public session RSA 91-A:3 II (i); Security related items; 
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**SYNOPSIS:** [ikVCv4Dn4rKOjLJMtjOaTijvOyl5EyC1](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $11,246,833.68; 
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**INTERACTIONS:** McCarthy; Scott; 
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**MOTION:**
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**MOTIONER:** Tessari          
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**MOTION DETAILS:** To go into Non Public session: **TIME IN:** 10:18
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**SESSION #1** 09/16/2021 RSA 91-A:3 II (g) **STATUS:** See below; 
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Consideration of security-related issues bearing on the immediate safety of security personnel or inmates at the county or state correctional facilities by county correctional superintendents or the commissioner of the department of corrections, or their designees.
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**SECOND:** Plache       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Yes
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**NOTE:**  Roll call: Noun: the act of reading aloud the names of people on a list to check whether they are present
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**MOTIONER:** Tessari                     
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**MOTION DETAILS:** Non public out: 10:42
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**SECOND:** Plache        
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**PLACHE:** Yes 
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**MCCARTHY:**  Yes        
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**TESSARI:** Yes
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**MOTIONER:** Tessari                   
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**MOTION DETAILS:** To change entrance exemption to (i) and seal; 
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**SESSION #1** 09/16/2021 RSA 91-A:3 II (g) **STATUS:** Exemption changed see below: 
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Consideration of security-related issues bearing on the immediate safety of security personnel or inmates at the county or state correctional facilities by county correctional superintendents or the commissioner of the department of corrections, or their designees.
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**SESSION #1** 09/16/2021 RSA 91-A:3 II (i) **STATUS:** Sealed 
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Consideration of matters relating to the preparation for and the carrying out of emergency functions, including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life.
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**MOTION:**
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**MOTIONER:** Tessari          
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**MOTION DETAILS:** To go into Non Public session: **TIME IN:** 10:45
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**SESSION #2** 09/16/2021 RSA 91-A:3 II (b) **STATUS:** See below; 
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The hiring of any person as a public employee.
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**SECOND:** Plache       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Yes
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**NOTE:**  Roll call: Noun: the act of reading aloud the names of people on a list to check whether they are present
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**MOTIONER:** Tessari                     
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**MOTION DETAILS:** Non public out: 11:45
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**SECOND:** Plache        
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**PLACHE:** Yes 
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**MCCARTHY:**  Yes        
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**TESSARI:** Yes
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**MOTIONER:** Tessari                   
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**MOTION DETAILS:** To Seal: 
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**SESSION #2** 09/16/2021 RSA 91-A:3 II (b) **STATUS:** See below; 
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The hiring of any person as a public employee.
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**SECOND:** Plache        
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**PLACHE:** Yes 
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**MCCARTHY:**  Yes    
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**TESSARI:** Yes
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**AGENDA ITEM:** Jail contract
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**SYNTAX:** Securus Law Library; 
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**SYNOPSIS:** [nozF8mQPDW3ra8uaH2K7eHVDMG82XZ4u](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** xx
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**INTERACTIONS:** McCarthy; Plache; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: Securus Law Library contract; Authorize Jail Superintendent to execute contract; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** Commission comments and reports: 
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**SYNTAX:** Plache; NH Association of Counties; Correspondence to Governor regarding mandated vaccine; Healthcare employee shortages; 
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**SYNOPSIS:** [exrGjJ9hdqdP22gryiZSMyMi0S6mj1Mv](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** xx
_________________
**INTERACTIONS:** McCarthy; Plache; Tessari 
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**MOTION:** 
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**MOTIONER:** Plache 
**MOTION DETAILS:**
To recess
**TIME OUT:** 11:50 
**TIME IN:** 12:00 est. 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** Non public sessions #3; #4; #5; 
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**SYNTAX:** RSA 91-A:3 II (i) (l) (c)
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**SYNOPSIS:** [y4DfoTk6s933QXM1gMDLIYtgFLjCOMN7](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
_________________
**FINANCIAL:** xx
_________________
**INTERACTIONS:** Tessari; Plache; McCarthy; 
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**MOTION:**
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**MOTIONER:** Tessari          
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**MOTION DETAILS:** To go into Non Public session: **TIME IN:** 10:45
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**SESSION #3** 09/16/2021 RSA 91-A:3 II (i) **STATUS:** See below; 
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Consideration of matters relating to the preparation for and the carrying out of emergency functions, including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life.
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**SESSION #4** 09/16/2021 RSA 91-A:3 II (L) **STATUS:** See below; 
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Consideration of legal advice provided by legal counsel, either in writing or orally, to one or more members of the public body, even where legal counsel is not present.
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**SESSION #5** 09/16/2021 RSA 91-A:3 II (c) **STATUS:** See below; 
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 Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** Plache       
_________________
**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Yes
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**NOTE:** No video record after entrance into non public (i) (L) (c) xx: needs edit 
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**MOTIONER:** xx                     
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**MOTION DETAILS:** Non public out: 00:00
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**SECOND:** xx        
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**PLACHE:** xx 
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**MCCARTHY:**  xx        
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**TESSARI:** xx
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**MOTIONER:** xx                   
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**MOTION DETAILS:** xx
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**SESSION #3** 09/16/2021 RSA 91-A:3 II (i) **STATUS:** xx 
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Consideration of matters relating to the preparation for and the carrying out of emergency functions, including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life.
________
**SESSION #4** 09/16/2021 RSA 91-A:3 II (L) **STATUS:** xx
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Consideration of legal advice provided by legal counsel, either in writing or orally, to one or more members of the public body, even where legal counsel is not present.
___________
**SESSION #5** 09/16/2021 RSA 91-A:3 II (c) **STATUS:** xx
________________
 Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the public body itself, unless such person requests an open meeting. This exemption shall extend to any application for assistance or tax abatement or waiver of a fee, fine, or other levy, if based on inability to pay or poverty of the applicant.
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**SECOND:** xx        
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**PLACHE:** xx 
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**MCCARTHY:**  xx    
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**TESSARI:** xx
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**OFFICIAL MINUTES:** 
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September 9, 2021 Page 1 of 2 Board of Commissioners
County of Carroll
Commissioner’s Meeting
Carroll County Administration Building
September 16, 2021
Present: Chairman Terry McCarthy, Vice-Chairman Matthew Plache, Clerk Kimberly Tessari, Register
of Deeds Lisa Scott, HR Director Christopher Heroux, Payroll Coordinator Ruby-Ann
Nugent, Executive Coordinator Mellisa Seamans, Ed Comeau (GovernmentOversite.com)
Pledge of Allegiance
Media Questions
None
Public Comment
None
Approval of Meeting Minutes
MOTION: “To approve the minutes of September 9, 2021” by Comm’r Plache, 2nd Comm’r
Tessari. Passed 3-0.
Manifest
The manifest for September 10, 2021 was $116,327.51
The payroll manifest for September 10 was $274,036.27
Salaried Employee Timekeeping
At the request of the board, Coord. Nugent contacted payroll provider Checkmate about having salaried
employees use the time clock. Checkmate needs to do some programming but no anticipated issues. The
board agreed to the practice taking affect October 3. Comm’r Tessari suggested drafting a policy so
department heads can share the information with their employees.
Anti-Nepotism Policy
MOTION: “To reconsider the anti-nepotism policy” by Comm’r Plache, 2nd Comm’r
Tessari. Passed 3-0
The policy does not reflect the board’s intent that it is interdepartmental and no county-wide.
Hale’s Location
The board reviewed the January to August profit and loss report.
Treasurer Report
MOTION: “To allow the Treasurer to pursue tax-anticipation note borrowing for 2022”
by Comm’r Plache, 2nd Comm’r Tessari. Passed 3-0
Department Head Report – Register of Deeds Lisa Scott
The gross revenue is increased 47% over 2020. Staff is taking Covid precautions in the office and asking visitors
to continue to don masks. The board signed the application for changing the Deeds website address to
CarrollCountyNHDeeds.gov.
Non Public Session: On a motion by Comm’r Tessari, 2nd Comm’r Plache and a 3-0 roll call vote, the
commissioners voted to enter into nonpublic session under NH RSA 91-A:3, II (g) The board reconvened. 
September 9, 2021 Page 2 of 2 Board of Commissioners
Non Public Session:
MOTION: ‘To come out of non-public session and amend the previously voted subsection
from g to i, to seal the minutes of the session, and move into non-public session
under subsection b” by Comm’r Tessari, 2nd Comm’r Plache. Passed on roll call
vote 3-0
The board voted to reconvene and seal the minutes.
Securus Law Library
MOTION: “To approve the Securus Law Library contract and authorize Superintendent
Sean Eldridge to sign it” by Comm’r Plache, 2nd Comm’r Tessari. Passed 3-0
Commissioners Comment & Reports
Comm’r Plache reported that the commissioners wrote a letter to the Governor requesting that he oppose
vaccination mandates.
Non Public Session:
MOTION: To enter into non-public session under subsections L, I and C” by Comm’r
Tessari, 2nd Comm’r Plache. Passed on a roll call vote 3-0
The board reconvened and voted to seal the minutes of this session.
Minutes approved on ___September 16, 2021____