**MEETING DATE:** 09/23/2021
**TIME IN:** 09:00 
**OFFICIALS PRESENT:** Commissioners: Terry McCarthy; Matthew Plache: @09:20; Kim Tessari: @11:08; 
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1
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**AGENDA ITEM:** Call of Chair: Recess-Reconvene; 
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**SYNTAX:** Lack of quorum; Time out: 09:02; Time in: 09:20
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**SYNOPSIS:** [snu6tbg4hf2Lyjy89HD6X2LAID6lnjJM](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Comeau 
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**AGENDA ITEM:** Public comments 
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**SYNTAX:** Hon. Commissioner Babson; 2020 Annual Report document; Website availability; 2020 Audit document; Siemens Energy upgrade reporting; Bond payments; 
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**SYNOPSIS:** [hBKtIVHhkZ1ryoLMh7nxgwaafTE4RIFG](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $3,400,000.00; 
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**INTERACTIONS:** McCarthy; David L. Babson: (Zoom); 
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**ACTION ITEM:** Website upload: 2020 Annual report; 2020 Audit; Siemens energy savings report;
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**AGENDA ITEM:** Public comments; 
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**SYNTAX:** Ossipee Historic Society; Carroll County Courthouse; Courthouse square; Heating fuel; Building maintenance; Roof/Chimney repairs; Lost revenue report; 
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**SYNOPSIS:** [QawZfmBgZoBCd981USCmWHWDJRP5NxIj](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $12,000.00; 
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**INTERACTIONS:** McCarthy; Louis Sweeney; Joan Harrington; Plache; 
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**ACTION ITEM:** Ossipee Historical Society: Send revenue loss; Send list of needs report;
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**AGENDA ITEM:** Manifest 
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**SYNTAX:** 09/16/2021; Payroll; 09/24/2021; 
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**SYNOPSIS:** [iDi4zcdAonkDGI2WqTe7Si1lmjv0d6Td](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $269,637.12; $291,414.38; 
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**INTERACTIONS:** McCarthy; 
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**AGENDA ITEM:** Hale's Location business 
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**SYNTAX:** North Conway Water precinct invoice;  
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**SYNOPSIS:** [7GuDxDDyAIbkvgxlne2yisWvE9Y9eL1i](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $80,857.00
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**INTERACTIONS:** McCarthy; Costello; Seamans; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To sign: Check; Authorize Treasurer to sign; North Conway Water precinct; 
**SECOND:** McCarthy 
**DISCUSSION:**  Total invoice: $80,857.00 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 
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**AGENDA ITEM:** County Treasurer's activity report; 
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**SYNTAX:** Bank of New Hampshire; Tax Anticipation Note; TAN; Financial process timelines; Account reconciliations; Audit recommendations; 2020 Auditor: Bachelder Associates;
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**AUDIT HERE:** [https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/uploads/batchelder_associates_pc_for_2020.pdf](https://www.carrollcountynh.net/sites/g/files/vyhlif4216/f/uploads/batchelder_associates_pc_for_2020.pdf) 
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**SYNOPSIS:** [KhboE6I4WHxAnQGK1dvLvumLHzUBEpzw](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $17,000,000.00; 
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**INTERACTIONS:** McCarthy; Costello; Plache; 
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**AGENDA ITEM:** Department activity report; 
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**SYNTAX:** Mountain View Community nursing home; Covid-19 test results; Vaccinated-Unvaccinated; Rapid test; RCR test; Surgical mask use; Outbreak status; Compassionate care visitation process; Resident activities; N95; KN95; Mask cost; Covid-19 protocols; Mandatory vaccine; Loss of staffing; WMUR; Medical exemption; Moral exemption; Civil rights: Title 7; Moral beliefs; Exemption filing process; 9 open staffing positions; Admissions team; Halloween events; Therapy animals; Policy review; Union negotiations; Letter to Governor Sununo: Re: Loss of Nursing Home staff due to Covid-19 vaccine mandate; NH HHS CV-19 guidance; Infection control process; 
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**SYNOPSIS:** [I4s4ktDRTK8jggH48WMLBOwjoTDYmYDl](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Deidra Brown; Plache; 
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**AGENDA ITEM:** Department activity report; 
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**SYNTAX:** Registrar of Deeds; Request for proposals; Cybertron; (6) Dyno label printers; Leasing equipment versus owning equipment; (1) Large format printer copier scanner; Updated technical specifications; (2) Laser jet printers; (6) Fuji image scanners; (5) endorser machines; Network equipment; (1) Firewall; (1) Switcher; (7) Workstation (mini) computers; (8) Staff computers; (15) (7) Monitors; Servers; State contracted pricing; Keyboards; Mice; Cabling; Server RFP's; 
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**SYNOPSIS:** [5vB3QCWoBKbfAjVTYyh2yxFnUcc89xHr](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $30,000.00; 
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**INTERACTIONS:** McCarthy; Seamans; Lisa Scott; Jon Rich; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To authorize: Advertise 10 RFP's: Deeds computer equipment; (Details read into motion)
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent
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**AGENDA ITEM:** Department activity report; 
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**SYNTAX:** Human Resource; Employee medical insurance bid; Interlocal Trust; Allegiant; Teamsters; Wage study analysis; NH Association of Counties; NH Employment security; Entry level wage increases; Budget creation; Policy review; Juneteenth; 
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**SYNOPSIS:** [mSOLVvZegQAvQhZxJKfd2XVquT1n3Gis](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
_________________
**INTERACTIONS:** McCarthy; Chris Heroux; Plache; 
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**ACTION ITEM:** HR Recommendation analysis requested: Interlocal trust bid; Non union holiday calendar; State holiday calendar;  
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To adopt: State holiday calendar; 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 
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**AGENDA ITEM:** Call of Chair: Recess-Reconvene; 
________________
**SYNTAX:** Time out: 10:30; Time in: 11:08; Tessari Birthday; Sherman Farm event invitation; 
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**SYNOPSIS:** [N0lDfulQx2MmASuE9yE5kqNtbLM2fiAs](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; 
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**AGENDA ITEM:** Department activity report; 
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**SYNTAX:** Human Resource; Policy review; Anti nepotism policy; 
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**SYNOPSIS:** [iyFXfZIoWymw8Si0vZfpGhQ8duGKeHbJ](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
_________________
**FINANCIAL:** $000.00
_________________
**INTERACTIONS:** McCarthy; Heroux; 
________________
**MOTION:** 
__________________
**MOTIONER:** Plache
**MOTION DETAILS:**
To adopt: Anti Nepotism policy; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** Non public session; 
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**SYNTAX:** RSA 91-A:3 II (a); 
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**SYNOPSIS:** [9YTYNkoKAFtZnmz8lq8a3aM8lMzaFUy0](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
_________________
**FINANCIAL:** $000.00
_________________
**INTERACTIONS:** Plache; Tessari; McCarthy; 
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**MOTION:**
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**MOTIONER:** Tessari          
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**MOTION DETAILS:** To go into Non Public session: **TIME IN:** 11:12
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**SESSION #1** 09/23/2021 RSA 91-A:3 II (a) **STATUS:** See below; 
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The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
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**SECOND:** Plache       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Yes
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**MOTIONER:** Plache/ Tessari                      
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**MOTION DETAILS:** Non public out: 13:07; And seal session #1; 
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**SECOND:** Tessari         
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**PLACHE:** Yes  
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**MCCARTHY:**  Yes        
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**TESSARI:** Yes
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**MOTIONER:** Plache/ Tessari                     
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**MOTION DETAILS:**
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**SESSION #1** 09/23/2021 RSA 91-A:3 II (a) **STATUS:** Sealed 
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The dismissal, promotion, or compensation of any public employee or the disciplining of such employee, or the investigation of any charges against him or her, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted.
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**SECOND:** Tessari         
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**PLACHE:** Yes  
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**MCCARTHY:**  Yes    
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**TESSARI:** Yes 
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**AGENDA ITEM:** Policy adoption 
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**SYNTAX:** Time clock utilization- exempt salary employee 
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**SYNOPSIS:** [gAjX7lpzec8ZaWbItHlbZhWl6gJkMNCh](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
_________________
**FINANCIAL:** $000.00
_________________
**INTERACTIONS:** McCarthy; Plache; Tessari; 
________________
**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To adopt: Exempt employee time clock utilization policy; 
**SECOND:** Tessari  
**DISCUSSION:**  Seamans: Signatures;  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** Bid review 
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**SYNTAX:** DPW; New truck purchase; Water system truck; (2) bids; Grapponi; 2022 F350; Poly-caster sander; V Plow; Uplifter switch; 
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**SYNOPSIS:** [vywIb0eUFZCEGQJUCzkoMkKQBpsahx6d](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $48,212.00; $7,400.00; $7,542.00; $33,200.00; 
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**INTERACTIONS:** McCarthy; Will Dewitt; 
________________
**MOTION:** 
__________________
**MOTIONER:** Plache
**MOTION DETAILS:**
To accept: RFP; Grapponi; DPW: Water system truck purchase; F350; Capital reserve account; Treasurer check authorization; 
**SECOND:** Tessari  
**DISCUSSION:**  No  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** Department activity report:
________________
**SYNTAX:** DPW; New truck purchase; Flat bed truck; Undercoating; Truck maintenance; Water system upgrade grant research; 
_________________
**SYNOPSIS:** [emkWJCsCGycgchDt2VcjN2NwC7yHmxOf](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
_________________
**INTERACTIONS:** McCarthy; Dewitt; Plache; 
________________ 

**AGENDA ITEM:** Commission activity reports 
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**SYNTAX:** UNH Cooperative Extension liaison meeting; Commissioner Babson; Tamworth NH; Remick Park; Old Nursing Home Annex utilization; UNH Program space; American Recovery Plan Act; ARPA; Hospitality industry; Workforce support;  
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**SYNOPSIS:** [aV6Jja2iNXdbyFMSkml14Kp2itcpiVVe](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
_________________
**INTERACTIONS:** McCarthy; Tessari; Plache; 
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**AGENDA ITEM:** Adjournment 
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**SYNTAX:** Time out: 13:26
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**SYNOPSIS:** [lib8q8ZnQZLRCXjwuy27hx4GeD51fndb](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
_________________
**FINANCIAL:** $000.00
_________________
**INTERACTIONS:** McCarthy; Plache; Tessari; 
________________
**MOTION:**
__________________
**MOTIONER:** Plache   
**MOTION DETAILS:** 
To adjourn 
**TIME:** 13:26
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
_________ 

**OFFICIAL MINUTES:** 
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September 23, 2021 Page 1 of 3 Board of Commissioners
County of Carroll
Commissioner’s Meeting
Carroll County Administration Building
September 23, 2021
Present: Chairman Terry McCarthy, Vice-Chairman Matthew Plache, Clerk Kimberly Tessari, Lois
Sweeney and Joan Harrington (Ossipee Historical Society), MVC Administrator Deirdra
Brown, Treasurer Joe Costello, Register of Deeds Lisa Scott, IT Contractor Jon Rich
(Cybertron), HR Director Christopher Heroux, DPW Director Will DeWitte, Executive
Coordinator Mellisa Seamans, Ed Comeau (GovernmentOversite.com)
Call to Order at 9:00 a.m.
Meeting recessed due to lack of quorum. Reconvened at 9:20 a.m. with Chmn. McCarthy and Comm’r Plache
in attendance.
Pledge of Allegiance
Media Questions
None
Public Comment
Mr. Babson asked the status of the 2020 annual report and requested that it be uploaded to the County website.
Mr. Babson asked about the Siemens energy upgrade project. He would like to see the energy savings report
added to the County website if it has been created.
Ms. Sweeney and Ms. Harrington of Ossipee Historical Society attended to ask if the County has any
discretionary funds to assist with the care and maintenance of the historic Ossipee Courthouse. With no
fundraisers due to the pandemic they are short the funds needed for insurance and heating fuel. If there are no
funds available, Ms. Sweeney needs to know the procedure for giving the building back to the County.
[reference: Carroll County deed book 2392, page 0584 3/2/2005] Chmn. McCarthy asked Ms. Sweeney to
submit a written request to be considered at a future meeting.
Approval of Meeting Minutes
MOTION: “To approve the minutes of September 9, 2021” by Comm’r Plache, 2nd Comm’r
Tessari. Passed 3-0.
Manifest
The manifest for September 16, 2021 was $269,637.12
The payroll manifest for September 24 was $291,414.38
Hale’s Location
MOTION: “To authorize the treasurer to sign a check to North Conway Water Precinct
in the amount of $80,857” by Comm’r Plache, 2nd Chmn. McCarthy.
Treasurer Report
Treas. Costello has called Bank of New Hampshire to start the process of securing the 2022 tax anticipation
note in the amount of $17 million. Comm’r Plache inquired about changing the timeline for bank reconciliations
to be completed by the 15th of the following month and for the expense and revenue report to be provided to
the commissioners weekly. Treas. Costello noted short-staffing concern in the finance office. He suggests the
situation is much improved as the reports used to be delayed for months and months and are now available
monthly.
September 23, 2021 Page 2 of 3 Board of Commissioners
Department Head Report – MVC Administrator Deirdra Brown
Admn. Brown presented a written report (attached for the record).
Register of Deeds – Request for Proposals (Equipment)
MOTION: “To approve the requests for proposals presented by the register of deeds for
large format printer, laser printers, image scanners, label writers, laser printers,
receipt printers, network equipment, mini computers, staff computers,
monitors and to authorize the register to put out the RFPs for the server based
on specs she approves” by Comm’r Plache, 2nd Chmn. McCarthy. Passed 2-0
Bid Opening – Employee Health Insurance
Allegiant chooses not to bid due to ongoing Sheriff union negotiations. Healthtrust submitted a proposal last
Fall and told Dir. Heroux that proposal stands. The one bid received today is from Interlocal trust. Dir. Heroux
will review the proposals and return to a future meeting with a recommendation.
Wage Study
Dir. Heroux is working to update the 2020 study.
2022 Holiday Schedule
MOTION: “To adopt the 2022 Holiday Calendar to mirror the State court Holiday
Calendar” by Chmn. McCarthy, 2nd Comm’r Plache. Passed 2-0
The 2022 schedule for non-union employee paid holidays and County administrative offices will be closed:
January 3 New Year’s Day January 17 MLK, Jr./Civil Rights Day
February 21 President’s Day May 30 Memorial Day
July 4 Independence Day September 5 Labor Day
October 11 Columbus Day November 11 Veterans Day
November 24 Thanksgiving Day November 25 Day after Thanksgiving
December 24 Christmas Eve (observed) December 26 Christmas Day (observed)
+ Employee Birthday
13 paid holidays
Anti-Nepotism Policy
MOTION: “To adopt the Anti-Nepotism Policy” by Comm’r Plache, 2nd Comm’r Tessari.
Passed 3-0.
Non Public Session
MOTION: “To enter into non-public session under 91-A:3, II (a)” by Comm’r Tessari, 2nd
Comm’r Plache. Passed on a roll call vote 3-0
The board reconvened and voted to seal the minutes of this session.
Time Clock Utilization Policy
MOTION: “To adopt the Time Clock Utilization Policy” by Comm’r Tessari, 2nd Comm’r
Plache. Passed 3-0
Water Department Plow Truck
In response to a request for proposals, one bid was received and opened this meeting. Comm’r Plache
announced the Grappone bid of $48,212.
MOTION: Approve the suggestion of DPW Director DeWitte to approve the quote just
opened for the truck to come out of the capital reserve budget the 
September 23, 2021 Page 3 of 3 Board of Commissioners
commissioners are authorized to expend from and to authorize the treasure to
do so expeditiously” by Comm’r Tessari, 2nd Comm’r Plache. Passed 3-0
Dir. DeWitte will explore converting the truck to a flatbed and plans to have the truck undercoated each year.
He will get a trade-in price for the current truck.
Commissioners Comment & Reports
Comm’r Plache attended the UNH Cooperative Extension Advisory Board meeting. There is interest in having
access to the County facilities – cooking classes, meeting space, etc.
Minutes approved on ___September 30, 2021__