**MEETING DATE:** 10/07/2021
**TIME IN:** 09:07 
**OFFICIALS PRESENT:** Commissioners: Terry McCarthy; Matthew Plache; 
**OFFICIALS ABSENT:** Kim Tessari;
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1
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**AGENDA ITEM:** Additions 
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**SYNTAX:** I.T.; Cybertron; Jon Rich; Tessari: Court duties; 
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**SYNOPSIS:** [3cDMJ8bmAibqdkAfqWVIEmuV4YxIm44b](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Seamans; 
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**AGENDA ITEM:** Public comments: 
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**SYNTAX:** (Zoom:) CFO Position; 
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**SYNOPSIS:** [oUgIS3uHwn1Tk60Pf3SWQTEJrAMDsSJU](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Rep. Jonathan Smith; Plache; 
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**AGENDA ITEM:** Public minutes 
________________
**SYNTAX:** 09/30/2021; Hales Location: (Budget): Missing; 
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**SYNOPSIS:** [zpsWKyonZnPZQs3xMEnny578qFKfcV62](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Seamans; Plache; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: Public minutes; 
**DATE:** 09/30/2021; 
**CORRECTIONS:** Hales Location: (add budget)
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 
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**AGENDA ITEM:** Manifest totals 
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**SYNTAX:** 09/30/2021; Accounts payable; Payroll; 
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**SYNOPSIS:** [3OjpvSxb3u6lsGOIprL2ue0PmIGCQnrx](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $100,883.04; $270,063.84
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**INTERACTIONS:** McCarthy; 
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**AGENDA ITEM:** Expenditures- Revenue review:
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**SYNTAX:** Mountain View Community; MVC; Proshare; Dr. Marsh;   
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**SYNOPSIS:** [oj9Q3eBUbwgfYBqGotfQqye5fFC4WCwR](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $2,093,963.00; $1,195,000.00; $900,000.00; 
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**INTERACTIONS:** McCarthy; Plache; 
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**AGENDA ITEM:** Announcement: 
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**SYNTAX:** CFO Hiring; Bonnie: Batchelder Associates; 2020 Audit Contractor; 
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**SYNOPSIS:** [mpTRU01wJDNJt8n5g3FFtux6s8JGr2Ic](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; 
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**AGENDA ITEM:** Sheriff's Department activity report: 
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**SYNTAX:** Grant award; Requested signatures; MOA; Drug interdiction; Certificate of Authority; 
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**SYNOPSIS:** [5Qwjp8X26GIEeduVjweiOqKfNKBWnWCj](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Richardi; Plache; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To accept grant funding; Grant certificate of authority; 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 
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**SYNTAX:** Dispatcher hiring; Sheriff Deputy- House of Corrections; Sheriff's Deputy position; 11:30 Non public session; 
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**AGENDA ITEM:** Registrar activity report:  
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**SYNTAX:** Revenue; NH County revenue comparison; Budget revenue projection; Gross revenue; 2021 Budget preparation; RFP: Ricoh; Servers; Computer equipment; Budget process; Salary increase proposal; Contracted equipment services: ARPA funding; Cybersecurity upgrades; Land records management system; Expired contract; January 1, 2022; 01/01/2022; Remote office computer security; Delegation actions; Cyber security webinar; Government Accounting Office; Cyber security evaluation; 
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**SYNOPSIS:** [s7KIWlwCtBfgFfLSKj0R5IuW1nVMCWsR](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $1,076,145.46; $12,245,000.00; $000.00
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**INTERACTIONS:** McCarthy; Lisa Scott; Plache; 
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**MOTION:**
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**MOTIONER:** Plache           
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**MOTION DETAILS:** To go into Non Public session: **TIME IN:** 09:43
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**SESSION #1** 10/07/2021 RSA 91-A:3 II (b) **STATUS:** See below;
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**SESSION #2** 10/07/2021 RSA 91-A:3 II (c) **STATUS:** See below;  
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**SECOND:** McCarthy       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Absent
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__________ 
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**MOTIONER:** Plache                    
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**MOTION DETAILS:** To exit non public; Seal sessions #1; Session #2; TIME OUT: 10:02 
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**SESSION #1** 10/07/2021 RSA 91-A:3 II (b) **STATUS:** Sealed 
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**SESSION #2** 10/07/2021 RSA 91-A:3 II (c) **STATUS:** Sealed   
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**SECOND:** McCarthy          
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**PLACHE:** Yes  
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**MCCARTHY:**  Yes   
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**TESSARI:** Absent 
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**AGENDA ITEM:** Received bids: Deeds; 
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**SYNTAX:** Registrar of Deeds equipment; Topaz Engineering Supply Inc.; Large format printer/copier/scanner; ARC: Boston Massachusetts; Delivery/Installation fee; Sun Flower Lab; Storage; Power Station; Laser Jet printer; Spillers: Large Format Scanner/Printer/Copier; ARC: Qty: 2: Laser Jet printers; Computer: Run Computer Service: Rosland NY; TSI Technology; Servers; Monitors: QTY: 15; CDW: Burn Hills IL.; Monitors; Micro-Tech: Mini computers; PC Connection; Scanners; Label maker; Monitors; Laser Jet printers; Mini computers; Network equipment; NBM: Northern Business Machines; CDWG: Label maker; Multi function printer; Annual service agreement; Howard Technology Solutions; Network equipment; Image scanners; Laser Jet printers; Label maker; Power station; Monitors; Service Contract; Copy-Service agreement;  
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**SYNOPSIS:** [NgkIawt4eS6AMSYYBV0Iw1s9oQdBBY0O](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $10,495.00; $9,236.00; $295.00; $2,323.38; $15.00;  
$12,232.00; $2,232.40; $6,100.00; $7,700.00; $4,505.75; $5,634.58; 
$1,087.68; $14,500.00; 
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**INTERACTIONS:** McCarthy; Scott; Plache; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: Copier service agreement; 
**SECOND:** McCarthy 
**DISCUSSION:**  (2) units;  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 
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**AGENDA ITEM:** Hales Location Business
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**SYNTAX:** Administrators report distributed; Administrators compensation check; Signature authorization request; 
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**SYNOPSIS:** [2C4JfDzFNkf2eJGLFBQhP256j4LZPt5q](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
_________________
**INTERACTIONS:** McCarthy; Costello; Plache; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To pay Hales Location Administrators compensation; To authorize treasurer to sign check; Invoice; (needs clarification) 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 
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**AGENDA ITEM:** Treasurers activity report (County)
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**SYNTAX:** Expense- Revenue report; 08/2021; Unaudited; Adjustments; Two concern items; Federal Grant line; (RED); Delegation: Supplemental budget; Journal entry error; (Needs clarification): 7cH3uV; Tax anticipation note: TAN; Cash flow projection; TAN acquisition process;  
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**SYNOPSIS:** [2C4JfDzFNkf2eJGLFBQhP256j4LZPt5q](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** Costello; 
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**AGENDA ITEM:** Treasurers activity report
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**SYNTAX:** Treasurers budget; 4101; Deputy treasurer compensation increase; Bond refinancing; 08/2021 expense-revenue report public access document distribution; Payroll adjustments: Department heads; PRO SHARE revenue shortfall: Nine Hundred Thousand; Inflated proshare revenue projection; 
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**SYNOPSIS:** [He8UnzQ7x5aP6NPewnfGDU3nbrcEW3vz](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $250.00; $500.00; $900,000.00 est.; 
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**INTERACTIONS:** McCathy; Costello; Plache; Seamans; 
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**AGENDA ITEM:** Jail (HOC) Superintendent activity report: 
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**SYNTAX:** Pen distribution; Inmate census totals; Video visitation system; Trust Program graduations; Securus Law Library; Booking totals; Mask mandate; Staff vaccination status; Covid-19 testing; MAT program: Medically Assisted Treatment; Grant programs; Part time MAT part time case manager; MAT Success reporting; Northern Human Services; Faith based counseling; Covid-19 Rapid testing; Jail Covid-19 Protocols; Non public requested;  
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**SYNOPSIS:** [3YBKFn5NkdGCxh6kBsECwNxTCjGfhM3f](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** Sean Eldridge; McCarthy;  Plache; 
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**MOTION:**
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**MOTIONER:** Plache           
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**MOTION DETAILS:** To go into Non Public session: **TIME IN:** 10:40
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**SESSION #3** 10/07/2021 RSA 91-A:3 II (a) **STATUS:** See below;
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**SESSION #4** 10/07/2021 RSA 91-A:3 II (b) **STATUS:** See below;  
________________
**SECOND:** McCarthy       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Absent
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__________ 
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**MOTIONER:** Plache                    
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**MOTION DETAILS:** To exit non public; Seal sessions #3; Session #4;
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**TIME OUT:** 11:05  

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**SESSION #3** 10/07/2021 RSA 91-A:3 II (a) **STATUS:** Sealed 
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**SESSION #4** 10/07/2021 RSA 91-A:3 II (b) **STATUS:** Sealed 
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**SECOND:** McCarthy          
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**PLACHE:** Yes  
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**MCCARTHY:**  Yes   
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**TESSARI:** Absent 
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**AGENDA ITEM:** Human Resource activity report: 
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**SYNTAX:** HR Budget; 4103; Retirement; Recruitment retention fund; Employee retention; Criminal background checks; Education/Conference; Primex risk management summit; Professional certifications; Society for Resource Management; Budget process; Personnel schedules; 4% HR Budget increase; NH Association of Counties awards; Edna McKenna public service award; Roman _______: Corporate citizen award; 
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**SYNOPSIS:** [qJ8kysViEhhYxbWQ5SnCVgQT9pPRgp3L](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Chris Heroux; 
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**AGENDA ITEM:** Non public session: 
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**SYNTAX:** RSA 91-A:3 II (c); (Tamworth Selectmen: Roberts; Mason; Streeter) Sheriff: Richardi; 
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**SYNOPSIS:** [ePBw6s9giHMPjTJ7448QrKRfaooJig8m](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
_________________
**FINANCIAL:** $000.00
_________________
**INTERACTIONS:** McCarthy; Plache; Seamans; 
________________
**MOTION:**
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**MOTIONER:** Plache           
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**MOTION DETAILS:** To go into Non Public session: **TIME IN:** 11:23
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**SESSION #5** 10/07/2021 RSA 91-A:3 II (c) **STATUS:** See below;
________________
**SECOND:** McCarthy       
_________________
**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Absent
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__________ 
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**MOTIONER:** Plache                    
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**MOTION DETAILS:** To exit non public; Seal sessions #5; 
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**TIME OUT:** 12:28  

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**SESSION #5** 10/07/2021 RSA 91-A:3 II (c) **STATUS:** Sealed 
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**SECOND:** McCarthy          
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**PLACHE:** Yes  
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**MCCARTHY:**  Yes   
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**TESSARI:** Absent 
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**AGENDA ITEM:** Adjournment 
________________
**SYNTAX:** Time out: 12:28
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**SYNOPSIS:** [wV8cMKC9WnEzFomx53FeB4ef4ignwDTM](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
_________________
**FINANCIAL:** $000.00
_________________
**INTERACTIONS:** Plache; McCarthy; 
________________
**MOTION:** 
__________________
**MOTIONER:** Plache
**MOTION DETAILS:**
To adjourn: 
**TIME OUT:** 12:28 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 
_______________

**OFFFICIAL MINUTES:** 
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October 7, 2021 Page 1 of 2 Board of Commissioners
County of Carroll
Commissioner’s Meeting
Carroll County Administration Building
October 7, 2021
Present: Chairman Terry McCarthy, Vice-Chairman Matthew Plache, Treasurer Joe Costello, Executive
Coordinator Mellisa Seamans, CCHOC Superintendent Sean Eldridge, Register Lisa Scott, HR
Director Christopher Heroux, Representative Jonathan Smith, Ed Comeau
(GovernmentOversite.com)
Absent (Excused): Clerk Kimberly Tessari
Call to Order at 9:07 a.m.
Meeting recessed due to lack of quorum. Reconvened at 9:20 a.m. with Chmn. McCarthy and Comm’r Plache
in attendance.
Pledge of Allegiance
Public Comment
Rep. Smith thanked the board for hiring the auditor to be the contracted CFO, a move he called “brilliant”.
Approval of Meeting Minutes
MOTION: “To approve the minutes of September 30, 2021” by Comm’r Plache, 2nd
Comm’r McCarthy. Passed 2-0.
Manifest
The manifest for September 30, 2021 was $100,883.04
The payroll manifest for October 8 was $270,063.84
Chief Financial Officer
Chmn. McCarthy announced that the commissioners have contracted with Bonnie Batchelder of Batchelder
Associates, PC to serve as Carroll County CFO. Comm’r Plache noted that the County’s financial issues date
back more than a decade and that this will make a big difference. The latest audit pointed out exactly where the
issues are and Ms. Batchelder was hired to correct these issues.
Substance Abuse Grant
MOTION: “To accept the grant money and execute the certificate of authority so the
sheriff can accept the proceeds throughout the year and file the requisite
forms” by Comm’r Plache, 2nd Chmn. McCarthy.
Registry of Deeds
Reg. Scott presented the End-September revenue reports. The commissioners opened 13 bids received in
response to the 11 requests for proposals put out for purchasing IT hardware. Reg. Scott was given the bids to
review and the authority to make the purchase decisions without further approval of the Board. All bids were
scanned and are available for public review.
Reg. Scott asked for guidance on the 2022 salary lines as she prepares her budget. Another unknown is if the
commissioners will allow use of ARPA funds for the records management system or if she should include in
her 2022 budget.
October 7, 2021 Page 2 of 2 Board of Commissioners
Twin Rivers Service Contract
MOTION: “To approve the Twin Rivers Service contract” by Comm’r Plache, 2nd Chmn.
McCarthy. Passed 2-0
Hales Location
MOTION: “To authorize the treasurer to sign the check payable to Denise Leighton for
her monthly stipend” by Comm’r Plache, 2nd Chmn. McCarthy. Passed 2-0.
Treasurer Report
Treas. Costello noted the August 31 budget versus actual reports are in order. Comm’r Plache would like to see
the month-end reports released sooner than the end of the following month.
2022 Budget Presentations
4101 Treasurer
Treas. Costello presented a proposed budget of $10,949.
4103 Human Resources
Dir. Heroux presented a proposed budget of $196,126.88. Comm’r Plache asked about the education and
conference line and encouraged Dir. Heroux to seek out the training opportunities. There is funding in the line
for the NHAC and Primex conferences as well as professional certification costs for Dir. Heroux and the HR
Generalist.
Department Head Report – CCHOC Superintendent Sean Eldridge
Supt. Eldridge presented his department head report in writing. (Attached) About half of the staff are fully
vaccinated. Inmates are offered the vaccine on intake but most do not accept.
Non Public Session
MOTION: “To enter into non-public session under 91-A:3, II (a) and (c)” by Comm’r
Plache, 2nd Chmn. McCarthy. Passed on a roll call vote 2-0
The board reconvened and passed a motion to seal the non-public meeting minutes.
Non Public Session
MOTION: “To enter into non-public session under 91-A:3, II (c)” by Comm’r Plache, 2nd
Chmn. McCarthy. Passed on a roll call vote 2-0
The board reconvened and passed a motion to seal the non-public meeting minutes.
Adjourned at 12:28 p.m.
Minutes approved on ____10/14/21________________