**MEETING DATE:** 11/05/2021
**TIME IN:** 09:05 
**OFFICIALS PRESENT:** Commissioners: Terry McCarthy@09:00; Matthew Plache@09:10; Kim Tessari@9:07 
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1
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**AGENDA ITEM:** Additions: 
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**SYNTAX:** Deeds Registrar; NH Association of Counties Conference; Lisa Scott: Registrar of the Year 2021; County Cup; Terry McCarthy: Commissioner of the Year 2021; 
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**SYNOPSIS:** [X2eAqv6CAGe6M2RTJkcXKMoDyHgChRQt](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** Department activity report: 
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**SYNTAX:** **Registrar of Deeds:** Lisa Scott; Land records management program; RFP; Office Equipment; Bids; Supply chain delays; Laser printers; Dyno labels; Network switch; Receipt printer; Amazon; Lease versus owned; 
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**SYNOPSIS:** [X2eAqv6CAGe6M2RTJkcXKMoDyHgChRQt](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To authorize: Registrar; To search; Available equipment; Supply chain delays; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** Department activity report: 
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**SYNTAX:** **Registrar of Deeds:** Deed book restoration progress report; Flat file system; RFP; 
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**SYNOPSIS:** [X2eAqv6CAGe6M2RTJkcXKMoDyHgChRQt](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** Public comments: 
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**SYNTAX:** **Tessari:** Daymond Steer: Conway Daily Sun attendance; Awards; Registrar Scott; Commissioner McCarthy; **Comeau:** Lack of details when motions are made; 
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**SYNOPSIS:** [urF8bpr8Dh5GSUhvWiWwQ7Mm49Su9Zyi](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** Public minutes: 
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**SYNTAX:** Date: 10/28/2021
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**SYNOPSIS:** [9f7zyAuEE37gRf82LLNXXJnhbp4RsfpA](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Plache 
**MOTION DETAILS:**
To approve: Public minutes; 
**DATE:** 10/28/2021
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Absent 
**TESSARI:** Yes
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**AGENDA ITEM:** Manifests: 
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**SYNTAX:** Accounts payable: 10/29/2021 $668,625.88; Payroll: $288,840.35; 
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**SYNOPSIS:** [TqzSkVG92CDhkw2ESSDK2XRi2mzZvXnV](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** Department activity report: 
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**SYNTAX:** **Hales Location:** Report distributed; Checks: Fryeburg Academy; Denise Leighton: Check: $1,500.00; Tuition; 
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**SYNOPSIS:** [mpgj3RUvxX2sjuk7pKjA9MDqcsE84LA4](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To authorize: Treasurer; Costello; Signature; Checks presented; Hales Location Administrator compensation; Check: 2607 $1,050.00; Fryeburg Academy: Check: 2608: $17,900.00;
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**SYNTAX:** **Hales Location:** Broadband Communication District appointments; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To appoint: Bill Houk; Ben Claus; Hales Location Broadband Communication District members: 
**SECOND:** xxx 
**DISCUSSION:**  No 
**MCCARTHY:** xxx 
**PLACHE:** xxx
**TESSARI:** xxx
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**SYNTAX:** **Hales budget review:** No report; 
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**AGENDA ITEM:** Department activity report: 
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**SYNTAX:** **County Treasurer:** Costello: 09/2021 Bank reconciliations not available; Tax Anticipation Note progress; Cash flow projection report; 
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**SYNOPSIS:** [GgoC7Cu2Ymoi45NvkMcoPXjFCpVRUS32](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** Board/Commission activity report: 
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**SYNTAX:** **Union Collective bargaining agreement;** CBA; Contract changes; Seamans; Heroux; Non public session request; Employee evaluation schedule; 
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**SYNOPSIS:** [UESUNw2tM8GLnofsJwdzVR3bXXE6Y9PN](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** Non public session: #1; #2; #3; 
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**SYNTAX:** RSA 91-A:3 II (b) (c); Security: (i) 
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**SYNOPSIS:** [Nc52q6jAqRp8Wn8hyvYfAZgSpa8hdWAJ](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:**
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**MOTIONER:** Tessari            
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**MOTION DETAILS:** To go into Non Public session: 
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**TIME IN:** 09:33
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**SESSION #1** 11/05/2021 RSA 91-A:3 II (b) **STATUS:** Reference non public out: 
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**SESSION #2** 11/05/2021 RSA 91-A:3 II (c) **STATUS:** Reference non public out: 
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**SESSION #3** 11/05/2021 RSA 91-A:3 II (i) **STATUS:** Reference non public out: 
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**SECOND:** Plache       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Yes
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**MOTIONER:** Plache                     
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**MOTION DETAILS:** To exit non public; Seal sessions #1; #2; #3;  
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**TIME OUT:** 11:08  
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**SESSION #1** 11/05/2021 RSA 91-A:3 II (b) **STATUS:** Sealed: 2/3
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**SESSION #2** 11/05/2021 RSA 91-A:3 II (c) **STATUS:** Sealed 2/3 
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**SESSION #3** 11/05/2021 RSA 91-A:3 II (i) **STATUS:** Sealed: 2/3
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**SECOND:** Tessari           
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**PLACHE:** Yes  
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**MCCARTHY:**  Yes   
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**TESSARI:** Yes  
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**AGENDA ITEM:** Department activity reports: (Budgets)
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**SYNTAX:** **Facilities Manager:** Bob Murray; Uniform expenses; Electric; Meter reading process; Siemens Energy upgrade; Propane expenses; Septic pumping; Travel; Vehicle maintenance; Generator expense; Care of Grounds; Pavement repairs; New equipment; Cost comparison process; Open positions; Health insurance; Capital expenses; Admin. Building chairs; Carpeting; Annex: Boiler room door replacement; Ceiling patient lifts; New Steam cleaners; Oxygen generators; Lighting control upgrade; 
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**SYNOPSIS:** [Lrt9NUCZbz2eQeeU7g7EDDYS6tgmskv4](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** Department activity report: (Budget)
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**SYNTAX:** **Mountain View Community:** Deirdre Brown; Paula Coats; Overtime; Salary/Administration; Social Security; Medical Insurance; Retirement; Workmans Comp.; Unemployment; Dental; Education Conferences; Specialized training; Auditing; Other fees and Services; Office supplies; Dues/Licenses; Postage; MQUIP; Advertising; Telephone; Copier; New equipment; Annual raises; **Dietary;** CBA; Social security; Medical insurance; Unemployment taxes; Dental insurance; Training; Medicare expenses; Nutrition; Due/Licenses; Food; Uniform expenses; Equipment maintenance; Dishwasher; Lease versus owning; Bulk protein purchases; **Nursing:** Overtime; Staffing shortages; LNA/MNA Salaries; Social Security; Medical insurance; Retirement; Unemployment taxes; Dental insurance; Education Conferences; Medicare expenses; Agency staffing; Fees and services; Office supplies; Postage; Office Supplies; **Pharmacy/Skilled:** Credit; Uniform expenses; Equipment repairs; **Physical therapy/PC Skilled;** Equipment maintenance repair; **Recreation/Therapy:** Salaries; CBA; Social Security; Medical insurance; Retirement; Unemployment taxes; Dental insurance; Education Conferences; General supplies; Entertainment; Relius training program; In house LNA Training; MNA Training; Annex use; **Social services:** Salaries; Social Security; Medical insurance; Retirement; Dental; Unemployment taxes; Medicare expenses; Office supplies; Postage; New equipment; **Special services:** 6.9% Increase; Generic use; Purchasing; **Revenue:** Private pay increase; Skilled residents; Jail meal income; CAFE Access; Federal Mandatory vaccination; Waiver/Exemption enforcement; Vaccinations; Vaccine policy creation; Covid-19 Testing requirement; 
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**SYNOPSIS:** [d8xUHGV8jr8vmhUSDBReCS9aYT5h2Rmd](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** Department activity report: (Commission)
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**SYNTAX:** Commissioners budget; Annual report; Non profit grant application review process; County of Cheshire; Public hearing schedule; Annex architect; Tom Fallon; American Rescue Plan Act: ARPA Federal Grant funding application posting; Website/Newspapers; 
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**SYNOPSIS:** [TFRgkJYK6Y932EbCHnbupKcZFn54XTrS](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: Advertising/Posting; ARPA Funding; Website/Area newspapers: Conway Daily Sun; Granite State News; 
**SECOND:** Tessari;  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**SYNTAX:** ARPA Funding: County of Rockingham; Building project; Community facility; Annex renovations; 
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**AGENDA ITEM:** Department activity report: (Deeds)
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**SYNTAX:** Flat file system; RFP; 
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**SYNOPSIS:** [RwC3ZtaaG9HY38hsGL4F7F9bkcvNcuCR](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: RFP; 35 Steel; Flat file system; Registrar of Deeds; 
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** Recess/Reconvene; 
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**SYNTAX:** Time out: 12:14 Time in: 12:21
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**SYNOPSIS:** [QAd5b3yKLR6gmJvZPVKJnwAD3i7Jxteq](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** Non public session: #4; #5 
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**SYNTAX:** RSA 91-A:3 II (c) (e);  
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**SYNOPSIS:** [Nc52q6jAqRp8Wn8hyvYfAZgSpa8hdWAJ](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:**
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**MOTIONER:** Tessari            
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**MOTION DETAILS:** To go into Non Public session: 
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**TIME IN:** 12:21
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**SESSION #4** 11/05/2021 RSA 91-A:3 II (c) **STATUS:** Reference non public out: 
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**SESSION #5** 11/05/2021 RSA 91-A:3 II (e) **STATUS:** Reference non public out: 
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**SECOND:** Plache       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Yes
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**MOTIONER:** Plache                     
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**MOTION DETAILS:** To exit non public; Seal sessions #4; #5;   
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**TIME OUT:** 13:25  
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**SESSION #4** 11/05/2021 RSA 91-A:3 II (c) **STATUS:** Sealed 2/3 
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**SESSION #5** 11/05/2021 RSA 91-A:3 II (e) **STATUS:** Sealed 2/3
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**SECOND:** Tessari           
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**PLACHE:** Yes  
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**MCCARTHY:**  Yes   
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**TESSARI:** Yes  
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**AGENDA ITEM:** Adjournment: 
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**SYNTAX:** Time out: 13:27
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**SYNOPSIS:** [NZCZCvEJH3Cfr7m4XMSDTwtYhCNqegY5](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To adjourn; 
**TIME OUT:** 13:27
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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