**MEETING DATE:** 05/12/2022
**TIME IN:** 09:05 
**OFFICIALS PRESENT:** Commissioners: Matthew Plache; Terry McCarthy; Kim Tessari 
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1
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**AGENDA ITEM:** DEPARTMENT REPORT:  
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**AGENDA DETAIL:** Finance: 
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**SYNTAX:** Manifest report:      
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**DATE:** 04/29/2022
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**ACCOUNTS PAYABLE:** $690,473.40
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**PAYROLL:** $310,303.19       
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**SYNOPSIS:** [8UCRV7iq2q9kEZtuotHqjnYL7PEMurR6](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** DEPARTMENT REPORT:  
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**AGENDA DETAIL:** Finance: 
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**SYNTAX:** Manifest report:      
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**DATE:** 05/06/2022
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**ACCOUNTS PAYABLE:** $147,346.51
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**PAYROLL:** $262,739.25       
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**SYNOPSIS:** [FC6MH5bG6662ybhPH9AhtwFsZXqw8AM4](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** BOARD ACTIONS: 
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**AGENDA DETAILS:** Review public minute draft:  
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**SYNTAX:** 04/28/2022;    
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**SYNOPSIS:** [w8PcXe23QXA47bZogXk4yipJ9N7sX43S](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Plache   
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**MOTION DETAILS:**
APPROVE: Public minutes;
**SECOND:** Tessari     
**DATE:** 04/28/2022
**DISCUSSION:**  xx
**CORRECTIONS:** xx 
**MCCARTHY:** Abstain    
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** DEPARTMENT REPORT:         
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**AGENDA DETAIL:** DPW:                          
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**SYNTAX:** Dewitt: Lawn tractor; Rider lawn mower; (2) Received bids; Seasonal lawn care; General grounds maintenance; Hay production; John Deer: ((1): X590: $6,138.47+ Mower deck:+ $1,079.00: $7,217.47); 
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**SYNTAX:** ((2): John Deer X570: Mower deck included: $6,799.00); ((1) X570: Mower deck included: $5,799.64.00; Direct solicitation; RFP History; Carbureted; Fuel injected; Manual steering; Power steering; 
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**SYNTAX:** Fuel injection; Replacement intent; $7,350.00 budgeted; X590 DPW Recommendation; X335;    
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**SYNOPSIS:** [jgwoJ2oFnZuGRyv7HYU6dXLQazBjbYaT](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Plache     
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**MOTION DETAILS:**
ACCEPT: Lawn Tractor bid; X590: $7,217.47
**SECOND:** Tessari       
**DISCUSSION:**  DPW: Recommended; 
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** DEPARTMENT REPORT:         
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**AGENDA DETAIL:** Water:                          
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**SYNTAX:** Dewitte: In house work proposal: (Hydrants): Underwood Engineering; Water system analysis/upgrade; Hydrant replacements; (12) Hydrants; Everett J. Prescott: EJ Prescott (EJP); Hydrant cost estimate: $2,700.00 x (12): $32,400.00; Installation cost estimate: $1,000.00 per hydrant;   
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**SYNTAX:** Dewitte: In house work proposal: (Water meters): Water meter freeze plates; Water meter replacements; Water Department billing; Radio read hardware/software; Commercial water meter installation cost estimate: $7,200.00; Water meter horns; Back flow device; (48-50) Water  meters; (5) Commercial water meters; 
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**SYNTAX:** Underwood Engineering: Construction phase; Water customers: Water system upgrade notification; Annual water system Consumer Confidence Report CCR; Engineering Service Request: (ESR2); (ESR3);  
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**DATA LINK:** [https://www.ejprescott.com/](https://www.ejprescott.com/)  
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**SYNOPSIS:** [JL8MmVaJGTieffTDsnKv9ZiFwf8BUVrP](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**AGENDA ITEM:** DEPARTMENT REPORT:         
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**AGENDA DETAIL:** Facilities:                          
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**SYNTAX:** Murray: RFP Creation: Boiler replacement; Boiler relocation; County vendor list: Energy New England (ENE); Siemens Corp.; Bid waiver/Direct solicitation; ENE Maintenance contract; American Recovery Plan Act ARPA Grant/Funding reporting requirements; ARPA Bidding requirements;     
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**SYNTAX:** Murray: RFP Creation: JP Pest Control Services; 3 year contract extension; 3 separate agreement documents;   
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**SYNTAX:** Murray: Nursing Home Annex renovation ; Siemens Energy Corp.; Letter of intent request; Engineering design project cost: $50,000.00; Services contract;
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**SYNTAX:** Murray: Energy New England ENE Boiler maintenance contract extension; ENE Bidding history; HVAC; Boiler maintenance; Year 2, 3, Not formally     
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**DATA LINK:** [https://ene.org/](https://ene.org/)
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**DATA LINK:** [https://www.siemens-energy.com/us/en.html](https://www.siemens-energy.com/us/en.html)
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**DATA LINK:** [https://www.jppestservices.com/](https://www.jppestservices.com/)
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**SYNOPSIS:** [K32bNBhiVWrUzYXJ5nC3htQzfLEjb82W](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Plache     
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**MOTION DETAILS:**
ACCEPT: Bid proposal; JP Pest Services; 3 year extension; 1% Increase 2nd 3rd year; Nursing Home; Nursing Home Annex; County Jail; Signature authorization: Murray; 
**SECOND:** Tessari       
**DISCUSSION:**  xx
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** BOARD ACTIONS: 
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**AGENDA DETAIL:** Recess/Reconvene:       
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**SYNTAX:**  McCarthy: Time out: 09:53; Time in: 10:07;                      
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**SYNOPSIS:** [Wr5hP5T2YAAdoukrwkufaCLdRzBuzwPe](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**MOTION:** 
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**MOTIONER:** Plache     
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**MOTION DETAILS:**
APPROVE: Siemens Energy Corp; Annex engineering design; $50,000.00;  Murray: Signature authorization;  
**SECOND:** Tessari       
**DISCUSSION:**  xx
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**MOTION:** 
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**MOTIONER:** Plache     
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**MOTION DETAILS:**
APPROVE: Extending ENE HVAC Service maintenance contract years 2 and 3; Murray: Signature authorization; 
**SECOND:** Tessari       
**DISCUSSION:**  xx
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** DEPARTMENT REPORT:         
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**AGENDA DETAIL:** Sherriff:                          
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**SYNTAX:** White Lake State Park patrol detail agreement; 68 Hours/17 Dates; 2022; Sheriff Department staffing shortage; 07/2022; 08/2022; Item held;      
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**SYNOPSIS:** [HKqKaPvNN5PzRV79NtFhRWTqpKe7PPxK](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**AGENDA ITEM:** VISTOR REPORT:          
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**AGENDA DETAIL:** Whitehorse Recovery Center:                           
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**SYNTAX:** Monthly report; 05/2022; Budget expenditure total: $140,000.00; 
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**DATA LINK:** [https://whitehorserecovery.org/](https://whitehorserecovery.org/)        
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**SYNOPSIS:** [HKqKaPvNN5PzRV79NtFhRWTqpKe7PPxK](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**AGENDA ITEM:** BOARD ACTIONS:  
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**AGENDA DETAIL:** Consider: Line item transfer: 
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**SYNTAX:** Department request: County Attorney; Victim Witness grant; Telephone; 2022-003; 2022-004; Item Held;  
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**SYNOPSIS:** [gYQzjgESLyoFNuA58RySDa2pwTPpjsrC](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** DEPARTMENT REPORT:          
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**AGENDA DETAIL:** Human Resources:                            
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**SYNTAX:** Linda Matchette; Sick leave bank form approval request; Sick leave bank policy; Sick leave bank Committee formation appointment recommendations; Pam Berlind (Deeds); Laura Morse (Finance);
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**SYNTAX:** Redacting employee name; Requested NP: RSA 91-A:3 II (a); Authorization request: New Hampshire employment security;
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**SYNTAX:** Event proposal: Job Fair; 06/18/2022 10:00-14:00 95 Water Village Road Ossipee NH County Administration Building; Tents; Sheriffs Department; Mountain View Community Nursing Home;
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**SYNTAX:** Job Fair announcements; Job Fair postings; Job Fair advertising; Budget expenditure line: HR Advertising; Open enrollment; Employee handbook revisions; Crystal Sawyer: Carroll County Adult Education; Whitehorse Recovery Center; LNA Walk in applicant;     
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**SYNOPSIS:** [Vw6gRtbTgrxQ6Lqcoopr65sgCV9qcTb7](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Plache     
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**MOTION DETAILS:**
APPOINT: Pam Berlind; Laura Morse; Sick leave bank Committee; Evaluation Committee; 
**SECOND:** Tessari       
**DISCUSSION:**  Applicant anonymity; Remove applicant/employee name from request form; 
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**MOTION:** 
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**MOTIONER:** Plache     
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**MOTION DETAILS:**
APPROVE: Access authorization: Human Resource Director: Linda Matchette; New Hampshire Employment Security designee; Carroll County NH; 
**SECOND:** Tessari       
**DISCUSSION:**  NH Association of Counties contact; 
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** BOARD ACTIONS:  
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**AGENDA DETAILS:**  Non public session:      
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**SYNTAX:** RSA 91-A:3 II (a)
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**DATA LINK:** [https://www.gencourt.state.nh.us/rsa/html/vi/91-a/91-a-mrg.htm](https://www.gencourt.state.nh.us/rsa/html/vi/91-a/91-a-mrg.htm)        
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**SYNOPSIS:** [S7ocaYAputLqkM2o8yY7mMEWCSXaxmyn](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Tessari            
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**MOTION DETAILS:** (ENTER INTO) Non public sessions: 
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**SESSION #1** 05/12/2022 RSA 91-A:3 II (a) **STATUS:** xx
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**SECOND:** Plache        
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**DISCUSSION:** None
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**PLACHE:** Yes 
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**MCCARTHY:**  Yes        
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**TESSARI:** Yes
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**TIME IN:** 10:37
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**MOTION:**                     
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**MOTIONER:** Plache   
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**MOTION DETAILS:** (EXIT) Non public sessions; Seal minutes;          
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**SESSION #1** 05/12/2022 RSA 91-A:3 II (a) **STATUS:** S
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**SECOND:** Tessari                  
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**DISCUSSION:** xx
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**PLACHE:** Yes   
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**MCCARTHY:**  Yes       
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**TESSARI:** Yes   
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**TIME OUT:** 11:48 
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:          
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**AGENDA DETAIL:** Consider: Contract:                            
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**SYNTAX:** Held item: 00:57:09; Sheriffs Department; White Lake State Park patrol detail agreement; 68 Hours/17 Dates; 2022; 07/2022- 08/2022;
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**DATA LINK:** [https://www.nhstateparks.org/visit/state-parks/white-lake-state-park](https://www.nhstateparks.org/visit/state-parks/white-lake-state-park)     
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**SYNOPSIS:** [M7Z8JLKmoh24Zzz2saVDjrJybRQNcVwT](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Plache     
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**MOTION DETAILS:**
APPROVE: Contract/Agreement; Carroll County NH Sheriff/NH Department of Natural and Cultural resources; White Lake State Park patrol detail agreement; 68 Hours/17 Dates; 2022; 07/2022- 08/2022; $4,760.00; Signature authorization: Chair McCarthy; 
**SECOND:** Tessari       
**DISCUSSION:**  xx
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** DEPARTMENT REPORT:          
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**AGENDA DETAIL:** Treasurer:                             
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**SYNTAX:** Costello: Hales Location Tax Collectors warrant signature request; Hales Location Tax Collector bonding; Denise Leighton contractor converted to County employee;
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**SYNTAX:** Check Signature/Authorization request: NH Tax Collectors Association: $20.00; Denise Leighton: $67.86 Mileage; (2021 Property tax equalization form; Form contents read into record); Profit/Loss Document availability; NHDRA: Steve Hamilton;
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**SYNTAX:** NH Bureau Tax/Land Appeals NHBTLA; NH Department of Revenue Administration;   
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**SYNOPSIS:** [kpDaKhShGWfiBL9LRnV3EC8PeW8sSn8E](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Plache     
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**MOTION DETAILS:**
APPROVE: Sign as Hales Location Selectmen; Hales Location Tax Collectors warrant; 
**SECOND:** Tessari       
**DISCUSSION:**  xx
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**MOTION:** 
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**MOTIONER:** Plache     
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**MOTION DETAILS:**
APPROVE: Check Signature/Authorization: NH Tax Collectors Association: $20.00; Denise Leighton: $67.86 Mileage; Signature authorization: Joe Costello; 
**SECOND:** Tessari       
**DISCUSSION:**  Tessari: NH TPA invoice; 
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**MOTION:** 
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**MOTIONER:** Tessari      
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**MOTION DETAILS:**
APPROVE: Hales Location: 2021 Property tax equalization form; Municipal Assessment Certificate; NHDRA;  
**SECOND:** Plache       
**DISCUSSION:**  xx
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** DEPARTMENT REPORT:           
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**AGENDA DETAIL:** Treasurer:                             
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**SYNTAX:** Tax Anticipated Note (TAN) Borrowing; CFO: Consultation;   
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**SYNOPSIS:** [ehdCMm4tJuk34WWLidu2MXozQZEqzpEE](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**AGENDA ITEM:** BOARD ACTIONS:            
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**AGENDA DETAIL:** Release: Non public minutes:                              
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**SYNTAX:** Date: Session #2: 04/28/2022 RSA 91-A:3 II (c);   
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**SYNOPSIS:** [2cKd8Uon8sLxNVtFs74uqUDx4ZqLfW7C](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Tessari      
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**MOTION DETAILS:**
APPROVE: Unsealing; Releasing to the public; Session #2: 04/28/2022 RSA 91-A:3 II (c);
**SECOND:** Plache       
**DISCUSSION:**  xx
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** BOARD ACTIONS:            
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**AGENDA DETAIL:** Consider: Non public minutes:                              
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**SYNTAX:** Approve draft NP Minutes; Date: 04/28/2022 Session #1; Remain sealed;   
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**SYNOPSIS:** [AmajZEP9Nv4KsHe99fCGTbtEAYSjWKSx](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Tessari      
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**MOTION DETAILS:**
APPROVE: Draft non public minutes; Session #1: 04/28/2022 RSA 91-A:3 II (a); Minutes are to remain sealed; 
**SECOND:** Plache       
**DISCUSSION:**  xx
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** BOARD ACTIONS: 
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**AGENDA DETAIL:** Recess:       
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**SYNTAX:**  McCarthy: Time out: 12:00; Date Certain: Delegation meeting: 05/18/2022 13:00;                      
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**SYNOPSIS:** [RXZGTFxZakEx25RBkn5L4kLqV69xd5Rx](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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