**MEETING DATE:** 09/21/2022
**TIME IN:** 08:08
**OFFICIALS PRESENT:** Commissioners: Terry McCarthy; Kim Tessari; Matthew Plache;
**OFFICIALS ELECTRONIC:** xx
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS: 
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**AGENDA DETAILS:** Review public minute draft:  
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**SYNTAX:** 09/08/2022; 08/25/2022;       
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**SYNOPSIS:** [txnKgBRoie28Xkbilvlh6J1eetoKp3la](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Plache    
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**MOTION DETAILS:**
APPROVE: Public minutes;
**SECOND:** Tessari/McCarthy 
**DATE:** 09/08/2022
**DATE:** 08/25/2022
**DISCUSSION:** 08/25/2022; Travel reimbursement policy;  
**CORRECTIONS:** xx 
**MCCARTHY:** Yes    
**PLACHE:** Yes
**TESSARI:** Yes
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**NOTE:** Motion combined: 09/08/2022; 08/25/2022; 
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**AGENDA ITEM:** DEPARTMENT REPORT:                  
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**AGENDA DETAIL:** Registrar:                                                                 
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**SYNTAX:** Lisa Scott; ARPA funded project completion; AIT LLC; Website hosting; NH Department of IT; Contract extension proposal; Software licensing; Costumer service; $7,000.00; Cybersecurity; Imperva; Gateway; $24,000.00 Budgeted; 
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**SYNOPSIS:** [noNWbtLX6cF8KXJJYukFfuQ7TCX0b3Nj](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**NOTE:** xx
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**MOTION:** 
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**MOTIONER:** Plache             
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**MOTION DETAILS:**
APPROVE: Extending service contract; A.I.T. LLC; Authorize Registrar Scott to sign contract; 
**SECOND:** Next to speak: McCarthy; No proper 2nd;                  
**DISCUSSION:** xx
**MCCARTHY:** Yes 
**PLACHE:** Yes  
**TESSARI:** Yes     
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORT:  
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**AGENDA DETAIL:** Finance: 
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**SYNTAX:** Manifest report:      
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**DATE:** 09/14/2022
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**ACCOUNTS PAYABLE:** $504,875.03
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**PAYROLL:** $xxx
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**SYNOPSIS:** [Onj4y8YprB8uTxMKQdVX6kk9zXcsoaaC](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** DEPARTMENT REPORT:  
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**AGENDA DETAIL:** Finance: 
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**SYNTAX:** Manifest report:      
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**DATE:** 09/16/2022
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**ACCOUNTS PAYABLE:** $000,000.00
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**PAYROLL:** $210,394.21
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**SYNOPSIS:** [Onj4y8YprB8uTxMKQdVX6kk9zXcsoaaC](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** DEPARTMENT REPORT:                  
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**AGENDA DETAIL:** Finance:                                                                 
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**SYNTAX:** 07/2022 Financial review; CFO; Department head reporting; Delegation expense/revenue report review;   
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**SYNOPSIS:** [tY9vVjtkBuzh3cbk2BVZ8U5R8QVsszfN](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORT:                  
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**AGENDA DETAIL:** Hales Location:                                                                 
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**SYNTAX:** Treasurer; Appointment request; Deputy Treasurer; Pamela C. Berlind; Hales Location checking account access; Amanda Bevard; David L. Babson;   
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**SYNOPSIS:** [98dYZZ97N5nQRGWSQRRH04WdYXUCcJdK](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**NOTE:** xx
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**MOTION:** 
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**MOTIONER:** Plache             
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**MOTION DETAILS:**
APPOINT: Pamela C. Berlind; Hales Location; Deputy Treasurer: Hales Location;  
**SECOND:** Tessari                 
**DISCUSSION:** xx
**MCCARTHY:** Yes 
**PLACHE:** Yes  
**TESSARI:** Yes     
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORT:                  
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**AGENDA DETAIL:** Hales Location:                                                                 
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**SYNTAX:** Treasurer; Appointment request; Deputy Treasurer; Pamela C. Berlind; Hales Location checking account access; Amanda Bevard; David L. Babson; MS232 signature request; Denise Leighton; DRA portal access; DRA reports; Hales Location Homeowners Association annual meeting; MS232: 01/2022 12/2022; Governing Body certification document; MS232 Re- signature; Profit loss report distributed;   
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**SYNOPSIS:** [mVr33rphaq1mLdG3IHdtp57lzVef8RIE](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**NOTE:** xx
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**MOTION:** 
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**MOTIONER:** Plache             
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**MOTION DETAILS:**
APPROVE: Removing previous Commissioners: Amanda Bevard; David L. Babson from Hales Location checking account;  
**SECOND:** Tessari                  
**DISCUSSION:** xx
**MCCARTHY:** Intimated affirmative;  
**PLACHE:** Yes  
**TESSARI:** Yes     
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORT:                  
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**AGENDA DETAIL:** Hales Location:                                                                 
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**SYNTAX:** Clerk access; Bank account statement data access; Denise Leighton: Hales Tax collector/Clerk;   
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**SYNOPSIS:** [V1zIKWwMEdnfcyHRnkdWOd3gUWpFHjg0](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**NOTE:** xx
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**MOTION:** 
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**MOTIONER:** Plache             
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**MOTION DETAILS:**
APPROVE: Hales Location Clerk; Denise Leighton; Bank account read only access; 
**SECOND:** Tessari                  
**DISCUSSION:** xx
**MCCARTHY:** Yes
**PLACHE:** Yes  
**TESSARI:** Yes     
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORT:                  
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**AGENDA DETAIL:** Hales Location:                                                                 
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**SYNTAX:** Bank account access; Read only; Deputy Treasurer Pam Berlind;  
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**SYNOPSIS:** [V1zIKWwMEdnfcyHRnkdWOd3gUWpFHjg0](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**NOTE:** xx
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**MOTION:** 
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**MOTIONER:** Tressari              
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**MOTION DETAILS:**
APPROVE: Hales Location; Deputy Treasurer; Pan Berlind; Bank account read only access; 
**SECOND:** Plache                   
**DISCUSSION:** xx
**MCCARTHY:** Yes
**PLACHE:** Yes  
**TESSARI:** Yes     
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORT:                  
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**AGENDA DETAIL:** Hales Location:                                                                 
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**SYNTAX:** Hales Location Homeowners Association  annual meeting; School capital reserve fund proposal; Budgets: School; Town; DRA; Attorney review request; Plache: School Board Chair; Plache: Capital expense?;    
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**SYNOPSIS:** [AM31qCK5d7YuhulcQxQl2acCV7A2g4IH](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORT:                  
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**AGENDA DETAIL:** Facilties:                                                                 
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**SYNTAX:** Bob Murray; HVAC Unit bid recommendation; Administration Building roof units; ARPA fund; ENE NH: $523,094.00; Siemens Corp: $511,000.00; Controls work; Recommendation: Siemens: $21,241.00 additional ductwork: Sheriffs Department/Dispatch Center; $532,240.00; ARPA funds; Spring 2023; 30 week delay; Air quality improvement; Grant funding; Grant writing workshops; Annex generator replacement; Annex sewer plant generator; Mellisa Seamans; County specific grant writer; 10/17/18/2022; $495.00; Pease; Grant reporting;        
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**SYNOPSIS:** [0OAhSx2tc31G2IAUP8vqbvnN5ybJZzGO](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**NOTE:** xx
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**MOTION:** 
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**MOTIONER:** Plache               
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**MOTION DETAILS:**
AWARD: Siemens Energy; $532,240.00; Bid proposal; Replacement; Administration rooftop HVAC units; $21,241.00: Additional ductwork included to cover Sheriff’s Office/Sheriff’s Dispatch Center; Total: $532,240.00; Authorize Bob Murray signature authority;  
**SECOND:** Tessari                    
**DISCUSSION:** xx
**MCCARTHY:** Intimated; Affirmative; 
**PLACHE:** Yes  
**TESSARI:** Yes     
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:  
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**AGENDA DETAIL:** Line item transfers:   
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**SYNTAX:** D. Brown; MVC; $5,940.00 Salary- Overtime; Environmental Services; 2022- 001; 2022- 012; 2022- 013; Deficient explanation letter;      
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**SYNOPSIS:** [5GtKG8BvaJpzRP6jPZR0jIXr2UfHTubq](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORT:                  
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**AGENDA DETAIL:** Commission Office:                                                                
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**SYNTAX:** Insurance; Property Liability; CAP Agreement; 3 years; NH Risk Management exchange; Primex; Ossipee Historical Society; Old County Courthouse; Old County Courthouse assessed value; $204,200.00;        
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**SYNOPSIS:** [iN5u1qyg3sL5j1BvYWbuddFCJFBAbCW7](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**NOTE:** xx
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**MOTION:** 
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**MOTIONER:** Plache                 
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**MOTION DETAILS:**
APPROVE: Primex property liability cap agreement; Authorize McCarthy single signature; 
**SECOND:** Tessari                    
**DISCUSSION:** xx
**MCCARTHY:** Yes
**PLACHE:** Yes  
**TESSARI:** Yes     
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:  
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**AGENDA DETAILS:**  Non public sessions:      
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**SYNTAX:** RSA 91-A:3 II (a) (b) (c) (l) 
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**DATA LINK:** [https://www.gencourt.state.nh.us/rsa/html/vi/91-a/91-a-mrg.htm](https://www.gencourt.state.nh.us/rsa/html/vi/91-a/91-a-mrg.htm)        
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**SYNOPSIS:** [g3G3pJIg4gOIjg00VhLFYWnLLSyS7BUy](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**MOTION:** 
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**MOTIONER:** Tessari              
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**MOTION DETAILS:** (ENTER INTO) Non public sessions: 
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**SESSION #1** 09//21/2022 RSA 91-A:3 II (a) **STATUS:** xx
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**SESSION #2** 09//21/2022 RSA 91-A:3 II (b) **STATUS:** xx
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**SESSION #3** 09//21/2022 RSA 91-A:3 II (c) **STATUS:** xx
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**SESSION #4** 09//21/2022 RSA 91-A:3 II (l) **STATUS:** xx
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**SECOND:** Plache           
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**DISCUSSION:** xx
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**PLACHE:** Yes  
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**MCCARTHY:**  Yes        
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**TESSARI:** Yes 
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**TIME IN:** 08:55
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**NOTE:** xx
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**MOTION:**                     
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**MOTIONER:** Tessari     
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**MOTION DETAILS:** (EXIT) Non public sessions; Seal minutes;
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**SESSION #1** 09//21/2022 RSA 91-A:3 II (a) **STATUS:** S
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**SESSION #2** 09//21/2022 RSA 91-A:3 II (b) **STATUS:** S
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**SESSION #3** 09//21/2022 RSA 91-A:3 II (c) **STATUS:** S
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**SESSION #4** 09//21/2022 RSA 91-A:3 II (l) **STATUS:** S
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**SECOND:** Plache                    
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**DISCUSSION:** xx  
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**PLACHE:** Yes
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**MCCARTHY:** Yes         
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**TESSARI:** Yes     
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**TIME OUT:** 09:45 
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:  
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**AGENDA DETAIL:** Line item transfers:   
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**SYNTAX:** Reference: 00:36:50;     
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**SYNOPSIS:** [EU4oyhOtI5Jyb78NULbS7CQBUXVi1q0S](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**MOTION:** 
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**MOTIONER:** Tessari     
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**MOTION DETAILS:**
APPROVE: Line item transfer requests:
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**Request #:** 2022-011: MVC: $5,940.00 Salaries- Overtime; 
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**Request #:** 2022-012: MVC: $25.59 General supplies- Resident Dining Services; 
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**Request #:** 2022-013: MVC: $2,315.08 Supplies- Skilled ambulance; 
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**SECOND:** Plache 
 **DISCUSSION:** xx
**MCCARTHY:** Yes  
**PLACHE:** Yes
**TESSARI:** Yes 
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**NOTE:** xx
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**AGENDA ITEM:** ANNOUNCEMENTS:                  
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**AGENDA DETAIL:** Hiring:                                                                 
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**SYNTAX:** (MVC: Per diem LNA Jessica Jesus); (Brittney Mayo. MVC: Housekeeper); (Derrick P. CCHOC Officer);        
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**SYNOPSIS:** [Tx9JFMPNbWXIvxBcZReXo8ieptciOHHl](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:                  
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**AGENDA DETAIL:** Contract:                                                                  
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**SYNTAX:** Adoption/Agreement; Tax deferred 457 Plan; 401K Plan; Human Resource;       
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**SYNOPSIS:** [xQqEFXJ9aybP3oyp3zRYy1AaWg7HLC0U](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**NOTE:** xx
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**MOTION:** 
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**MOTIONER:** Tessari                  
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**MOTION DETAILS:**
ADOPT: Adoption/Agreement; Tax deferred 457 Plan; 401K Plan; Authorize Human Resource Director: Linda Matchette signature authority; 
**SECOND:** Plache                     
**DISCUSSION:** xx
**MCCARTHY:** Yes
**PLACHE:** Yes  
**TESSARI:** Yes     
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS: 
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**AGENDA DETAIL:** Recess:       
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**SYNTAX:**  Called by McCarthy: Time out: 09:48;                        
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**SYNOPSIS:** [09YyroPvqUqAcrgzUEcDJG0g4fU4Jhm1](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** Full Delegation meeting is scheduled for 10:00 am. BOC Recesses instead of adjournment in order to process unanticipated issues that may come before full Delegation; 
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