**MEETING DATE:** 08/24/2023
**TIME IN:** 9:00: See note below: 
**PRESENT:** Commissioner: Terry McCarthy; Chuck McGee; 
**ABSENT:** xx
**ELECTRONIC:** xx
**EXECUTIVE COORDINATOR:** Mellisa Seamans 
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYSIS:**  @OPR1
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**NOTE:** The commission met in quorum to conduct a department head meeting at 08:00. The website calendar posting:
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[https://www.carrollcountynh.net/calendar/month/2023-08](https://www.carrollcountynh.net/calendar/month/2023-08)

Calendar shows the start time to be 09:00
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When selecting the 09:00 link: 
[https://www.carrollcountynh.net/home/events/22051](https://www.carrollcountynh.net/home/events/22051)

The HTML posting states:

Event Date:  Thursday, August 24, 2023 - 9:00am
The Carroll County Board of Commissioners will meet Thursday, August 24, 2023 at 8:00am for a non-public department head meeting followed by their regular weekly meeting beginning at 9am. The meeting will be held at 10 County Farm Road, Annex Building (former nursing home), Ossipee NH 03864. Please use rear parking lot and entrance. To join by Zoom:
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It was reported in the meeting during public comment that the agenda also states that a 08:00 department head meeting will be conducted. 
The agenda for this meeting was not available to the public prior to the meeting:
[https://www.carrollcountynh.net/node/243/agenda/2023](https://www.carrollcountynh.net/node/243/agenda/2023)
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There is no video record of the convening of the 08:00 Commission meeting and entrance into the non public department head meeting or the exit out of the non public. 
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The proper posting sequence: Commission meeting 08:00; Open meeting in public; Move into non public; Reconvene in public; Seal or unseal minutes; Recess until 09:00; 09:00 reopen public meeting; Conduct commission meeting; 
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When commission recessed the previous meeting a date/place/time certain was not announced. If the chair specified the next reconvening would be 08:00 to conduct a department head meeting the 08/24 posting would not need clarification. 
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**NOTE:** Verify 08/24/2023 meeting minutes show proper Open; Non public entrance/Exit; Recess 09:00; 
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**AGENDA ITEM:** BOARD ACTIONS: 
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**AGENDA DETAIL:** Non public sessions:
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**SYNTAX:** RSA 91-A:3 II (c)  
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**DATA LINK:** [https://www.gencourt.state.nh.us/rsa/html/VI/91-A/91-A-mrg.htm](https://www.gencourt.state.nh.us/rsa/html/VI/91-A/91-A-mrg.htm)
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**SYNOPSIS:** [n0ijV2NjLTNDfG7IyejEwfCMeSMJbWBg](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** CFO Bonnie Batchelder; HR Linda Matchett; 
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**MOTION:**
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**MOTIONER:** McGee        
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**MOTION DETAILS:** (ENTER INTO) Non public session:
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**SESSION #1:** 08/24/2023 RSA 91-A:3 II (c) **STATUS:** xx
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**SECOND:** McCarthy    
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**PLACHE:** Resigned    
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**MCCARTHY:** Yes 
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**McGee:** Yes
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**TIME IN:** 09:03
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**MOTION:**
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**MOTIONER:** McGee             
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**MOTION DETAILS:** (EXIT) Non public sessions:    
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**SESSION #1:** 08/24/2023 RSA 91-A:3 II (c) **STATUS:** S
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**SECOND:** McCarthy         
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**DISCUSSION:** xx 
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**PLACHE:** Resigned  
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**MCCARTHY:** Yes    
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**McGee:** Yes       
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**TIME OUT:** 09:24  
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**NOTE:** xx
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**AGENDA ITEM:** ORGANIZATION REPORTS:                                                 
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**AGENDA DETAILS:** Mount Washington Valley Adult Daycare: Presentation;                                                                                                             
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**SYNTAX:** [https://www.mwvadultdaycenter.org/](https://www.mwvadultdaycenter.org/). Norman Cloutier; Lynn Coyle; Federal program; Department Health Human Services; NH Nursing homes; County outside agency funding application 2024; Betty C. Ketchum Foundation; Wendy Ketchum; Care givers; Dementia; Adult Day Care Centers; Feasibility study; Center Conway NH; Presentation distributed; Carroll County; Western Maine; Fryeburg Maine; Brownfield Maine; Bridgeton Maine; Coos County; Tuftonboro NH; Wakefield NH; Brookfield NH; Transportation; Service area; Aging degenerative conditions; Brain injury; Legally blind; US Census data; Alzheimer’s Disease; Medicaid; Visiting Nurses; Skilled nursing; Alternative Care statistics; DHHS reimbursements; Family relief fund; Medicaid uncompensated services; NH Health Human Resources licensed facility; Registered nurses; Private pay; Veterans Administration; Community Based Care; Carroll County: 3,624 resident care $355,000.00; ADC: 3,795 resident care $72,000,000.00; Representative Steve Woodcock;             
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**SYNOPSIS:** [aYAie1YF3uwUCHcEZF3Q4B9eRIJorp5U](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** ANNOUNCEMENTS:                                               
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**AGENDA DETAILS:** Resigination: 
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**SYNTAX:** MVC Nursing Home Administrator; Deirdra Brown; Final day September 15 2023;             
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**SYNOPSIS:** [qKLF8iPB8g5FpxqXFfFo4r8bkYu9pLLy](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS:                                               
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**AGENDA DETAILS:** Public: Fred Cain:  
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**SYNTAX:** MVC Administrator resignation; Facebook post; “People don’t leave bad jobs they leave because of bad bosses and poor management who didn’t appreciate their value”; CFO Financial report; 2021 Audit report; Nursing Agency staffing; June/July statements; 2022 Agency budget: $15,000.00; JUL 2023: Agency cost; Delegation investigative committee proposal related to agency use/cost; Agency staffing levels; Commissioner Plache (Resigned) county cell phone surrender; Reported lost county cell phone; Sheriff investigation;             
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**SYNOPSIS:** [RRMMB1btS2a0fGGV78gkbUw2aYhqyk1m](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** MEDIA QUESTIONS:                                               
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**AGENDA DETAILS:** Conway Daily Sun: Daymond Steer;  
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**SYNTAX:** Department head meeting 08/24/2023 08:00; Non public session sealing status; Deirdra Brown resignation; Open position advertisement process; HR Department; 08:00 Department head public meeting posting; 08:00 Department head meeting content: Budget process discussion; Carroll County Broadband Committee; Rick HIlland; Carroll County Communication District; Commission vacancy; Representative McConkey; Representative Richard Brown; Senior Living; NH Seacoast;              
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**SYNOPSIS:** [Q3bviPL13yZKPImKbViOBIN9CM1mpJsX](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS:                                            
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**AGENDA DETAILS:** Public: Hon. Ed Comeau:   
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**SYNTAX:** GovernmentOversite.com; 08:00 Department head meeting posting; Exe Coordinator Mellisa Seamans reports Department head meeting posted to website; NOTE: Website states 09:00: body of HTML 08:00; EXE Coordinator Seamans reports agenda notes 08:00; **NOTE:** Agenda was not available to public prior to meeting; RSA 91-A:2 II a notice of the time and place of each such meeting, including a nonpublic session, shall be posted in 2 appropriate places **one of which may be the public body's Internet website, if such exists…**; **NOTE:** Website shows 09:00; HTML page 09:00 within body 08:00; Administration Building posting location; **NOTE:** Administration Building not available for public view 24 hours per day;               
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**SYNOPSIS:** [3qhuJ1f1iWF3eX0hvCJdUsaKNx6wJvEe](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS:                                            
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**AGENDA DETAILS:** Public: Representative Mark McConkey:    
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**SYNTAX:** Agenda inclusion declined; Public statement read into record; Representative Paige; Representative Brown; 2023 Carroll County Land Delegation Subcommittee; Commissioner Plache (Resigned); 700 acres; Workforce housing; Daycare facility; Long term addiction recovery housing; Carroll County Farm Advisory Committee 2017; County farm assets; Farm budget impacts; County Land Subcommittee; County Annex subcommittee;              
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**SYNOPSIS:** [iP42FuAfE6Y52Y4nbKLt1m7gD2whXIQH](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS:                                            
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**AGENDA DETAILS:** Public: Hon. Ed Comeau:   
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**SYNTAX:** Public meeting posting process; .Gov; .net County website utilization;              
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**SYNOPSIS:** [Y907efxBJbPhj2XvCCQxJIiRLrk9vJ2n](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** DISTRICT REPORTS:                                            
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**AGENDA DETAILS:** Carroll County Communication District:   
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**SYNTAX:** [https://cccdnh.org/](https://cccdnh.org/) Linda Mailhot; Rick Hilland; Carroll County Communication Planning Committee; $30,000.00; Consultant hiring; District bylaws creation; $15,558.46; Insurance costs; Annual audit costs; NH Municipal Association Dues; Printing costs; Copying costs; Town of Albany; County Annex meeting location; County Business Office mailing address; RSA 53-g; Carroll County Communication District Planning Committee dissolution; Bank account closing; $100.00 balance; NH Attorney General; NH Secretary of State; High speed broadband internet availability; Basic right to broadband?; ARPA funds;               
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**SYNOPSIS:** [ympkR8A4zZmOClY4EB7CUr3R4RphVuWm](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** DEPARTMENT REPORTS:                                            
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**AGENDA DETAILS:**   Treasurer: 
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**SYNTAX:** Zoom meeting attendance; 08/10/2023;                 
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**SYNOPSIS:** [bDcV3IbuHw3RjJ2WaGyUfhDzRekYdq53](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** BOARD ACTIONS:        
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**AGENDA DETAILS:** Review draft  public minutes:       
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**SYNTAX:** 08/10/2023; Amended: Treasurer: Zoom attendance;  
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**SYNOPSIS:** [kOeRWwJqiC1iLbBogoy1gn6Fvsy1YQkI](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx 
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**MOTION:** 
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**MOTIONER:** McGee             
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**MOTION DETAILS:** 
APPROVE: Public minutes: (08/10/2023)
**DATE:** 08/10/2023
**SECOND:** McCarthy<            
**DISCUSSION:** xx 
**PLACHE:** Resigned    
**MCCARTHY:** Yes< 
**MCGEE:** Yes   
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORT: 
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**AGENDA DETAILS:** Finance:   
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**SYNTAX:** Manifest approval: 
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**DATE:** 08/23/2023
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**ACCOUNTS PAYABLE:** $143,342.57
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**SYNOPSIS:** [xWP7vMHuQOHwpC1HpydPjkfFxBecP0iY](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORT: 
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**AGENDA DETAILS:** Finance:   
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**SYNTAX:** Manifest approval:
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**DATE:** 08/25/2023
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**PAYROLL:** $267,321.55
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**SYNOPSIS:** [eYlnAUIkalVc9iQMf89bi4b8y7apCI0z](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx 
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**MOTION:** 
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**MOTIONER:** No motion                                
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**MOTION DETAILS:**
APPROVE: Accounts payable manifest: AP:08/23/2023 $143,342.57
APPROVE: Payroll manifest: PR:08/25/2023 $267,321.55
APPROVE: Total: $410,664.12
**SECOND:** No second                  
**DISCUSSION:** xx 
**PLACHE:** Resigned   
**MCCARTHY:** Did not vote   
**McGee:** Did not vote   
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**NOTE:** xx 
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**AGENDA ITEM:** DEPARTMENT REPORTS:                                            
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**AGENDA DETAILS:**   Facilities:   
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**SYNTAX:** Bob Murray; Lightning strike damage update; Generator; Jail computer systems; Transfer switch replacement; Remote notification unit; $46,000.00; Primex Insurance;                
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**SYNOPSIS:** [oLJZIZ0T21ZcXJhs60MHfWm8B2ozf2Le](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** DEPARTMENT REPORTS:                                            
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**AGENDA DETAILS:**   Hales Location:   
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**SYNTAX:** Check signature approval; $261.00; Denise Leighton; Travel; Education training; Cell phone reimbursement; Town of Conway: $1,668.60 Fourth quarter vehicle registration; Treasurer Costello; Authorizes Treasure Stamp use;                
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**SYNOPSIS:** [bTdC9wl2mK5FNcf4dqzwLT7e1VLfQyTH](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**MOTION:** 
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**MOTIONER:** McGee                               
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**MOTION DETAILS:** 
APPROVE: Signing Checks; $261.00; Denise Leighton; Town of Conway vehicle registrations $1,668.60;  
**SECOND:** McCarthy<          
**DISCUSSION:** xx
**PLACHE:** Resigned;    
**MCCARTHY:** Yes<
**MCGEE:** Yes   
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:                                            
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**AGENDA DETAILS:**   Policy:  
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**SYNTAX:** Outside agency funding policy; Remove sentence related to non profits cannot apply to both County and individual towns for funding; CFO Recommended removal;                 
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**SYNOPSIS:** [9QYgsZZW0CVbUVW8ES4dI0hZngpcpDQj](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**MOTION:** 
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**MOTIONER:** McGee                               
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**MOTION DETAILS:** 
APPROVE: Policy revision; Remove sentence related to non profits cannot apply to both County and individual towns for funding;
**SECOND:** McCarthy<          
**DISCUSSION:** xx
**PLACHE:** Resigned;    
**MCCARTHY:** Yes<
**MCGEE:** Yes   
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**NOTE:** Unclear if commission voted to accept policy as revised; 
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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS:                                            
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**AGENDA DETAILS:**   Public: Hon. Ed Comeau:  
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**SYNTAX:** 08:00 Department head public meeting posting details;                  
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**SYNOPSIS:** [8RhQ3va8WJupg2zrLn1dR1g5EvTV8E5r](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** BOARD ACTIONS:        
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**AGENDA DETAILS:** Review draft  public minutes:       
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**SYNTAX:** 08/17/2023; 
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**SYNOPSIS:** [vOAXc3ZZcrsCWx5IIrAqnC5dlsg6Gijr](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**MOTION:** 
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**MOTIONER:** McGee             
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**MOTION DETAILS:** 
APPROVE: Public minutes: (08/17/2023)
**DATE:** 08/17/2023
**SECOND:** McCarthy          
**DISCUSSION:** xx 
**PLACHE:** Resigned    
**MCCARTHY:** Yes< 
**MCGEE:** Yes   
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORTS:                                           
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**AGENDA DETAILS:**   Sewer: Lightning strike damage; Water system repairs;  
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**SYNTAX:** Will Dewitt; Staffing levels; Haying; Grounds keeping; **SEWER:** Lightning strike; Sewer system computer system failure; Wet well system; Gorman Rupp Pump meter failure; Septic field pump control system; Onsite system work; Tank pumping maintenance; Grease tank pump maintenance; Discharge permit renewal; **WATER:** Bedrock well #1; Bedrock well #2; Bedrock wells; RFP pump evaluation/inspection; New pump; 690 Feet; Bedrock well #1-#2; Hydrostatically connected; Pumping per minute; transducers; Well recovery rate evaluation; SEPT 11 replacement week; Water study; ARPA Funds; Water system upgrades; Dug well; Pipe corrosion; Underwood Engineering;                   
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**SYNOPSIS:** [xAjmmXbSQuv6UyQC68nTwMAUjrGKh1b9](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** BOARD ACTIONS:        
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**AGENDA DETAILS:** Recess/Reconvene:     
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**SYNTAX:** Time out: 10:32/Time in: 11:01;      
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**SYNOPSIS:** [I4UyHtTXRO7b7Mb5nheFr3apWW8lJ4Aa](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS: 
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**AGENDA DETAIL:** Non public sessions:
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**SYNTAX:** RSA 91-A:3 II (a)  
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**DATA LINK:** [https://www.gencourt.state.nh.us/rsa/html/VI/91-A/91-A-mrg.htm](https://www.gencourt.state.nh.us/rsa/html/VI/91-A/91-A-mrg.htm)
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**SYNOPSIS:** [HRRvM6o9lkoa5m3j4mVLODxbhylNqYqo](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**MOTION:**
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**MOTIONER:** McGee        
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**MOTION DETAILS:** (ENTER INTO) Non public session:
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**SESSION #2:** 08/24/2023 RSA 91-A:3 II (a) **STATUS:** xx
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**SECOND:** McCarthy    
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**PLACHE:** Resigned    
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**MCCARTHY:** Yes 
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**McGee:** Yes
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**TIME IN:** 11:01
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**MOTION:**
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**MOTIONER:** McGee             
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**MOTION DETAILS:** (EXIT) Non public sessions:    
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**SESSION #1:** 08/24/2023 RSA 91-A:3 II (a) **STATUS:** S
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**SECOND:** McCarthy         
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**DISCUSSION:** xx 
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**PLACHE:** Resigned  
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**MCCARTHY:** Yes    
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**McGee:** Yes       
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**TIME OUT:** 12:01  
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**NOTE:** xx
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**AGENDA ITEM:** ANNOUNCEMENTS:                                           
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**AGENDA DETAILS:**   Hiring:   
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**SYNTAX:** MVC: RN Charge Nurse; Housekeeper; Housekeeper;                   
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**SYNOPSIS:** [tmr84t7YO0KCvGOPmfsr1G77pcfUlI2T](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**AGENDA ITEM:** BOARD ACTIONS:        
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**AGENDA DETAILS:** Recess/Reconvene:     
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**SYNTAX:** Time out: 12:01:32/Call of Chair;      
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**SYNOPSIS:** [rnRb67qIWEkwwpOlAD2N4Tnmg1oy9sJR](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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