PHOTO: LR: Commissioner: Chuck McGee; Terry McCarthy; Bill Nelson;
NOTE: xx
(LEVEL ONE DETAIL:)
ANNOUNCEMENTS: Lighting strike insurance claim check; PUBLIC COMMENTS: Fred Cain; MVC; Agency staffing costs; Hon. Ed Comeau; Purchasing without authorization protocols; MEMBER COMMENTS: Nelson: School budgets; Hales Location; MEDIA QUESTIONS: N/A BOARD ACTIONS: Minutes: (CCC)(HL); Hales Location business; Contracts: (Auditing)(Website); Budgets: (Hales)(School); Waive competitive bidding: (Jail)(MVC)(Dietary)(I.T.); Expenditures: (Jail)(MVC)(Dietary)(I.T.)(DPW); Line item transfers: (Jail)(DPW) Contract extension (Water project); COMMITTEE REPORTS: N/A ORGANIZATION REPORTS: Underwood Engineering: Contract extension request: (Water metering) DEPARTMENT REPORTS: Jail: (Doors) Facilities; MVC: (Doors) Dietary: (Equipment)
(LEVEL TWO DETAIL:)
AGENDA SUMMARY:
01:02:28 AGENDA ITEM: ANNOUNCEMENTS:
01:02:28 AGENDA DETAIL: Primex: Lightning strike; Insurance claim; $45,536.61
00:02:40 AGENDA ITEM: PUBLIC/MEMBER COMMENTS:
00:02:40 AGENDA DETAIL: Public: Fred Cain: MVC Administrator; Job descriptions; Agency staffing costs;
00:07:53 AGENDA ITEM: PUBLIC/MEMBER COMMENTS:
00:07:53 AGENDA DETAIL: Member: Nelson: School budgets;
01:10:06 AGENDA ITEM: PUBLIC/MEMBER COMMENTS:
01:10:06 AGENDA DETAIL: Public: Hon. Ed Comeau; GovernmentOversite.com; Department head expenditures; RSA 28:8; $10,000.00; Purchasing without advertising bids; Purchasing in emergency situations; Purchasing prior to Commission approval; Policy creation establishing protocols;
00:00:01 AGENDA ITEM: (LEVEL THREE DETAIL:)
00:00:01 AGENDA DETAIL: Meeting identifier: Commission; CCC
00:05:06 AGENDA ITEM: BOARD ACTIONS: CCC
00:05:06 AGENDA DETAIL: Review draft public minutes:
00:05:06 MOTION DETAILS: APPROVE: Public minutes: 11/02/2023;
00:06:53 AGENDA ITEM: BOARD ACTIONS: CCC
00:06:53 AGENDA DETAIL: Recess: CCC Time out: 09:09
00:07:07 AGENDA ITEM: BOARD ACTIONS: HL
00:07:07 AGENDA DETAIL: Meeting identifier: Hales Location; Select Board; Time in: 09:09;
00:07:15 AGENDA ITEM: BOARD ACTIONS: HL
00:07:15 AGENDA DETAIL: Review draft public minutes:
00:07:15 MOTION DETAILS: APPROVE: Public minutes: 11/02/2023; HL
00:17:36 AGENDA ITEM: BOARD ACTIONS: HL
00:17:36 AGENDA DETAIL: Contract:
00:17:36 MOTION DETAILS: APPROVE: Auditing Services; Maureen Blanchard; No amount reported;
00:18:06 AGENDA ITEM: BOARD ACTIONS: HL
00:18:06 AGENDA DETAIL: Budget: 2024 School;
00:18:06 MOTION DETAILS: APPROVE: School contract: $105,967.00;
00:20:00 AGENDA DETAIL: BOARD ACTIONS: HL/CCC
00:20:00 AGENDA DETAIL: Recess: HL/Reconvene CCC Time: 09:22
00:24:17 AGENDA ITEM: BOARD ACTIONS: CCC
00:24:17 AGENDA DETAIL: Contract:
00:24:17 MOTION DETAILS: APPROVE: 2023 Auditor; Vachon Cluckay and Company;
00:25:20 AGENDA ITEM: BOARD ACTIONS: CCC
00:25:20 AGENDA DETAIL: Contract:
00:25:20 MOTION DETAILS: APPROVE: Civics Plus website; ARPA; Technical support; $4,879.58; Virtual webmaster contract; Provide Chair McCarthy signature authority;
00:30:30 AGENDA ITEM: BOARD ACTIONS: CCC
00:30:30 AGENDA DETAIL: Policy: Bid waiving:
00:30:30 MOTION DETAILS: APPROVE: Amending bid waiving policy; From: $5,000.00 to $10,000.00 per RSA 28:8;
00:39:17 AGENDA ITEM: BOARD ACTIONS: CCC
00:39:17 AGENDA DETAIL: Expenditure: MVC Dietary:
00:39:17 MOTION DETAILS: APPROVE: Waive competitive bidding process RSA 28:8; Purchase: Air current refrigerator; Pine Tree Food Service; $14,485.00; Existing reliable vendor; Set up; Removal of old equipment;
00:40:09 AGENDA ITEM: BOARD ACTIONS: CCC
00:40:09 AGENDA DETAIL: Expenditure: MVC:
00:40:09 MOTION DETAILS: APPROVE: Expenditure of not more then $16,000.00; Two additional secured doors; ESL; $16,000.00; Waive competitive bidding process: Existing vendor;
00:45:47 AGENDA ITEM: BOARD ACTIONS: CCC
00:45:47 AGENDA DETAIL: Line item transfers:
00:45:47 MOTION DETAILS:
APPROVE: Line item transfers: 2023-xxx; 2023-xxx;
REQUEST #: 2023-xxx DEPT: Jail: Acc. 100.4320.009 Salay’s: Acc. 100.4230.081 Maintenance $17,300.00 Acc. 100.4320.070 Travel: $1,200.00; Total: $18,500.00.
00:49:57 AGENDA ITEM: BOARD ACTIONS: CCC
00:49:57 AGENDA DETAIL: Expenditure: Jail:
00:49:57 MOTION DETAILS: APPROVE: Expenditure; Waive competitive bidding process: Sally Port doors; $18,500.0; DSI; Existing vendor; Purchase Sally Port door installation; DSI: $18,500.00;
00:53:27 AGENDA ITEM: BOARD ACTIONS: CCC
00:53:27 AGENDA DETAIL: Line item transfer requests:
00:53:27 MOTION DETAILS: APPROVE: Line item transfers: 2023-xxx;
REQUEST #: 2023-xxx DEPT: DPW PURPOSE: Fertilizer spreader AMOUNT: $1,500.00 Acc. 100.4302.099 to 100.4302.097;
01:04:03 AGENDA ITEM: BOARD ACTIONS: CCC
01:04:03 AGENDA DETAIL: Non public session:
01:04:03 MOTION DETAILS: (ENTER INTO) Non public session #1: 11/16/2023 RSA 91-A:3 II (a)
01:04:03 MOTION DETAILS: (EXIT) Non public session #1: 11/16/2023 RSA 91-A:3 II (a) STATUS: S
01:06:06 AGENDA ITEM: BOARD ACTIONS: CCC
01:06:06 AGENDA DETAIL: Expenditure: I.T.
01:06:06 MOTION DETAILS: APPROVE: Waiving competitive bidding process; Dell; $13,999.00; Domain controller; Stated reason: Direct solicitation; $29,000.00; $28,000.00; $58,000.00;
01:11:00 AGENDA ITEM: BOARD ACTIONS: CCC
01:11:00 AGENDA DETAIL: Adjournment: Time out: 10:16
00:27:58 AGENDA ITEM: ORGANIZATION REPORTS:
00:27:58 AGENDA DETAIL: Underwood Engineering:
00:27:58 MOTION DETAILS: APPROVE: Underwood Engineering; Change order; Contract extension; 11 days; Water meter replacement; Provide McCarthy signature authorization;
00:05:58 AGENDA ITEM: DEPARTMENT REPORTS: CCC
00:05:58 AGENDA DETAIL: Finance:
00:05:58 MOTION DETAILS:
APPROVE: Accounts payable manifest: AP:11/08/2023 $114,136.51
APPROVE: Payroll manifest: PR:11/03/2023 $205,130.54
00:09:19 AGENDA ITEM: DEPARTMENT REPORTS: HL
00:09:19 AGENDA DETAIL: Treasurer:
00:09:19 MOTION DETAILS: APPROVE: Hales Location budget: $168,765.00; 2024 proposed;
00:14:08 AGENDA ITEM: DEPARTMENT REPORTS: HL
00:14:08 AGENDA DETAIL: Treasurer:
00:14:08 MOTION DETAILS: APPROVE: Checks: #2700 Conway School District $13,695.00; #?? Fryeburg Academy $19,000.00; Tax Collector: Cell phone: #?? $86.00; 2701 $19,000.00 Conway Fire Department; Provide Treasurer Costello signature authority
00:20:05 AGENDA ITEM: DEPARTMENT REPORTS: CCC
00:20:05 AGENDA DETAIL: Mountain View Community: MVC; Introduction; Newly hired Administrator;
00:25:20 AGENDA ITEM: DEPARTMENT REPORTS: CCC
00:25:20 AGENDA DETAIL: APPROVE: Civics Plus website; ARPA Funds; Technical support; $4,879.58; Virtual webmaster contract; Provide Chair McCarthy signature authority;
00:32:54 AGENDA ITEM: DEPARTMENT REPORTS: CCC
00:32:54 AGENDA DETAIL: Facilities: MVC Dietary:
00:32:54 MOTION DETAILS: APPROVE: Purchase; Food warming cabinet: $6,444.00; Beverage merchandizer: $8,446.72;
00:58:12 AGENDA ITEM: DEPARTMENT REPORTS: CCC
00:58:12 AGENDA DETAIL: Finance:
00:58:12 MOTION DETAILS:
APPROVE: Accounts payable manifest: AP:11/15/2023 $318,719.73
APPROVE: Payroll manifest: PR:11/03/2023 $263.013.38