**MEETING DATE:** 04/18/2024
**MEETING TYPE:** Commission
**TIME IN:** 09:59
**PRESENT:** Commissioners: Chuck McGee;  Terry McCarthy; Hon. Bill Nelson
**ABSENT:** xx
**ELECTRONIC:** xx
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYSIS:**  @OPR1
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**NOTE:** Dallas Emery; Fred Cain; Bob Murray; Kevin Houle; John Burgess; Siemens Industries; Bonnie Batchelder;   
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[**SRV: LINK:**](https://matrix.org/)
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**NOTE:** xx
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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS: CCC                                                             
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**AGENDA DETAILS:** Public:                                                    
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**SYNTAX:** Fred Cain; Right to know request; Text messages; Thumb drives; DeWitt; Houle; Hay purchasing; Texts read into record; Plache; Hay purchasing history; Hay product non payment; Tool budget expenditures; Employee behavior oversight;             
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**SYNOPSIS:** [TxkqKxAyWxR9xn4sNQuMZjsNdVflhSze](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx;  
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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS: CCC                                                             
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**AGENDA DETAILS:** Public:                                                    
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**SYNTAX:** Kevin Houle; Hay customer list; Right to know request;Text messages; DeWitt; Denmark Maine; Personal use of public property; County vehicle use;             
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**SYNOPSIS:** [4QGUo9gvtSLaO1qbAnHbu2naY3ieXjVP](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx;  
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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS: CCC                                                             
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**AGENDA DETAILS:** Public:                                                    
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**SYNTAX:** Dallas Emery; Bob Murray; Sheriff vehicles; Property auction;             
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**SYNOPSIS:** [R3WBg24AR9RH5Z85JB7zAmTDs5rVHuSM](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx;  
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**AGENDA ITEM:** BOARD ACTIONS: CCC                                                             
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**AGENDA DETAILS:** Review draft public minutes:                                                    
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**SYNTAX:** 04/11/2024             
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**SYNOPSIS:** [SN8tkJd0IVvi9vXbpwpg9HPCkeTSi1X8](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx;  
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**MOTIONER:** Nelson                                                               
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**MOTION DETAILS:** 
APPROVE: 
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**NOTICE TYPE:** xx 
**PERMIT TYPE:** xx 
**DOCUMENT TYPE:** Public minutes  
**DETAIL:** xx     
**AMOUNT:** $xx
**DATE:** 04/11/2024
**ACCOUNTS PAYABLE MANIFEST:** #1: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #2: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #3: **DATE:** xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**CASH USED TO DATE:** $xx
**NAME:** xx  
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** McGee                                                
**DISCUSSION:** xx
**MCCARTHY:** xx
**MCGEE:** Yes  
**NELSON:** Yes
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**NOTE:** xx 
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**AGENDA ITEM:** BOARD ACTIONS: CCC                                                             
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**AGENDA DETAILS:** Manifest:                                                     
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**SYNTAX:** AP; PR;              
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**SYNOPSIS:** [ATT68LF43liXeIdwLcNDbSOSdKLp6K80](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx;  
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**MOTIONER:** Nelson                                                               
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**MOTION DETAILS:** 
APPROVE: 
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**NOTICE TYPE:** xx 
**PERMIT TYPE:** xx 
**DOCUMENT TYPE:** Financial manifest
**DETAIL:** xx     
**AMOUNT:** $xx
**DATE:** xx
**ACCOUNTS PAYABLE MANIFEST:** #1: **DATE:** 04/17/2024 $157,398.35
**ACCOUNTS PAYABLE MANIFEST:** #2: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #3: **DATE:** xx $xx
**PAYROLL MANIFEST:** Date: 04/19/2024 $282,851.01
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**CASH USED TO DATE:** $xx
**NAME:** xx  
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** McGee                                                
**DISCUSSION:** xx
**MCCARTHY:** Did not vote
**MCGEE:** Did not vote  
**NELSON:** Did not vote
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**NOTE:** xx 
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**AGENDA ITEM:** BOARD ACTIONS: CCC      
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**AGENDA DETAILS:** Recess: CCC/Convene: HL Time out/Time in: 10:09     
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**SYNTAX:** County Commission/Hales Location Select Board; 
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**SYNOPSIS:** [94AvcGWWgBjPmYI02tu7FLjTIWD5PRVF](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS: HL                                                             
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**AGENDA DETAILS:** Review draft public minutes:                                                     
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**SYNTAX:** 04/11/2024              
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**SYNOPSIS:** [J5npGes0MKQNwZEe06snI8CEHRlVyLmq](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx;  
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**MOTIONER:** McGee                                                                
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**MOTION DETAILS:** 
APPROVE: 
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**NOTICE TYPE:** xx 
**PERMIT TYPE:** xx 
**DOCUMENT TYPE:** Public minutes; HL
**DETAIL:** xx     
**AMOUNT:** $xx
**DATE:** 04/11/2024
**ACCOUNTS PAYABLE MANIFEST:** #1: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #2: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #3: **DATE:** xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**CASH USED TO DATE:** $xx
**NAME:** xx  
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** Nelson                                                 
**DISCUSSION:** xx
**MCCARTHY:** Yes
**MCGEE:** Yes  
**NELSON:** Yes
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**NOTE:** xx 
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**AGENDA ITEM:** BOARD ACTIONS: HL                                                             
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**AGENDA DETAILS:** Agreement:                                                     
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**SYNTAX:** Payment In Lieu Of Taxes; PILOT; Federal land; USDA; School District;              
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**SYNOPSIS:** [YYtq8KFHxf8HQVlSR7ViBwDJHam1bCi0](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx;  
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**MOTIONER:** Nelson                                                                 
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**MOTION DETAILS:** 
APPROVE: 
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**NOTICE TYPE:** xx 
**PERMIT TYPE:** xx 
**DOCUMENT TYPE:** PILOT; HL
**DETAIL:** Payment In Lieu Of Taxes; Federal Lands;      
**AMOUNT:** $629.59
**DATE:** 04/18/2024
**ACCOUNTS PAYABLE MANIFEST:** #1: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #2: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #3: **DATE:** xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**CASH USED TO DATE:** $xx
**NAME:** xx  
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** McGee                                                  
**DISCUSSION:** xx
**MCCARTHY:** Did not vote
**MCGEE:** Yes  
**NELSON:** Did not vote
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**NOTE:** xx 
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**AGENDA ITEM:** BOARD ACTIONS: HL/CCC      
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**AGENDA DETAILS:** Adjourn: HL/Reconvene CCC/Time out/Time in: 10:12      
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**SYNTAX:** Hales Location/County Commission; 
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**SYNOPSIS:** [d2yuxjqpqNExTXFJ2dt6rWhW9Wbf1t5d](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS: CCC                                                             
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**AGENDA DETAILS:** Bids:                                                      
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**SYNTAX:** MVC; Carpet replacement; Murray; RFP; Mount Washington Valley Room; Multi purpose room; ADF Flooring; Unified Builders; Heckman’s Flooring<hand delivered; Edge Pro Flooring;               
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**SYNOPSIS:** [U7PX4wemZDV7TcwfDLqFNRAIUGNu0zW9](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx;  
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**AGENDA ITEM:** DEPARTMENT REPORTS: CCC                                                             
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**AGENDA DETAILS:** Farm:                                                      
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**SYNTAX:** DeWitt; Farm manager; Hay field leasing; Letters of interest; Emails received; Onsite visit; Hay policy; Crop options; Logging; County equipment use; Employe incentives; **Kevin Houle**; Hay delivery process; Round bales; Square bales; **Fred Cain:** Hay price setting; Hay deliveries;                 
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**SYNOPSIS:** [zE7ls3VLu3FG78O1Ugid55j0ZTVZiKJR](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx;  
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**AGENDA ITEM:** ANNOUNCEMENTS: CCC                                                             
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**AGENDA DETAILS:** Opioid settlement payments:                                                      
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**SYNTAX:** $165,000.00;                  
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**SYNOPSIS:** [7R35f08ap4VezOgU3pVtUT0dMWLXX10w](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx;  
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**AGENDA ITEM:** ORGANIZATION REPORTS: CCC                                                             
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**AGENDA DETAILS:** Siemens Industries:                                                      
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**SYNTAX:** Annex renovation project update; Section A; Scope of work;  Loading dock; Kitchen; Meeting space; Envelope sealing; Fire protection; Sprinkler heads; Asbestos abatement; Paving; Landscaping; GOFERR grant;                   
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**SYNOPSIS:** [0Z6aVzjduOx9cCK7O47GRr79SIdoMLv6](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx;  
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**AGENDA ITEM:** BOARD ACTIONS: CCC
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**AGENDA DETAIL:** Non public session:
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**SYNTAX:** RSA 91-A:3 II (a) (c) (i)
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**DATA LINK:** [https://www.gencourt.state.nh.us/rsa/html/VI/91-A/91-A-mrg.htm](https://www.gencourt.state.nh.us/rsa/html/VI/91-A/91-A-mrg.htm)
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**SYNOPSIS:** [SVxy0dwGMXO223baacYxocgzomC0usqo](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**MOTION:**
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**MOTIONER:** Nelson:          
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**MOTION DETAILS:** (ENTER INTO) Non public session:
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**SESSION #1:** 04/18/2024 RSA 91-A:3 II (a) **STATUS:** xx
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**SESSION #2:** 04/18/2024 RSA 91-A:3 II (c) **STATUS:** xx
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**SESSION #3:** 04/18/2024 RSA 91-A:3 II (i) **STATUS:** xx
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**SECOND:** McGee  
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**DISCUSSION:** xx      
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**NELSON:** Yes    
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**MCCARTHY:** Yes   
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**MCGEE:** Yes  
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**TIME IN:** 11:00
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**NOTE:** xx
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**MOTION:**
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**MOTIONER:** Nelson                 
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**MOTION DETAILS:** (EXIT) Non public sessions; Seal:     
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**SESSION #1:** 04/18/2024 RSA 91-A:3 II (a) **STATUS:** S
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**SESSION #2:** 04/18/2024 RSA 91-A:3 II (c) **STATUS:** S
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**SESSION #3:** 04/18/2024 RSA 91-A:3 II (i) **STATUS:** S
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**SECOND:**  McGee         
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**DISCUSSION:** xx
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**NELSON:**   Yes
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**MCCARTHY:**  Yes  
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**McGee:**   Yes  
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**TIME OUT:**  14:00 
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**NOTE:** After NP sessions the commission went into a non meeting with Attorney Closson.  
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