**MEETING DATE:** 05/19/2025
**MEETING TYPE:** Commission
**LOCATION:** 10 County Farm Road; Ossipee NH; Annex; 
**TIME IN:** 08:30
**PRESENT:** Commissioners: Chuck McGee;  Hon. Harold B. Parker;  
**ABSENT:** Gene Chandler; 
**ELECTRONIC:** xx 
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYSIS:**  @OPR1
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[**SRV: LINK:**](https://matrix.org/)
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**OTHER ATTENDEES:** MVC Admin: Richard Leboeuf; Facilities: Bob Murray; Registrar: Karen Rines; I.T.: Justin Liechty; DPW: Will DeWitt; **PUBLIC:** Fred Cain; Kevin Houle; Franky the dog;     
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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS: CCC                                                             
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**AGENDA DETAILS:** Public:                                                                                                                     
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**SYNOPSIS:** Fred Cain from Wolfeboro expressed disappointment over the new commissioner’s (Gene Chandler) absence, emphasizing the need for all three commissioners to attend meetings. He acknowledged that Commissioners Chuck McGee and Harold Parker had managed effectively with only two commissioners for an extended period and praised their efforts. Cain criticized the recent Carroll County delegation meeting, describing the conduct of delegation chair Lino Avellani as very inconsiderate toward county officials and Executive Coordinator Mellisa Seamans, with a tone he found inappropriate and “disgusting.” He referenced a prior letter from the commissioners addressing Avellani’s unprofessional interactions with county employees, suggesting it should extend to county officials.
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Cain questioned Avellani’s focus on an audit issue involving the transfer of American Rescue Plan Act (ARPA) funds, which he believed was misunderstood by the delegation. He explained that the audit itself had no issues, describing the matter as a routine accounting adjustment involving journal entries and line-item transfers, a standard practice in bookkeeping. Cain stated that Avellani was likely aware of these practices, as they were handled by the former CFO, and criticized him for prolonging discussion on the issue for an hour, turning a minor matter into a significant point of contention. He expressed frustration that the delegation meeting, which should have taken 45 minutes, lasted four hours due to Avellani’s lack of accounting knowledge and poor leadership, calling it an embarrassment to Carroll County. Cain also noted the delegation’s failure to allow adequate discussion during the appointment of the new commissioner, highlighting a lack of give-and-take and further illustrating Avellani’s ineffective leadership.
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Commissioner McGee responded, calling Avellani an embarrassment to the Carroll County delegation, noting that requests for apologies went unanswered and that Avellani made baseless accusations of illegalities against the commissioners. Parker remarked that he wouldn’t trust Avellani to run a lemonade stand. Commissioner Parker, who did not attend the delegation meeting but viewed portions online via GovernmentOversite.com, agreed, criticizing Avellani’s lack of accounting knowledge and the delegation’s failure to challenge his leadership. Parker stated that the four-hour meeting was unacceptable, reflecting bad public policy and leadership, and suggested Avellani should resign as chairman due to his conduct. Parker defended the new commissioner, explaining his absence was due to two pre-existing family commitments involving grandchildren’s college graduations, with an apology and assurance of attendance starting after the next two meetings. McGee emphasized the county’s strong performance, crediting Seamans and department heads, and confirmed the audit was the best in four or five years, conducted cheaper than estimated with no issues. Seamans clarified that the audit issue stemmed from a misunderstanding of the ARPA funds transfer mechanics, which was much ado about nothing.


 






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**NOTE:** xx     
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**AGENDA ITEM:** BOARD ACTIONS: CCC                                                             
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**AGENDA DETAILS:** Review draft public minutes:                                                                                                                     
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**SYNOPSIS:** The agenda item addressed the approval of the meeting minutes from May 12, 2025. No specific details about the content of the minutes were discussed.




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**NOTE:** xx     
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**MOTIONER:** Parker                                                                                                                                           
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**MOTION DETAILS:** 
APPROVE:     
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**NOTICE TYPE:** xx  
**PERMIT TYPE:** xx   
**DOCUMENT TYPE:** Public minutes                      
**REQUEST #:** 2025-xx **DEPARTMENT:** xx **AMOUNT:** $xx **PURPOSE:** xx                               
**DETAIL:** xx  

 **DATE:** 05/12/2025
**AMOUNT:** $xx ; $xx   
**ACCOUNTS PAYABLE MANIFEST:** #1: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #2: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #3: **DATE:** xx $xx
**PAYROLL MANIFEST:** Date: xx  $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**CASH USED TO DATE:** $xx
**NAME:** xx  
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** McGee                                                                                                                      
**DISCUSSION:** xx
**MCGEE:** Yes
**CHANDLER:** Absent     
**PARKER:** Yes
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**NOTE:** xx 
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**AGENDA ITEM:** BOARD ACTIONS: CCC                                                             
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**AGENDA DETAILS:** Manifest:                                                                                                                     
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**SYNOPSIS:** Commissioners reviewed accounts payable and payroll manifests for approval. Accounts payable for May 16, 2025, totaled $781,394.12. Payroll for the same date was $300,055.17. No further details about the manifests were discussed.





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**NOTE:** xx     
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**MOTIONER:** Parker                                                                                                                                           
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**MOTION DETAILS:** 
APPROVE:     
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**NOTICE TYPE:** xx  
**PERMIT TYPE:** xx   
**DOCUMENT TYPE:** Financial manifest                      
**REQUEST #:** 2025-xx **DEPARTMENT:** xx **AMOUNT:** $xx **PURPOSE:** xx                               
**DETAIL:** xx  

 **DATE:** 05/12/2025
**AMOUNT:** $xx ; $xx   
**ACCOUNTS PAYABLE MANIFEST:** #1: **DATE:** 05/16/2025 $781,394.12
**ACCOUNTS PAYABLE MANIFEST:** #2: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #3: **DATE:** xx $xx
**PAYROLL MANIFEST:** Date: 05/16/2025  $300,055.17
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**CASH USED TO DATE:** $xx
**NAME:** xx  
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** McGee<                                                                                                                      
**DISCUSSION:** xx
**MCGEE:** Yes
**CHANDLER:** Absent     
**PARKER:** Yes
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**NOTE:** xx 
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**AGENDA ITEM:** BOARD ACTIONS: CCC                                                             
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**AGENDA DETAILS:** Policy:                                                                                                                     
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**SYNOPSIS:** Commissioners reviewed a revised hay policy, updated for transparency and clarity on purchasing procedures. The policy outlines who can buy hay, when, and how, and includes provisions for potential future contracting or county use of hay. The Department of Public Works director and administrative assistant handling hay operation finances met with Executive Coordinator Mellisa Seamans to ensure understanding of roles. The four-page policy is publicly available. Commissioner Parker briefly recessed to review the document, noting a missing element from prior policies but confirmed its inclusion after discussion.






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**NOTE:** xx     
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**MOTIONER:** Parker                                                                                                                                           
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**MOTION DETAILS:** 
ADOPT:     
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**NOTICE TYPE:** xx  
**PERMIT TYPE:** xx   
**DOCUMENT TYPE:** Policy                      
**REQUEST #:** 2025-xx **DEPARTMENT:** xx **AMOUNT:** $xx **PURPOSE:** xx                               
**DETAIL:** Hay purchasing policy  

 **DATE:** xx
**AMOUNT:** $xx ; $xx   
**ACCOUNTS PAYABLE MANIFEST:** #1: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #2: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #3: **DATE:** xx $xx
**PAYROLL MANIFEST:** Date: xx  $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**CASH USED TO DATE:** $xx
**NAME:** xx  
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** McGee                                                                                                                      
**DISCUSSION:** xx
**MCGEE:** Yes
**CHANDLER:** Absent     
**PARKER:** Yes
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**NOTE:** xx 
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**AGENDA ITEM:** BOARD ACTIONS: CCC                                                             
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**AGENDA DETAILS:** Meeting schedule:                                                                                                                     
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**SYNOPSIS:** Commissioners discussed adopting a revised summer meeting schedule to reduce the frequency of meetings. The proposed schedule shifts to biweekly meetings starting June 2, 2025, with subsequent meetings on June 16, 2025, and continuing every other week. The schedule skips the meeting planned for the following week after May 19, 2025, to align with the new plan. The change aims to accommodate department heads by ensuring timely approvals while allowing more flexibility during the summer. Department heads will be informed to plan approvals accordingly. The schedule accounts for holidays, including the Fourth of July and Labor Day, with Labor Day noted as falling on September 1, 2025.



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**NOTE:** xx     
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**AGENDA ITEM:** COMMITTEE REPORTS: CCC                                                             
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**AGENDA DETAILS:** Municipal Records:                                                                                                                     
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**SYNOPSIS:** Commissioners discussed appointments to the municipal records committee, required by law to maintain an updated record retention policy and schedule. The committee met on May 14, 2025, reviewing the policy with no changes needed to the retention schedule due to unchanged state regulations (RSA). The committee is evaluating updates to include retention of text messages and phone logs, currently not covered. Discussions included integrating record retention training into employee onboarding to ensure awareness of email and text message retention protocols. A separate policy is being developed to mandate county IT setup for all computers and phones, prompted by recent experiences. Proposed committee members include Mellisa Seamans, Karen Czifrick (finance office), Keith Blair, April Carpenter (Mountain View medical records director), Karen Rhines or her deputy (registry), Brian King (jail), Mike Santuccio (sheriff’s department), and Justin Liechty (IT department). The committee explored electronic record storage, with plans for Karen Czifrick to contact a company for a presentation and potential RFP or bids. Commissioners will be notified of future committee meeting dates.




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**NOTE:** xx     
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**MOTIONER:** Parker                                                                                                                                           
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**MOTION DETAILS:** 
APPOINT:     
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**NOTICE TYPE:** xx  
**PERMIT TYPE:** xx   
**DOCUMENT TYPE:** Appointment form:                       
**REQUEST #:** 2025-xx **DEPARTMENT:** xx **AMOUNT:** $xx **PURPOSE:** xx                               
**DETAIL:** Municipal Records Committee: Mellisa Seamans (Executive Coordinator)
Karen Czifrick (Finance Office)
Keith Blair
April Carpenter (Mountain View Medical Records Director)
Karen Rhines or her deputy (Registry of Deeds)
Brian King (Jail)
Mike Santuccio (Sheriff’s Department)
Justin Liechty (IT Department)
 

 **DATE:** xx
**AMOUNT:** $xx ; $xx   
**ACCOUNTS PAYABLE MANIFEST:** #1: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #2: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #3: **DATE:** xx $xx
**PAYROLL MANIFEST:** Date: xx  $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**CASH USED TO DATE:** $xx
**NAME:** xx  
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** McGee                                                                                                                      
**DISCUSSION:** xx
**MCGEE:** Yes
**CHANDLER:** Absent     
**PARKER:** Yes
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**NOTE:** xx 
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**AGENDA ITEM:** DEPARTMENT REPORTS: CCC                                                             
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**AGENDA DETAILS:** Finance:                                                                                                                     
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**SYNOPSIS:** Executive Coordinator Mellisa Seamans presented the budget versus actual report for the general fund and Mountain View. The software company could not calculate percentage columns without additional cost, so data is now processed in Excel. Three line items were slightly over budget, with department heads addressing these. Supplemental budget approvals on May 12, 2025, corrected underfunding in the victim witness department, where payroll expenses and benefits for a second full-time position were omitted, and a DPW Social Security line, under budgeted due to a calculation error during a prior delegation meeting. The budget versus actual report will be uploaded with meeting minutes for public access.





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**NOTE:** xx     
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**AGENDA ITEM:** DEPARTMENT REPORTS: CCC                                                             
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**AGENDA DETAILS:** Commission office:                                                                                                                     
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**SYNOPSIS:** Policy for Check Signing
Commissioners discussed the check-signing policy, which is still under review. Executive Coordinator Mellisa Seamans indicated ongoing efforts to modernize the process by incorporating technology to bring it to a contemporary standard, described as moving from “1900 levels” to the 21st century. No approval was ready, and further discussion with the county treasurer was noted as necessary.
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**Right to Know Training:**
Executive Coordinator Mellisa Seamans announced a right-to-know training session scheduled for June 2, 2025, from 2 to 4 PM, open to county staff, elected officials, and neighboring towns. Sixteen staff and elected officials from neighboring towns had registered, with a signup deadline of May 23, 2025. Seamans sent reminders to towns to encourage participation, expecting a well-attended event.
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**Jail Inspections:**
Executive Coordinator Mellisa Seamans reminded commissioners of their obligation under New Hampshire RSA to inspect the county jail twice yearly and submit a brief report. Commissioner Chuck McGee conducted the prior inspection. Seamans suggested coordinating with Superintendent Brian King to schedule the next inspection, potentially including the new commissioner, though his absence for three weeks was noted. McGee agreed to perform the inspection if timing required it before the new commissioner’s availability.






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**NOTE:** xx     
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**AGENDA ITEM:** BOARD ACTIONS: CCC                                                             
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**AGENDA DETAILS:** Received bids:                                                                                                                     
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**SYNOPSIS:** Commissioners reviewed bids for outsourcing Department of Public Works services, including landscaping and snow removal, as an exercise to evaluate costs compared to in-house operations. One bid was received from TMG Services in Glen Allen, Virginia. For landscaping, the bid included: weekly lawn mowing and trimming at $2,500 per service; biweekly weeding at $650 per service; shrub and hedge trimming twice yearly at $1,800 per service; tree pruning included in trimming costs; mulching at $75 per cubic yard (including material and labor); leaf blowing at $1,800 per visit; spring cleanup at $3,200; and fall cleanup at $1,800. For snow removal, the bid included: snow plowing at $185 per hour per truck; sidewalk clearing at $60 per hour; calcium chloride at $50 per 50-pound bag; rock salt at $750 per ton; and skid steer use at $175 per hour. No bids were received for wastewater management or water system services. The single bid was deemed expensive, and commissioners noted in-house services provide better control and cost-effectiveness, with DPW staff performing well. The Virginia bidder’s interest raised questions about how they found the opportunity, possibly through subcontractors.
.
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**NOTE:** xx     
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**AGENDA ITEM:** DEPARTMENT REPORTS: CCC                                                             
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**AGENDA DETAILS:** Registrar:                                                                                                                     
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**SYNOPSIS:** Registrar of Deeds Karin Rines presented the department report, noting the team’s strength due to staff longevity and cross-training. Revenue was reported as very strong, with a particularly successful week prior. Copy charges and subscriptions increased, suggesting potential real estate sales activity. All records are now housed within the Registry of Deeds, with roller shelving installed downstairs to accommodate them. Register Scott’s restoration project books are available to the public upon request, though delicate and covered with ribbons. Rines proposed returning to Fidlar Technologies for the land records management system, citing issues with the current system’s limited support. The delegation approved using former ARPA funds for this transition. Rines suggested waiving the RFP process for expediency, estimating a second-quarter 2026 implementation, as the switch to the current system took two years. Fidlar previously managed Carroll County’s records, but updates were not fully implemented under Register Scott, treating the county as a new customer. Rines noted Fidlar’s use in 260 counties and potential adoption by Merrimack County. She provided draft contracts, pending IT confirmation of data size for a bastion product to ensure record access during technology failures. Commissioners expressed concerns about the timeline and costs, noting the budget would differ significantly but was sustainable historically. Avenue was mentioned as another provider from a prior RFP, but Rines preferred Fidlar for familiarity and efficiency.


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**NOTE:** xx     
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**MOTIONER:** McGee                                                                                                                                            
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**MOTION DETAILS:** 
APPROVE:     
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**NOTICE TYPE:** xx  
**PERMIT TYPE:** xx   
**DOCUMENT TYPE:** xx                      
**REQUEST #:** 2025-xx **DEPARTMENT:** xx **AMOUNT:** $xx **PURPOSE:** xx                               
**DETAIL:** Commission allows Registrar Rines to proceed with the implementation with the new system; 
 

 **DATE:** xx
**AMOUNT:** $xx ; $xx   
**ACCOUNTS PAYABLE MANIFEST:** #1: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #2: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #3: **DATE:** xx $xx
**PAYROLL MANIFEST:** Date: xx  $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**CASH USED TO DATE:** $xx
**NAME:** xx  
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** Parker                                                                                                                       
**DISCUSSION:** xx
**MCGEE:** Yes
**CHANDLER:** Absent     
**PARKER:** Yes
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**NOTE:** xx 
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**AGENDA ITEM:** DEPARTMENT REPORTS: CCC                                                             
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**AGENDA DETAILS:** Facilites:                                                                                                                     
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**SYNOPSIS:** Commissioners reviewed bids for construction management of the Mountain View Community facility upgrade, presented by Mountain View Community Administrator Richard Leboeuf and Facilities Director Bob Murray. Two bids were received: Bonnette, Page & Stone at $219,840 for an eight-month build, with a $3,500 pre-construction cost and 4% fees for construction management and change orders; and Bowen Contracting at $145,787 for a five-month build, with a $7,500 pre-construction cost and 4.5% fees for construction management and change orders. The architect’s letter, reviewed by Leboeuf and Murray, noted monthly costs were similar (approximately $28,000 for Bonnette, Page & Stone and $29,000 for Bowen Contracting), but the five-month timeline was deemed aggressive, likely requiring change orders for extensions. Bonnette, Page & Stone, having constructed the original facility, offered institutional knowledge, and completion under eight months would return 100% savings to the county. The architect recommended Bonnette, Page & Stone for a more realistic timeline and better value. Leboeuf and Murray confirmed readiness of the civil engineer and mechanical contractor, with subcontractors to be selected via three bids per project component upon contract award. Commissioners favored Bonnette, Page & Stone due to familiarity with the building and concerns about shortages and tariffs supporting the longer, safer timeline.
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**NOTE:** xx     
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**MOTIONER:** Parker                                                                                                                                             
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**MOTION DETAILS:** 
AWARD:     
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**NOTICE TYPE:** xx  
**PERMIT TYPE:** xx   
**DOCUMENT TYPE:** Bid                      
**REQUEST #:** 2025-xx **DEPARTMENT:** xx **AMOUNT:** $xx **PURPOSE:** xx                               
**DETAIL:** Bonnette Page and Stone; BPS; Laundry facilities; 
 **DATE:** xx
**AMOUNT:** $xx ; $xx   
**ACCOUNTS PAYABLE MANIFEST:** #1: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #2: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #3: **DATE:** xx $xx
**PAYROLL MANIFEST:** Date: xx  $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**CASH USED TO DATE:** $xx
**NAME:** xx  
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** McGee                                                                                                                        
**DISCUSSION:** xx
**MCGEE:** Yes
**CHANDLER:** Absent     
**PARKER:** Yes
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**NOTE:** xx 
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**AGENDA ITEM:** BOARD ACTIONS: CCC
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**AGENDA DETAIL:** Non public session:
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**SYNTAX:** RSA 91-A:3 II (a) (c) (xx) (xx) (xx)
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**DATA LINK:** [https://www.gencourt.state.nh.us/rsa/html/VI/91-A/91-A-mrg.htm](https://www.gencourt.state.nh.us/rsa/html/VI/91-A/91-A-mrg.htm)
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**SYNOPSIS:** Commissioners entered a non-public session at 9:08 AM under New Hampshire RSA 91-A:3, II, paragraphs (a) and (c), to discuss public employee dismissal, promotion, compensation, or investigation, and matters that could adversely affect the reputation of a person other than a member of the board. They exited the non-public session at 9:36 AM.




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**NOTE:** xx
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**MOTIONER:** Parker                       
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**MOTION DETAILS:** (ENTER INTO) Non public session:
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**SESSION #1:** 05/19/2025 RSA 91-A:3 II (a) **STATUS:** xx
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**SESSION #2:** 05/19/2025 RSA 91-A:3 II (c) **STATUS:** xx
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**SESSION #3:** xx/xx/2025 RSA 91-A:3 II (xx) **STATUS:** xx
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**SESSION #4:** xx/xx/2025 RSA 91-A:3 II (xx) **STATUS:** xx
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**SESSION #5:** xx/xx/2025 RSA 91-A:3 II (xx) **STATUS:** xx
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**SECOND:** McGee                 
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**DISCUSSION:** xx      
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**PARKER:** Yes 
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**CHANDLER:** Absent        
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**MCGEE:** Yes  
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**TIME IN:** 09:08
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**NOTE:** xx  
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**MOTIONER:** Parker                                 
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**MOTION DETAILS:** (EXIT) Non public session; Seal NP minutes;        
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**SESSION #1:** 05/19/2025 RSA 91-A:3 II (a) **STATUS:** S
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**SESSION #2:** 05/19/2025 RSA 91-A:3 II (c) **STATUS:** S
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**SESSION #3:** xx/xx/2025 RSA 91-A:3 II (xx) **STATUS:** xx
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**SESSION #4:** xx/xx/2025 RSA 91-A:3 II (xx) **STATUS:** xx
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**SESSION #5:** xx/xx/2025 RSA 91-A:3 II (xx) **STATUS:** xx
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**SECOND:**  McGee                       
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**DISCUSSION:** xx
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**PARKER:**   Yes 
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**CHANDLER:**  Absent      
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**MCGEE:** Yes  
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**TIME OUT:**  09:37 
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**NOTE:** xx 
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**AGENDA ITEM:** DEPARTMENT REPORTS: CCC                                                             
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**AGENDA DETAILS:** I.T:                                                                                                                     
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**SYNOPSIS:** IT Director Justin Liechty provided an update on IT operations. Mailbox transfers for Mountain View Community are nearly complete, with all mailboxes soon on the new network and exchange server. A third domain controller is operational, adding redundancy. The new exchange server setup is complete, with some data still to be migrated. Liechty researched physical network connections, guided by Jon Rich of Cybertron, identifying available wires to connect buildings. Additional wiring is needed for an ad hoc connection and extra redundancy between the administrative building and Mountain View Community. Jon Rich and employee Natalie maintain 24-hour response times. Natalie completed the Ninja One project for easier network monitoring and is now assisting with replacing dispatch room monitors. A time clock issue at Mountain View Community was resolved, improving future troubleshooting. Data migration continues for Mountain View Community, ad hoc, and other offices, with most data on the new network to enhance redundancy. Liechty confirmed no major hardware purchases are needed beyond a potential low-cost redundancy server, some wiring, and possible workstations or laptops. Transition to Windows 11 is on track, with firewall setups and micro-network testing underway.


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**NOTE:** xx     
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**AGENDA ITEM:** DEPARTMENT REPORTS: CCC                                                             
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**AGENDA DETAILS:** Facilities:                                                                                                                      
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**SYNOPSIS:** Facilities Director Bob Murray presented a proposal to cancel the measurement and verification agreement with Siemens, noting that Siemens had demonstrated the promised energy savings for the county. The agreement, costing $12,700 annually, was deemed unnecessary as the county had received two reports confirming savings, with a third report expected soon. The delegation approved funding for the final $12,700 payment in the supplemental budget. Murray sought permission to sign the cancellation agreement to end the contract, which would otherwise continue indefinitely, saving the county $12,700 per year moving forward.



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**NOTE:** xx     
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**MOTIONER:** McGee                                                                                                                                              
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**MOTION DETAILS:** 
APPROVE:     
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**NOTICE TYPE:** xx  
**PERMIT TYPE:** xx   
**DOCUMENT TYPE:** Energy measurement and verification agreement;                       
**REQUEST #:** 2025-xx **DEPARTMENT:** xx **AMOUNT:** $xx **PURPOSE:** xx                               
**DETAIL:** Siemens; Cancel;  
 **DATE:** xx
**AMOUNT:** $xx ; $xx   
**ACCOUNTS PAYABLE MANIFEST:** #1: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #2: **DATE:** xx $xx
**ACCOUNTS PAYABLE MANIFEST:** #3: **DATE:** xx $xx
**PAYROLL MANIFEST:** Date: xx  $xx
**PAYROLL MANIFEST:** Date: xx $xx
**PAYROLL MANIFEST:** Date: xx $xx
**CASH USED TO DATE:** $xx
**NAME:** xx  
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** Parker                                                                                                                         
**DISCUSSION:** xx
**MCGEE:** Yes
**CHANDLER:** Absent     
**PARKER:** Yes
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**NOTE:** xx 
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**AGENDA ITEM:** DEPARTMENT REPORTS: CCC                                                             
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**AGENDA DETAILS:** Executive Coordinator:                                                                                                                      
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**SYNOPSIS:** Executive Coordinator Mellisa Seamans proposed resigning from her secondary role as delegation coordinator, citing irreconcilable ethical and practical conflicts with her primary role as executive coordinator for the Carroll County Commissioners. She presented a formal letter addressed to delegation chair Lino Avellani and the Carroll County delegation, announcing her resignation effective immediately after 11 years of service. Seamans explained that her delegation responsibilities had increasingly come into direct conflict with her obligations to implement the commissioners’ policies and directives, creating challenges she could no longer reconcile.
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In her letter, Seamans detailed several issues. She stated that the delegation’s purpose is to advise and support, not to supplant or dictate, the decisions of the elected commissioners. However, she observed that the delegation’s actions and commentary frequently demonstrated insufficient deference to the commissioners’ authority, attempting to exert undue influence. This overreach created a direct conflict with her accountability to the commissioners and her responsibility for the smooth operation of county departments. Seamans highlighted a proposed investigation into the former CFO’s departure as a significant concern, describing it as illegitimate and lacking proper cause or consultation with the commissioners. She noted that this investigation was already distracting department heads and staff, diverting their focus from essential county work and undermining her goal of ensuring efficient operations.
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Seamans further addressed a perceived lack of respect from the delegation for her knowledge, experience, and dedication. She stated that her attempts to offer guidance were consistently disregarded, exacerbating the conflict with her executive coordinator duties. This disregard extended to a lack of respect for the expertise and decisions of the county commissioners themselves. Given these fundamental disagreements about the delegation’s role, the detrimental impact of the threatened investigation, and the lack of respect for her and county staff, Seamans concluded that continuing in the dual role would compromise her ability to effectively and ethically fulfill her responsibilities as executive coordinator. She emphasized that resigning from the delegation coordinator position was in the best interest of both the delegation and the county, allowing her to focus on supporting the commissioners’ leadership and the county’s operations.
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Seamans expressed a wish for the delegation’s future success, provided it operates within its intended advisory scope, respects established county structures, adheres to ethical principles, and acknowledges the commissioners’ authority. She read the letter aloud during the meeting, receiving supportive comments from commissioners and public attendee Fred Cain, who thanked her for her extensive work and dedication to the county.





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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS: CCC                                                             
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**AGENDA DETAILS:** Public:                                                                                                                      
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**SYNOPSIS:** Fred Cain from Wolfeboro, in his second public comment, thanked Executive Coordinator Mellisa Seamans for her extensive work, noting that she goes far beyond public expectations in her duties. He inquired about the status of accessing a laptop belonging to former Commissioner McCarthy, which he had raised at the previous meeting, and noted that Seamans had promised to provide an answer. IT Director Justin Liechty responded, stating the laptop, encrypted with Microsoft’s BitLocker, had not yet been accessed. Liechty explained he needed to contact Microsoft to identify the email account tied to the BitLocker encryption, using the county’s purchase order and proof of ownership to retrieve the necessary information. He confirmed the county’s contractor, Jon Rich of Cybertron, did not have the password, and all other passwords had been transferred to the county. Commissioners affirmed they were still working on accessing the laptop and would not give up.

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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS: CCC                                                             
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**AGENDA DETAILS:** Public:                                                                                                                      
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**SYNOPSIS:** Hon. Ed Comeau, the camera operator and operator of GovernmentOversite.com, raised a question during Fred Cain’s second public comment regarding the BitLocker encryption on former Commissioner McCarthy’s laptop. Comeau asked how Microsoft could assist in accessing the laptop, noting that BitLocker is designed to prevent unauthorized access. IT Director Justin Liechty responded that the laptop, encrypted with Microsoft’s BitLocker, had not yet been accessed. Liechty explained he needed to contact Microsoft to identify the email account tied to the BitLocker encryption, using the county’s purchase order and proof of ownership to retrieve the necessary information. He clarified that the county’s contractor, Jon Rich of Cybertron, did not have the password, and all other passwords had been transferred to the county. Liechty stated he would reach out to Microsoft to determine the associated email address to unlock the encryption.


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**AGENDA ITEM:** BOARD ACTIONS: CCC                                                             
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**AGENDA DETAILS:** Adjournment:                                                                                                                      
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**SYNOPSIS:** Commissioners discussed adjourning the meeting, with the process initiated at 9:51 AM. The adjournment was proposed to occur at the call of the chair. Following the motion, a brief discussion occurred about the Siemens cancellation agreement, confirming Facilities Director Bob Murray was authorized to sign it. Commissioners also addressed returning the landscaping and snow removal bids, expressing curiosity about how the Virginia-based company, TMG Services, learned of the opportunity, speculating they might use local subcontractors. The meeting concluded with light-hearted remarks about avoiding Concord and budget negotiations, with the final adjournment noted at 9:52 AM, prompted by a mention of retirement.
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