**ROLL:** Tom Bucco; John MacDonald; Bill Marsh; Steve Woodcock; Ed Comeau; Susan Ticehurst; Edi Desmarais; Lino Avellani; Glenn Cordelli; Anita Burroughs; Karel Crawford; Bill Nelson; Joe Costello; David L. Babson; Amanda Bevard; Terry McCarthy; Kathleen Armstrong; Ken Robichaud; Jason Henry; Bob Murray; Howard Chandler; Lisa Scott; Deana Vallely;  

**MOTION:**  Avellani, to approve minutes; 5/3/19; 
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**SECOND:** Marsh 
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**VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst ABSTAIN; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford ABSTAIN; Bill Nelson Y;

**REVENUE GUIDELINE 1/1/19 3/31/19 PRINTED 9/16/19:** Column formatting; 

**MOTION:** Avellani, to accept the revenue guideline 1/1/19- 3/3/19 
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**SECOND:** Marsh 
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**VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;

**REVENUE GUIDELINE 1/19- 6/19:** Insurance refund; workmans compensation; Sheriff's income; **Hales Location**; submitted invoice; Jail revenue reporting; modified cash basis accounting; accrual accounting system; jail cash basis accounting; MVC cafe versus meals; MVC nursing home revenue; over budgeting expenses; under estimated revenues; ProShare funds; HHS; Modified accrual systems; Medicaid room and board; Jail invoices: inmates; Registrar of Deeds revenue; MVC revenue; HOC meals;    

**MOTION:**  Marsh, to accept the revenue guideline 1/19- 6/19. 
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**SECOND:** Crawford
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**VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;

**EXPENDITURES:** Special fees: Auditors; 2018 Audit; Melanson & Heath contract; Auditors draft report; CPA assistance; office supplies; victim witness grant; prior years expenditures; budget report formatting;  

**MOTION:** Avellani, to accept the expenditure report; 34:07; 
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**SECOND:** Crawford
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**VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;

**REPORTING TRANSFERS; REPORTING METHODS:** Executive summary; Financial software: BRC; ACS; CONDUIT; Avenu; expenses guideline analysis; MVC intradepartmental transfers; supplemental appropriations: Union contracts; excel spread sheets; business office servers; October 23, 2019 Avenu, Inc. onsite visit; new financial system implementation plan; cloud contract;   

**RECESS:** **INTEGRATED DELIVERY NETWORK (IDN):** NH HHS; payment tracking; annual contract; $10,000,000.00; $54.00 per person; 115 waiver; IDN7; Coos; Grafton; Carroll; Rockingham; $2,000,000.00 proshare; lack of IDN financial reporting; 30% overhead cost; $432,000.00; NH Association of Counties; residential treatment programs;  

**Jail subcommittee:** Ticehurst: organization meeting; scope of work; 

**2018 AUDIT UPDATE:** Melanson&Heath; republican caucus questions; financial audit delay; reporting material delays; account reconciliation; performance audit recommendations; CPA; business office cross training; Municipal Resource Inc.; bid solicitation; 

**DELEGATION ACCESS TO FINANCIAL SYSTEM:** Read only access; 5 access points; manual entries; report access; Department head access; 

**MOTION:** Cordelli, to have the Delegation have the commissioners invite Melanson & Heath to an onsite meeting with the commission and the Delegation and Department heads to discuss the 2018 financial audit. 
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**SECOND:** Avellani/ discussion: Ticehurst: cost; Bevard: why dept. heads?
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**AMENDED MOTION:** Marsh, that this meeting be the final presentation of the audit to the commissioners unless there will be a material delay in audit completion, in which case an additional meeting would be reasonable.
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**Motion recalled:** **amended motion** is main motion.
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**SECOND:**   
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**ROLL CALL VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst **NAY**; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;


**COMMISSION BUDGET PROCESS:** Public hearings; public access to budget; consolidated line items; loss of comparison; commissioners budget priorities; 

**MOTION:** Bucco, EXE committee; minutes: 1/28/19 
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**SECOND:** Desmarais 
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**VOTE:** **Tom Bucco Y**; **Edi Desmarais Y**; **Lino Avellani Y**; **Glenn Cordelli Y**; 

**MOTION:** Cordelli, minutes: 3/4/19
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**SECOND:** Burroughs 
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**VOTE:** John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;

**MOTION:** Avellani, minutes: 3/11/19 
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**SECOND:** Buroughs: Ticehurst discussion: apposed: minutes were not distributed to delegation for the 9/16/19 meeting for review.  
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**VOTE:**  John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; **Susan Ticehurst NAY**; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;

**MOTION:** Crawford, minutes: 3/29/19 
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**SECOND:** Marsh
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**VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; **Susan Ticehurst NAY**; Edi Desmarais Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; 

**QUESTIONS TO CLERK:** Minute approval list: 1/28/19 EXE; 3/4/19; 3/11/19; 3/29/19; 7/9/19 EXE; 

**MOTION:** Marsh, EXE minutes: 7/9/19 
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**SECOND:** Bucco 
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**VOTE:** Tom Bucco Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; **Ticehurst NAY**

**MOTION:** Avellani, to approve: MS42 and authorize the Chair Desmarais to sign. 
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**SECOND:** Marsh; Discussion: Ticehurst apposes signing document the delegation has not seen; Comeau requests that the Clerk check the totals listed on the MS42 form. $300.00 error. 
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**MOTION:** Cordelli, to reconsider vote to accept 3/29/19 minutes
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**SECOND:** Avellani
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**VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;

**MOTION:** Avellani, to change the motion made by Rep Butler within the 3/29/19 minutes to $2,208,342.00 used from surplus. 
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**SECOND:** Cordelli  
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**VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;

**MOTION:** Avellani, to approve the 3/29/19 minutes as corrected 
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**SECOND:** Burroughs 
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**VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; **Susan Ticehurst NAY**; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;

**MOTION:** Crawford, to approve the MS 42 2019: 
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**SECOND:** Cordelli
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**VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; **Susan Ticehurst NAY**; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;

**COMMISSION UPDATES:** Siemens energy audit update; Paving RFP; Transfers; property liability; calendar year versus fiscal year; plowing; Primex recommendations; risk management; capital project definition; care of grounds;   

**MOTION:** Marsh, to express the sense of the delegation to have the commission go forward and develop a plan to pave the parking lot. 
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**SECOND:** Avellani; Woodcock: paving project timeline; 
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**AMENDED:** Ticehurst: to have the Executive committee; Avellani: paving seasons
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**VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; **Glenn Cordelli NAY**; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;

**DELEGATION MEMBER COMMENTS:** Cordelli: changing fiscal year; RSA process to move to a fiscal year from a calendar year; tax implications; auditors; 

**MOTION:** Cordelli, to adjourn: 12:50 pm 
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**SECOND:** Burroughs 
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**VOTE:** Tom Bucco Y; John MacDonald Y; Bill Marsh Y; Steve Woodcock Y; Ed Comeau Y; Susan Ticehurst Y; Edi Desmarais Y; Lino Avellani Y; Glenn Cordelli Y; Anita Burroughs Y; Karel Crawford Y; Bill Nelson Y;