**MEETING DATE:** 04/08/2024
**MEETING TYPE:** Planning Board
**TIME IN:** 19:00
**PRESENT:** Terry Ward; Rick Surette; Marshall Goldberg; Ed Ingalls; Kerry McMenamy;   
**LIAISON:** Richard Zacher; 
**ELECTRONIC:** None
**ABSENT:** Gus Stratton;
**ADMINISTRATIVE ASSISTANT:** xx;
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYSIS:** @OPR1
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**NOTE:** Craig Evans; Archivist; Karen Servacek; Town Clerk; 
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**AGENDA ITEM:** BOARD ACTIONS:               
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**AGENDA DETAILS:**   Nomination:                   
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**SYNTAX:** Appointment; Rick Surette; Board membership;         
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**SYNOPSIS:** [CxIv8Mzw55RBSWQBXAz6yyfUnjxMEUHQ](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**MOTIONER:** Ward               
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**MOTION DETAILS:**
APPOINT: 
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**NOTICE TYPE:** xx
**PERMIT TYPE:** xx 
**DOCUMENT TYPE:** Appointment form  
**DETAIL:** Appoint Rick Surette; 1 year term; 03/2025; 
**MEETING TYPE:** xx
**DATE:** xx
**TIME:** xx
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** Ward          
**DISCUSSION:** xx
**WARD:** Yes    
**INGALLS:** Yes       
**MCMENAMY:** Yes  
**STRATTON:** Absent 
**SURETTE:** Yes  
**GOLDBERG:** Yes 
**ZACHER:** Yes 
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORTS:               
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**AGENDA DETAILS:**   Town Clerk:                   
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**SYNTAX:** Servacek; Oath Administation; Rick Surette;         
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**SYNOPSIS:** [N1HCK2PS1Eaadcv7khDhHh3Pe91xa2ZA](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:               
____________________
**AGENDA DETAILS:**   Nomination:                   
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**SYNTAX:** Ward; Rick Surette; Chairman;          
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**SYNOPSIS:** [y0n5Uxji4vzErQOPlMYO76mO6QPnhieP](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**MOTIONER:** Ward               
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**MOTION DETAILS:**
APPOINT: 
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**NOTICE TYPE:** xx
**PERMIT TYPE:** xx 
**DOCUMENT TYPE:** xx
**DETAIL:** Board reorganization post election; Rick Surette; Chairmen; 
**MEETING TYPE:** xx
**DATE:** xx
**TIME:** xx
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** McMenamy          
**DISCUSSION:** xx
**WARD:** Yes    
**INGALLS:** Yes       
**MCMENAMY:** Yes  
**STRATTON:** Absent 
**SURETTE:** Yes  
**GOLDBERG:** Yes 
**ZACHER:** Yes 
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORTS:               
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**AGENDA DETAILS:**   Town Clerk:                   
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**SYNTAX:** Certification; Zoning changes; Subdivision regulations; Signatures collected; Appendix E; Permitted permitted; Non permitted uses;           
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**SYNOPSIS:** [CMd7qQVUqyWrPUzsspOtx7GfOvNUr5Ht](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:               
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**AGENDA DETAILS:**   Discussion:                   
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**SYNTAX:** Warrant articles; Solar installations; 5 acre minimum;            
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**SYNOPSIS:** [XsJYvEJQp199L0lSCRn1Tp0auXkXzotr](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** ANNOUNCEMENTS:               
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**AGENDA DETAILS:**   Meeting schedule:                    
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**SYNTAX:** Public consultation; Town Offices; THU 08:00 10:00; Draft public minutes; Leah Gage;             
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**SYNOPSIS:** [ZMIJu6bDBMnne9QkN9hD4h22ct0EWaR2](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**MOTIONER:** Surette               
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**MOTION DETAILS:**
APPROVE: 
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**NOTICE TYPE:** xx
**PERMIT TYPE:** xx 
**DOCUMENT TYPE:** xx
**DETAIL:** Public consultation availability; Town Offices; THU 08:00 10:00; 2nd week of month; 
**MEETING TYPE:** xx
**DATE:** xx
**TIME:** xx
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** Ingalls           
**DISCUSSION:** xx
**WARD:** Yes    
**INGALLS:** Yes       
**MCMENAMY:** Yes  
**STRATTON:** Absent 
**SURETTE:** Yes  
**GOLDBERG:** Yes 
**ZACHER:** Yes 
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORTS:               
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**AGENDA DETAILS:**   Archivist:                    
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**SYNTAX:** Craig Evans; Document handling; Property files; Minutes; Leah Gage; Blue ink; Signatures; Public minute approval process; Draft minutes; RSA 91-A: Training; NHMA; Office of Strategic Initiatives; OSI; Rules of Procedure; Agendas; Postings; RSA 676; Subdivision files; Zoning ordinance; Zoning Board; Boundary line adjustment; Notice of decisions; Administrative enforcement procedures; Plat data; Appendix s; George Nick; Public minutes; Hearing notices; Town Clerk certification;             
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**SYNOPSIS:** [ZMIJu6bDBMnne9QkN9hD4h22ct0EWaR2](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORTS:               
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**AGENDA DETAILS:**   Archivist:                    
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**SYNTAX:** Craig Evans; Document handling; Original documents; Zoning ordinance; 1961; Substandard lots; Town website; County registrar; Synopsis; Amendments; ADU; Subdivision files; property files; Deeds; Fire proof file; Land use change tax records; Assessment cards; Pam Fraiser; Timber types; Cross reference record;             
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**SYNOPSIS:** [ZMIJu6bDBMnne9QkN9hD4h22ct0EWaR2](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORTS:               
____________________
**AGENDA DETAILS:**   Archivist:                    
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**SYNTAX:** Craig Evans; Document handling; Valuation record; Property file; Deeds; Current owner; County Registrar; Notices; Boundary line adjustment; Notice of decisions; Building permits; Driveway permits; Beach; Notice of intent to cut wood or timber; 675 Property files; Rules of procedure; Parent lots; George Nick; Notice of decision; Certified mailings; Appendix Q; Appendix R; Appendix B; Abutter lists; Appendix N; Public hearing notices; Appendix J-L; Appendix M; Agenda as posting;             
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**SYNOPSIS:** [ZMIJu6bDBMnne9QkN9hD4h22ct0EWaR2](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORTS:               
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**AGENDA DETAILS:**   Archivist:                    
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**SYNTAX:** Craig Evans; Document handling; Meeting notices; Meeting agenda; Meeting postings; Zoning Board ROP; 2010; 2011; Bill Gaver; Appendix O; Certified letters; Superior Court; Certified; Return receipt; Mylar; Blue ink; Secretary pro tempore; Town of Sandwich planning department; George Nick;              
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**SYNOPSIS:** [ZMIJu6bDBMnne9QkN9hD4h22ct0EWaR2](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORTS:               
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**AGENDA DETAILS:**   Archivist:                    
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**SYNTAX:** Craig Evans; Document handling; Plats; Lot line adjustments; Vault administration; Archivist duties; Building permits; Vault: Septic approvals; Septic approval to operate; Septic designs; Application case file numbering; Drew Farm subdivision; Letters: i L o; Assigning lot numbers; Code enforcement officer;              
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**SYNOPSIS:** [ZMIJu6bDBMnne9QkN9hD4h22ct0EWaR2](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORTS:               
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**AGENDA DETAILS:**   Archivist:                    
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**SYNTAX:** Craig Evans; Document handling; Public hearing notices; Publication fees; Application fees; Publish locations; Notification fees; Dick Peckham; Flat files; SRPC mapping; GIS; Strafford Regional Planning Commission;  Finding aid document; 1962 Building regulations; Flood plain mapping; FEMA;            
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**SYNOPSIS:** [ZMIJu6bDBMnne9QkN9hD4h22ct0EWaR2](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** DEPARTMENT REPORTS:               
____________________
**AGENDA DETAILS:**   Archivist:                    
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**SYNTAX:** Craig Evans; Document handling; Emergency management;             
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**SYNOPSIS:** [ZMIJu6bDBMnne9QkN9hD4h22ct0EWaR2](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:               
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**AGENDA DETAILS:**   Nominate:                    
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**SYNTAX:** Vice Chair;            
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**SYNOPSIS:** [Y1Y8NVdr6oBETIKQKDuXjg8vZ1HVVoIR](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**MOTIONER:** Surette               
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**MOTION DETAILS:**
APPOINT: 
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**NOTICE TYPE:** xx
**PERMIT TYPE:** xx 
**DOCUMENT TYPE:** Board organization post election; 
**DETAIL:** Ed Ingalls; Vice Chair; 
**MEETING TYPE:** xx
**DATE:** xx
**TIME:** xx
**ADDRESS:** xx
**LAND OWNER:** xx 
**MAP:**  xx
**LOT:**  xx
**SUB:** xx
**ACCESS:** xx  
**CEMETERY:** xx
**ACREAGE/CUT:** xx 
**TOTAL ACREAGE:** xx 
**TAX STATUS:** xx
**AMOUNT:** $xx
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**SECOND:** Ward            
**DISCUSSION:** xx
**WARD:** Yes    
**INGALLS:** Yes       
**MCMENAMY:** Yes  
**STRATTON:** Absent 
**SURETTE:** Yes  
**GOLDBERG:** Yes 
**ZACHER:** Yes 
_____________________
**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:               
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**AGENDA DETAILS:**   Discussion:                    
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**SYNTAX:** Planning Board administrative assistant duties; Rules of procedure adherence; Notice of decisions; Applicant consultation process; Preliminary review; RSA 91-A: Law; Tim Straz; Planning computer data access; Leah Gage; Administrative assistant compensation; Master Plan revision process; Master Plan survey;            
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**SYNOPSIS:** [fAbGSDEMfK0iqdfeBwig0YOxdEIa7CSQ](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:  
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**AGENDA DETAILS:** Adjournment:     
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**SYNTAX:** Call by Chair Surette: Time out: 20:41   
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**SYNOPSIS:** [sbaBhPOKNXTO7400JD6Fu46SdAkvF3rs](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)
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**NOTE:** xx
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