**MEETING DATE:** 04/26/2022. 
**TIME IN:** 18:30 
**OFFICIALS PRESENT:** Selectmen: Brian Robisheau; Rick Surette; Richard Zacher
**ELECTRONIC:** None 
**ABSENT:** None 
**ADMINISTRATIVE ASSISTANT:** Cassandra Rodil 
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYSIS:** @OPR1
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**AGENDA ITEM:** BOARD ACTIONS: 
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**AGENDA DETAIL:** Public/Non public minute review:    
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**SYNTAX:** 04/12/2022; Non public minutes: 04/12/2022;   
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**SYNOPSIS:** [oSykZVn7dFDEbnE67oBycVV64yWHcZqK](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**MOTION:** 
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**MOTIONER:** Zacher 
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**MOTION DETAILS:** 
APPROVE: Public/Non public minutes 
**DATE:** 04/12/2022
**DATE:**04/12/2022 
**SECOND:** Robisheau 
**DISCUSSION:**  Zacher: Page 4; Add gravel tax map and lot identifiers;   
**ROBISHEAU:** Yes
**ZACHER:** Yes
**SURETTE:** Yes
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**NOTE:** xx
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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS:      
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**AGENDA DETAIL:** Public:                        
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**SYNTAX:** Public participation process during office space expansion agenda item;  
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**SYNOPSIS:** [UbvCkahPq58zff6zGJQPghpv4NiH9biY](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** DEPARTMENT REPORT:       
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**AGENDA DETAIL:** Town Clerk:                        
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**SYNTAX:** Servacek: Dog licensing requirement; Deadline: 04/30/2022; Non adherence fine/violation; Database proposal; Town Clerk operating hours; Monday: 09:00-17:00; Tuesday-Wednesday: 15:00-17:00; Last Saturday/monthly: 10:00-12:00; Town Clerk status report creation; Quarterly reporting proposal; Licensing database; Transfer Station facility stickers database;
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**SYNTAX:** Recognition event; Outgoing Town Clerk: Virginia Mcginley; Outgoing Treasurer: Marilou Maclean; 05/07/2022; May 07, 2022 13:00-15:00 Brookfield Town House location; Outgoing moderator: Representative Dr. William Marsh respectively declined invitation;         
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**SYNOPSIS:** [auCy5K9Wx6ZvzAGxerKao3yxE6XUD335](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** DEPARTMENT REPORT:       
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**AGENDA DETAIL:** Tax collector:                        
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**SYNTAX:** Peckham: Property deeding (2); Drew Farm subdivision; County Registrar;         
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**SYNOPSIS:** [5eGQU9YFsvwvCc3TLCmyiKX3MtwkVHUx](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** BOARD REPORT:        
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**AGENDA DETAIL:** Planning:                         
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**SYNTAX:** Liaison: Zacher: Simone subdivision public hearing continuance;          
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**SYNOPSIS:** [ysKmjUJb7Tw6XLyY87TT9RqEYwt6RXbo](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** DEPARTMENT REPORT:        
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**AGENDA DETAIL:** Treasurer:                          
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**SYNTAX:** Dolbear: Auditing; Plodzic Sanderson; Engagement  letter; DEC 31, 2021-2022-2023; $9,000.00 annually; MS535 2021; Audit schedule: 05/09/10/2022; MS232 Signature request; MS9-MS10 Trustees Trust Funds; DRA  MS232R; Storm water mitigation grant funding; Broadband services; Block grant funding: Curry’s Way map; Joint Loss Management meeting; RSA 91-A: Right to know; Open meeting law training;           
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**SYNOPSIS:** [otxHpmshdEd62rjwRHLNmwMpMfQzKzqG](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**NOTE:** Issued check; Deeded Drew Farm property; Map: 018 Lot: 4-L; Map: 018 Lot: 4-d; 
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**AGENDA ITEM:** ANNOUNCEMENT:        
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**AGENDA DETAIL:** Moderator:                           
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**SYNTAX:** Moderator appointment; Checklist Supervisors; Jim Cowles;              
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**SYNOPSIS:** [fE8gQw8xQWHunmJLQEYDzeHYsr6zcsHA](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** DEPARTMENT REPORT:        
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**AGENDA DETAIL:** Road Agent:                           
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**SYNTAX:** Nason: Town Office parking lot; Seasonal curb stop installation; Grading;               
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**SYNOPSIS:** [p2t8iP8an5gqddx6kDu44Q8S7z93rVoD](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** ANNOUNCEMENTS:        
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**AGENDA DETAIL:** Road Agent:                           
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**SYNTAX:** Nason: Resignation letter submitted; End date: 10/15/2022;                
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**SYNOPSIS:** [p2t8iP8an5gqddx6kDu44Q8S7z93rVoD](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** COMMISSION REPORT:         
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**AGENDA DETAIL:** Heritage:                            
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**SYNTAX:** Maclean: Meeting schedule: 05/18/2022 18:00 Town Offices; First 2022 Meeting;                 
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**SYNOPSIS:** [xLvg36Y63XiwDKUkEedJDwmCAWRsGuiy](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** ANNOUNCEMENTS:         
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**AGENDA DETAIL:** Health Officer:                            
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**SYNTAX:** New Health Officer: Christopher Proulx;                 
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**SYNOPSIS:** [cUa6dUxEtS9r3CxA39Zc5xMKeu4pTvRo](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** DEPARTMENT REPORT:          
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**AGENDA DETAIL:** Timber monitor:                            
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**SYNTAX:** Notice: Intent to cut wood or timber applications; Deficient timber removal reporting; Reported (3) Outstanding;                
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**SYNOPSIS:** [hzq8FXnfxK3MoPVuhTrg6Z6HVxfyQqgh](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** BOARD ACTIONS:           
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**AGENDA DETAIL:** Town Office expansion:                             
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**SYNTAX:** Town Office space ideas/solutions; Office space use schedule; Computer sharing; Workspace sharing; Treasurer’s workspace location; Laptop docking station use; Duel monitor proposal;
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**SYNTAX:** Printer/copier location; Town Office building expansion proposal; Utility closet; Town Office 2nd Floor;                  
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**SYNOPSIS:** [s4GaTNctor2sxmwnmqT9X7PREH4RJ3JX](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** DEPARTMENT REPORT:            
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**AGENDA DETAIL:** Assessing:                             
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**SYNTAX:** GIS Mapping software; Data overlays;                  
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**SYNOPSIS:** [r2QB3ipAWNZgE7hKM8VggMdB2V9zdENm](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** BOARD ACTIONS:            
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**AGENDA DETAIL:** Dilapidated structure:                             
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**SYNTAX:** Demolished barn structure; Route 109; Debris removal requirement; 01/2021 Violation notification letter; Removal date; Zoning requirement; One year from notification; Old Barn wood; 
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**SYNOPSIS:** [Xz8RNuFoocyxo8Th4vGxFCmwBXhVVFFN](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** DEPARTMENT REPORT:             
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**AGENDA DETAIL:** Road Agent:                            
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**SYNTAX:** Revised Road Agent fee schedule; Fuel cost increase;  
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**SYNOPSIS:** [4uGU8rfoTES8QRBxTFjafcP97mz5brgJ](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**MOTION:** 
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**MOTIONER:** Zacher    
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**MOTION DETAILS:**
APPROVE: Revised fee schedule;  
**SECOND:** Surette        
**DISCUSSION:**  xx  
**ROBISHEAU:** Yes 
**ZACHER:** Yes
**SURETTE:** Yes
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**NOTE:** Signature; Contract; Treasurer copy request; 
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**AGENDA ITEM:** ANNOUNCEMENTS:              
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**AGENDA DETAIL:** Town Coffee:                             
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**SYNTAX:** Last Saturday monthly; Next Town Coffee: 04/30/2022 08:00- 10:00 Town House;    
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**SYNOPSIS:** [UssVxFDX3yZwxFmDgNpCKk9u8oQ93FWP](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** ANNOUNCEMENTS:              
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**AGENDA DETAIL:** Joint Non public Planning Board/Select Board meeting with council; Mitchel Municipal Group; THU 04/28/2022 17:00 Town Offices;                              
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**SYNTAX:** xx   
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**SYNOPSIS:** [UssVxFDX3yZwxFmDgNpCKk9u8oQ93FWP](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**NOTE:** Non meeting: RSA 91-A:2 I (b) Consultation with legal council;     **91-A:2 Meetings Open to Public. –**
I. For the purpose of this chapter, a "meeting" means the convening of a quorum of the membership of a public body, as defined in RSA 91-A:1-a, VI, or the majority of the members of such public body if the rules of that body define "quorum" as more than a majority of its members, whether in person, by means of telephone or electronic communication, or in any other manner such that all participating members are able to communicate with each other contemporaneously, subject to the provisions set forth in RSA 91-A:2, III, for the purpose of discussing or acting upon a matter or matters over which the public body has supervision, control, jurisdiction, or advisory power. A chance, social, or other encounter not convened for the purpose of discussing or acting upon such matters shall not constitute a meeting if no decisions are made regarding such matters. "Meeting" shall also not include:
(a) Strategy or negotiations with respect to collective bargaining; **(b) Consultation with legal counsel;** 
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**AGENDA ITEM:** DEPARTMENT REPORT:
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**AGENDA DETAIL:** Treasurer:  
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**SYNTAX:** Dolbear:   
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**SYNOPSIS:** [mYXrQbpmSQidV7kEbk2Fy2WS7Yxr4yjN](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**BILLS READ INTO RECORD:**
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Eversource: **AMOUNT:** $125.66 
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Eversource:  **AMOUNT:** $208.20  
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GWRSD: **AMOUNT:** $164,748.00 May; 
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NHDOT: **AMOUNT:** $7.26
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General supplies: **AMOUNT:** $52.98
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RTK Training: **AMOUNT:** $55.00 
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Town Clerk: **AMOUNT:** $75.00 
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Porter Office Machines: **AMOUNT:** $176.24
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Book shelve: **AMOUNT:** $359.00 
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Spectrum: **AMOUNT:** $84.98  
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Staples: **AMOUNT:** $9.95; **NOTE:** Shipping is mentioned; Purchase total assumption: Book case;  
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White Mountain Oil Propane:  **AMOUNT:** $541.51
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xx: **AMOUNT:** $000
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xx: **AMOUNT:** $000
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xx: **AMOUNT:** $000 
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**MOTION:** 
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**MOTIONER:** Robisheau 
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**MOTION DETAILS:**
APPROVE: Pay bills read into record; 
**SECOND:** Surette    
**DISCUSSION:**  None 
**ROBISHEAU:** Yes
**ZACHER:** Yes
**SURETTE:** Yes  
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**NOTE:** xx
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**AGENDA ITEM:** BOARD ACTIONS:              
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**AGENDA DETAIL:** Drew Farm Subdivision:                           
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**SYNTAX:** Communal mail box location; Route 109; Safety concern; Wakefield Post Master; Road side residential mail boxes; Post delivery efficiency; Postmaster correspondence letter;    
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**SYNOPSIS:** [Aj9trxREyQUw8nbTkQErWhqmmAd6pL3v](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**MOTION:** 
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**MOTIONER:** Surette    
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**MOTION DETAILS:**
APPROVE: Sign/send correspondence to Sanbornville Post Master outlining the Drew Farm communal mail box location lack of safety/accessibility by postal customers;   
**SECOND:** Robisheau         
**DISCUSSION:**  xx  
**ROBISHEAU:** Yes 
**ZACHER:** Yes
**SURETTE:** Yes
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**NOTE:** xx
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**AGENDA ITEM:** PUBLIC/MEMBER COMMENTS:              
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**AGENDA DETAIL:** Drew Farm Lane resident;                           
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**SYNTAX:** Alleged improper abutter septic tank installation; Alleged septic/leach field installation lot setback not met; Boundary line determination;     
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**SYNOPSIS:** [SXCfTtwcrUe3Rbt8VVQRry5HtGs9M6pg](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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**AGENDA ITEM:** BOARD ACTIONS: 
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**AGENDA DETAIL:** Non public session:  
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**SYNTAX:** RSA 91-A:3 II *(b) (a) (c);  
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**SYNOPSIS:** [TPu4CsLgkXkBAXf9GBaWitcaas7nqY4x](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com) 
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**MOTION:**  
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**MOTIONER:** Surette:
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**MOTION DETAILS:** (ENTER INTO): Non public session: 
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**SESSION #1** 04/26/2022 Session #1: RSA 91-A:3 II *(b); **STATUS:** xx
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**SESSION #2** 04/26/2022 Session #2: RSA 91-A:3 II (a); **STATUS:** xx
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**SESSION #3** 04/26/2022 Session #3: RSA 91-A:3 II (c); **STATUS:** xx
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**SECOND:** Surette  
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**DISCUSSION:** xx
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**ROBISHEAU:** Yes
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**ZACHER:**  Yes
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**SURETTE:** Yes
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**TIME IN:** 19:22
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**MOTION:** 
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**MOTIONER:** Surette    
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**MOTION DETAILS:** (TO EXIT):  Non public session
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**TIME OUT:** 00:00 Not collected  
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**SECOND:** Robisheau     
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**ROBISHEAU:** Yes  
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**ZACHER:**  Yes
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**SURETTE:** Yes
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**MOTION:** 
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**MOTIONER:** Zacher    
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**MOTION DETAILS:** (TO SEAL THE FOLLOWING):
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**SESSION #1** 04/26/2022 Session #1: RSA 91-A:3 II *(b); **STATUS:** S
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**SESSION #2** 04/26/2022 Session #2: RSA 91-A:3 II (a); **STATUS:** S
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**SESSION #3** 04/26/2022 Session #3: RSA 91-A:3 II (c); **STATUS:** S
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**SECOND:** Surette    
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**DISCUSSION:** xx
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**ROBISHEAU:** Yes
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**ZACHER:**  Yes
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**SURETTE:** Yes
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**AGENDA ITEM:** ANNOUNCEMENTS:               
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**AGENDA DETAIL:** NHDES:                           
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**SYNTAX:** Town road equipment storage area; Spillage reported;     
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**SYNOPSIS:** [6RfuY2PVMbVDR9Ug27vZW48fPfx4ppja](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com)  
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 **AGENDA ITEM:** BOARD ACTIONS: 
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**AGENDA DETAIL:** Adjournment 
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**SYNTAX:** Call by Chair: Time out: 19:53
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**SYNOPSIS:** [jkxEJknitrZZebES3E38GJ2dPE9iCnDE](https://chat.minds.com/#/room/!YzsPADjwRKTOCYbsKU:minds.com) 
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