**MEETING DATE:** 10/14/2021
**TIME IN:** 09:04 
**OFFICIALS PRESENT:** Commissioners: Terry McCarthy@09:00; Matthew Plache@09:16; Kim Tessari@12:36;
**OFFICIALS ABSENT:** None
**EXECUTIVE COORDINATOR:** Mellisa Seamans
**CAM OPERATOR:** Hon. Ed Comeau
**CONTENT ANALYST:** @OPR1
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**AGENDA ITEM:** Announcement; Recess-Reconvene;   
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**SYNTAX:** Quorum not met; RSA 91-A:3 II (a); Murray; Informal discussion; Recess time out: 09:05; Reconvene time in: 09:16; 
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**SYNOPSIS:** [PwaS3MfhMTQ7AL7pRMhhZ5fUxD56dtP9](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; 
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**AGENDA ITEM:** Manifest:
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**SYNTAX:** 10/08/2021; Check manifest; Payroll;  
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**SYNOPSIS:** [u7hTxVHqWy3oS26ohFJmpso7qAScz98j](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $154,653.33; $206,027.60; 
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**INTERACTIONS:** McCarthy; 
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**AGENDA ITEM:** Hales Location business:
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**SYNTAX:** Profit and loss statement review; 09/2021; 
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**SYNOPSIS:** [63QccMPDJBJPk3uMCyYFm6kS9K8j4NrY](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Plache; 
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**AGENDA ITEM:** Non public session #1:  
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**SYNTAX:** RSA 91-A:3 II (a); 
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**SYNOPSIS:** [tgcpK5SqkKTDb6RPJTVZa2mijXpQFwPW](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Plache; 
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**MOTION:**
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**MOTIONER:** Plache           
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**MOTION DETAILS:** To go into Non Public session: **TIME IN:** 09:20
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**SESSION #1** 10/14/2021 RSA 91-A:3 II (a) **STATUS:** See below;
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**SECOND:** McCarthy       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Absent
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**MOTIONER:** Plache                    
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**MOTION DETAILS:** To exit non public; Seal sessions #1; 
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**TIME OUT:** 09:24  
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**SESSION #1** 10/14/2021 RSA 91-A:3 II (a) **STATUS:** Sealed: 2/3
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**SECOND:** McCarthy          
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**PLACHE:** Yes  
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**MCCARTHY:**  Yes   
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**TESSARI:** Absent 
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**AGENDA ITEM:** Department activity report: 
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**SYNTAX:** **Facilities budget**; Retirement; Maternity leave; Staffing levels; Staff hiring process; 8 applications received; Mountain View Nursing Home security camera installation; Card swipe lock installations; I.D. Badges; Jail sally port door replacement; Jail roof leaks; Temporary repair; Generator maintenance; Nursing Home Annex organization; Finance office painting; American Rescue Plan Act funding requests; ARPA; Facilities line by line budget review; 4170; 4198; Siemens Energy savings report; Propane usage calculation; Electricity; Pellets; Vehicle expenses; Fuel; Bus; Box truck; 2 County cars; Care of grounds; Crack sealing; Parking lot paving history; Administration building rooftop air unit; **Capital budget:** Siemens energy upgrade; Boiler room door; Replace 2 floor machines; Steam cleaner; 6 Oxygen concentrators; ARPA Funding; MVC: Electronic lighting controls; Siemens Energy; LED Lighting; Propane-Pellet cost comparison; Pellet boiler operation; Pellet silo; Annex: Dog training; 
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**SYNOPSIS:** [oGW4QUyLbwaVP59vpZfoNP7roNu32YuD](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $4,000.00; $137,540.00; $95,540.00; $955,131.00; $937,184.00; $181,200.00; $18,000.00; $3,000.00; $44,000.00; $69,800.00;  
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**INTERACTIONS:** McCarthy; Bob Murray; Plache 
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**AGENDA ITEM:** Department activity report: 
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**SYNTAX:** **County Treasurer:**; 09/2021 expense-revenue report; 10/2021; Tax Anticipation Note: TAN; Cash flow projection report; NH Association of Assessing Officials; (ballot vote); Treasurer reviewed checks;  
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**SYNOPSIS:** [uSwAu8CrQN9nuujpjjXxpGsFrb8pRuXV](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Plache; Joe Costello; 
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**AGENDA ITEM:** General discussion:  
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**SYNTAX:** County email security; Phishing scams; Commissioner Amanda Bevard; Hon. Frank McCarthy; Mustang Grunt; Book; Ford Mustang; Canton Chevy; HR Director: Zoom computer camera-audio; American Rescue Plan Act funding; ARPA; Government Finance Advisor; 10/18/2021; Jean Shaheen; Check review-signatures; Report submittal schedule; Census population report; 
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**SYNOPSIS:** [2WxcYZDHX4fuHwSYvd4Gkv6iCpAE8qmy](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Jon Rich; Plache; 
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**AGENDA ITEM:** Department activity report: 
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**SYNTAX:** Registrar of Deeds; Request for proposals; Receipt printer; Staff computers; Video cards; Mini computers; 
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**SYNOPSIS:** [TVdVvdBbeLa83UqdXQgKeufnYvdfNNnn](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**INTERACTIONS:** McCarthy; Lisa Scott; Jon Rich; Plache; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To increase the number of mini computer equipment; Qty: 15; 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 
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**SYNTAX:** Monitor resolution correction; Receipt printer units; Server equipment bid; HP Pro-vantage; Amazon; 
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**FINANCIAL:** $7,000.00; $13,312.00; $20,745.00; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To in house purchase; Server equipment; 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Absent 
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**SYNTAX:** Credit card processing; Department of Administrative Services; JP Morgan; Liability; Bounced check handling; NHDRA; Collections process; Credit card fraud; Insufficient funds fees; 
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**AGENDA ITEM:** Recess-Reconven; 
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**SYNTAX:** Time out: 10:20; Time in: 10:33; 
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**SYNOPSIS:** [DxTCS6z5Raf58pXwHTcXKMk4dyMBpVyW](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; 
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**AGENDA ITEM:** Check signatures: 
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**SYNTAX:** **Miscellaneous chatter:** Electricity costs; Mountain View Community Nursing Home; Henry Lipman; Bonnie Batchelder; Budget binders; Annual report availability; Home Depot; Urinal screens; Guatemala; Church trip; Orphanage; Ethiopia; Inter-local trust; Northeast Dental; Communications: Sheriff Dispatch; Tower upgrades; Grant funding; Carroll County Broadband Committee; Communication district formation; Bylaw Committee formation; Broadband planning committee; Town Warrants; Retained Attorney Council; ARPA Funding; NH Electric Coop: Broadband internet deployment; WEX Cards: (State fuel cards); Internal Revenue Administration; Million-Billion-Trillion; Inflation pressure; Commission office decorating-painting; Artwork; Recess: Time out: 11:01; Time in:   12:36; 
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**SYNOPSIS:** [UeTRQjDdQjZEY5ievaiS4JbWxAutWsRp](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $289,881.59; $3,300.00; $200,000.00; 
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**INTERACTIONS:** McCarthy; Plache; Seamans; 
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**AGENDA ITEM:** Non public session #2; 
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**SYNTAX:** RSA 91-A:3 II (c); 
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**SYNOPSIS:** [W6NW5kF7TCmQHYpr7JqCdGoZWwiuKtbM](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** Tessari; Plache; McCarthy; 
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**MOTION:**
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**MOTIONER:** Tessari            
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**MOTION DETAILS:** To go into Non Public session: **TIME IN:** 12:36
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**SESSION #2** 10/14/2021 RSA 91-A:3 II (c) **STATUS:** See below;
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**SECOND:** Plache       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Yes
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**MOTIONER:** Plache
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**MOTION DETAILS:** To exit non public; Seal sessions #2; 
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**TIME OUT:** 13:51  
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**SESSION #2** 10/14/2021 RSA 91-A:3 II (c) **STATUS:** See below;
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**SECOND:** Tessari           
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**PLACHE:** Yes  
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**MCCARTHY:**  Yes   
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**TESSARI:** Yes  
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**AGENDA ITEM:** Department activity report: 
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**SYNTAX:** Department of Public works; DPW; Budget presentation; Water testing; Eastern Analytical; Water source protection meeting; General supplies; Dues and Subscriptions; Postage; Water billings; Postage meter unit use; Uniforms; Fuel; Septic pumping; Diesel fuel; Advertising; Telephone expense; Skater system; Security alerts; Travel expenses; Equipment leases; Truck delivery; Existing truck condition; Vehicle repairs; Rep. McConkey; Delegation budget reductions; Line item transfers; Sand; Salt; Ash; Water treatment chemicals; Hyper-chloride; Generator maintenance-repair; Water- Sewer projects; ARPA; Village Water billing revenue; Water study data; Capital investments; Equipment repairs; (repair items listed); New equipment fund; Boy Scouts: Blueberry equipment shed construction; Dale Drew; Purchase-resale budget line purpose; Hay rakes; Salary budget line; Salary increases; Non Union; 5%; **Capital expenditures:** Riding lawn mower; Existing mower equipment failures; New mower specification; Bale grabber; Skid Steer use; Round bale process; Backhoe grabber; DPW Director personal trailer use; 4H Fair event; Sandwhich Fair; Pig cost; Grain cost; USDA Butcher; 
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**SYNOPSIS:** [P5zEBYBGecNa8BPPTqXUfgqdrym5beCY](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $1,000.00; $7,000.00; $4,000.00; $3,200.00; $1,500.00; $1,800.00; $3,000.00; $1,500.00; $12.00-$13.00; 
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**INTERACTIONS:** McCarthy; Will Dewitt; Tessari; 
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**AGENDA ITEM:** Recess-Reconvene; 
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**SYNTAX:** Time out: 14:34; Time in: 14:40; 
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**SYNOPSIS:** [P5zEBYBGecNa8BPPTqXUfgqdrym5beCY](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** Tessari; McCarthy; 
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**AGENDA ITEM:** Department activity report: 
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**SYNTAX:** Registrar of Deeds; Deeds equipment surcharge account; SQL; Additional funds requested; 
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**SYNOPSIS:** [n7uGjpTrjyL7CTPYxG65JtLFcS48kZ9A](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $51,00.00; $18,500.00; $20,000.00; $52,000.00; 
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**INTERACTIONS:** McCarthy; Scott; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To authorize; Up to $20,000.00; Deeds equipment account; 
**SECOND:** Tessari;  
**DISCUSSION:**  Server software; Software licensing; Receipt printers; Supply chain disruptions;  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**SINTAX:** Equipment account funding process;
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**AGENDA ITEM:** Public minutes; 
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**SYNTAX:** 10/07/2021; 
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**SYNOPSIS:** [vtciHZjAkxZTC4Kwp8KBMpKcKVEpviPf](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Tessari; Plache 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To approve: Public minutes; 
**DATE:** 10/07/2021; 
**SECOND:** McCarthy 
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** Line item transfer request; 
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**SYNTAX:** Office supply line; HR; Commission; Delegation budget; Budget binders;  
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**SYNOPSIS:** [fGMWGWqufSs65yRtE78xn6c7VBKQ2erW](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $155.00; 
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**INTERACTIONS:** McCarthy; Plache; Tessari; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To authorize: Line item transfer request; Delegation binders; $155.00; 2020-000; 
**SECOND:** Tessari  
**DISCUSSION:**  Delegation responsibility;  
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**AGENDA ITEM:** Non pubic session #3
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**SYNTAX:** RSA 91-A:3 II (c); 
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**SYNOPSIS:** [Xh3cX3mNBPatVZ2XwMrPzEgFW9a2qehP](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Tessari; Plache; 
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**MOTION:**
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**MOTIONER:** Tessari            
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**MOTION DETAILS:** To go into Non Public session: **TIME IN:** 14:54
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**SESSION #3** 10/14/2021 RSA 91-A:3 II (c) **STATUS:** See below;
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**SECOND:** Plache       
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**DISCUSSION:** None
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**PLACHE:** Yes
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**MCCARTHY:**  Yes      
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**TESSARI:** Yes
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**MOTIONER:** Plache                    
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**MOTION DETAILS:** To exit non public; Seal sessions #3; 
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**TIME OUT:** 15:14  
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**SESSION #3** 10/14/2021 RSA 91-A:3 II (c) **STATUS:** Sealed 2/3
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**SECOND:** Tessari           
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**PLACHE:** Yes  
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**MCCARTHY:**  Yes   
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**TESSARI:** Yes  
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**AGENDA ITEM:** Adjournment; 
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**SYNTAX:** Time out: 15:15
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**SYNOPSIS:** [RcTRsQYewEaRnGrqbiWuMKicPSXt44Uo](https://chat.minds.com/#/room/!uPeqGVeIEfEGSLsvHV:minds.com)  
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**FINANCIAL:** $000.00
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**INTERACTIONS:** McCarthy; Plache; Tessari; 
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**MOTION:** 
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**MOTIONER:** Plache
**MOTION DETAILS:**
To Adjourn:
**TIME OUT:** 15:15
**SECOND:** Tessari  
**DISCUSSION:**  No 
**MCCARTHY:** Yes 
**PLACHE:** Yes
**TESSARI:** Yes
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**OFFICIAL MINUTES:** 
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County of Carroll
Commissioner’s Meeting
Carroll County Administration Building
October 14, 2021
Present: Chairman Terry McCarthy, Vice-Chairman Matthew Plache, Treasurer Joe Costello, Executive
Coordinator Mellisa Seamans, Register of Deeds Lisa Scott, Director of Maintenance Bob
Murray, Director of Public Works Will DeWitt, IT Contractor Jon Rich (Cybertron), Ed
Comeau (GovernmentOversite.com)
Call to Order at 9:04a.m.
Meeting recessed due to lack of quorum. Reconvened at 9:16 a.m. with Chmn. McCarthy and Comm’r Plache
in attendance. Comm’r Tessari joined the meeting at 11:00 a.m.
Pledge of Allegiance
Public Comment
Rep. Smith thanked the board for hiring the auditor to be the contracted CFO, a move he called “brilliant”.
Approval of Meeting Minutes
MOTION: “To approve the minutes of October 14, 2021” by Comm’r Plache, 2nd Comm’r
McCarthy. Passed 2-0.
Manifest
The manifest for October 8, 2021 was $154,653.33
The payroll manifest for October 15 was $206,227.60
Hale’s Location
The board reviewed the September profit and loss statement. The board signed the ballot for the NH
Association of Assessing Officials.
Non Public Session
MOTION: “To enter into non-public session under 91-A:3, II (a)” by Comm’r Plache, 2nd
Chmn. McCarthy. Passed on a roll call vote 2-0
The board reconvened and voted to seal the minutes of the non-public session.
Department Head Report – Director of Maintenance Bob Murray
Dir. Murray presented a written report ahead of the meeting, attached for the record.
Budget Presentations
Dir. Murray presented his proposed 2022 Administration Building ($55,604) and County Facilities ($163,560)
budgets.
Treasurer Report
The 2022 tax anticipation note is in progress, awaiting the cash flow projection from the Finance Office. The
September bank reconciliations and budget versus actual report are expected by End-October. 
October 14, 2021 Page 2 of 2 Board of Commissioners
Request for Proposals – Register of Deeds Lisa Scott
MOTION: “To do in the in-house purchase of the server as recommended by the
Registrar” by Comm’r Plache, 2nd Chmn. McCarthy. Passed 2-0
Reg. Scott will be re-advertising the requests for proposals for receipt printer and computer monitors.
Non-Public Session
MOTION: “To enter into non-public session under 91-A:3, II (c)” by Comm’r Tessari, 2nd
Chmn. Plache. Passed on a roll call vote 3-0
The board reconvened the public meeting and voted to seal the minutes.
Budget Presentation – Department of Public Works
Dir. DeWitt presented the proposed 2022 DPW budget of $275,884.
Deeds Equipment Account
MOTION: “Authorize the Register of Deeds to spend up to an additional $20,000 from
the Deeds Equipment Account” by Comm’r Plache, 2nd Comm’r Tessari. Passed
3-0
Line-Item Transfer
MOTION: “Approve line-item transfer 005 in the amount of $155” by Comm’r Plache, 2nd
Comm’r Tessari. Passed 3-0
Non-Public Session
MOTION: “To enter into non-public session under 91-A:3, II (c)” by Comm’r Tessari, 2nd
Chmn. Plache. Passed on a roll call vote 3-0
The board voted to reconvene and seal the minutes of the non-public session.
Meeting adjourned at 3:15 p.m.
Minutes approved on ____October 21, 2021__